The Best Gym Staff Scheduling Software in 2026
We researched gym staff scheduling software through official websites, including pricing pages, plan tables and product documentation. Products are ranked on scheduling coverage, value for money and verified features for managing staff availability, shifts, substitutions and trainer schedules in gym staff scheduling software.
Our top picks
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Top ranked
Deputy#1 of 269.4/10A capable gym scheduling system with AI automation, mobile access, and paid-only plans.
31-day trial
-
Runner-up
Connecteam#2 of 269.3/10A flexible scheduling and workforce platform with a free starting plan.
Free plan · 14-day trial
-
Top-ranked free plan
Homebase#5 of 269.0/10Flexible scheduling for multi-location gyms, with a free tier and AI-assisted planning.
Free plan · 14-day trial
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
The full ranking 26 tools, best first
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Best forTeams needing powerful, low-cost scheduling
A capable gym scheduling system with AI automation, mobile access, and paid-only plans.
- Shift swaps
9.4/10★★★★★Visit Deputy -
Best forSmall gyms wanting a free starting plan
A flexible scheduling and workforce platform with a free starting plan.
- Shift swaps
Free plan · 14-day trial Our Connecteam verdict → Visit ConnecteamFor vendors Sponsor this spot · #2 · $99/mo →9.3/10★★★★★Visit Connecteam -
Best forGrowing gyms wanting an all-in-one workforce platform
A broad workforce platform for gyms that need scheduling plus HR and payroll.
- Shift swaps
Pricing on request · 14-day trial Our Workforce.com verdict → Visit Workforce.comFor vendors Sponsor this spot · #3 · $79/mo →9.2/10★★★★★Visit Workforce.com -
Best forLarger gyms needing compliance and forecasting
A broad workforce suite for larger gyms that need forecasting, controls, and labor visibility.
9.1/10★★★★★Visit TCP Software -
Best forMulti-location gyms wanting free scheduling
Flexible scheduling for multi-location gyms, with a free tier and AI-assisted planning.
- Shift swaps
Free plan · 14-day trial Our Homebase verdict → Visit HomebaseFor vendors Sponsor this spot · #5 · $59/mo →9.0/10★★★★☆Visit Homebase -
Best forComplex gyms managing skills and labor costs
A broad scheduling and workforce platform for complex gyms managing skills and labor costs.
- Shift swaps
8.9/10★★★★☆Visit Humanforce -
Best forBudget-conscious gyms with unlimited staff
Affordable scheduling for gyms needing unlimited staff coverage and multi-location tools.
- Shift swaps
8.8/10★★★★☆Visit When I Work -
Best forGyms wanting inexpensive automatic scheduling
An inexpensive shift scheduler with automatic planning, time tracking, and mobile access.
- Shift swaps
8.7/10★★★★☆Visit Planday -
Best forSmall gyms prioritizing free scheduling
A capable free scheduling option for small gyms, with paid time and labor controls.
- Shift swaps
8.6/10★★★★☆Visit Sling -
Best forGyms scheduling qualified instructors
Rosie combines AI scheduling, qualification matching, time tracking, and payroll exports.
- Built-in time clock
- Trainer scheduling
- Multi-location scheduling
8.5/10★★★★☆Visit Rosie -
Best forVery small gyms wanting the lowest-cost option
A low-cost scheduling option for very small gyms with core workforce tools.
- Built-in time clock
- Trainer scheduling
- Multi-location scheduling
8.4/10★★★★☆Visit Shifton -
Best forSmall multi-site gyms needing compliant rosters
A gym-focused scheduler combining AI rosters, labor checks and time tracking.
- Built-in time clock
- Trainer scheduling
- Multi-location scheduling
8.3/10★★★★☆Visit ShiftCal -
Best forMulti-location gyms tracking labor against sales
A scheduling and labor-forecasting suite for gyms managing shifts across locations.
- Availability management
- Shift swaps
8.2/10★★★★☆Visit Bizimply -
Best forEnterprise gyms needing AI workforce optimization
Enterprise gyms get forecasting, automated scheduling, compliance, and frontline workforce tools.
- Shift swaps
8.1/10★★★★☆Visit Legion -
Best forGyms needing qualification-based trainer scheduling
A qualification-aware scheduling platform for gyms managing trainers, shifts, and locations.
- Built-in time clock
- Trainer scheduling
- Multi-location scheduling
8.0/10★★★★☆Visit Staffomatic -
Best forGyms wanting scheduling plus member operations
A broad gym operations platform with strong staff scheduling and a £99 monthly entry price.
- Trainer scheduling
- Multi-location scheduling
- Availability management
7.9/10★★★★☆Visit fibodo -
Best forEstablished gyms needing straightforward workforce control
A practical scheduling and attendance system for established, multi-location gyms.
- Built-in time clock
- Multi-location scheduling
- Availability management
7.8/10★★★★☆Visit Time Point -
Best forSmall gyms scheduling trainers across locations
A focused scheduling tool for small gyms managing trainers across locations.
- Trainer scheduling
- Multi-location scheduling
- Availability management
7.7/10★★★★☆Visit Emplora -
Best forMobile-first gyms needing rota and payroll tools
A mobile-first rota and payroll tool for multi-site gym teams.
- Built-in time clock
- Trainer scheduling
- Multi-location scheduling
7.6/10★★★★☆Visit Jax -
Best forTiny gyms focused on trainer attendance
A practical attendance and scheduling choice for small gym teams.
- Built-in time clock
- Trainer scheduling
- Multi-location scheduling
7.5/10★★★★☆Visit TNCTrack -
Best forSmall teams needing simple low-cost scheduling
A low-cost scheduler for small gym teams that keeps staffing basics in one place.
- Trainer scheduling
- Availability management
7.4/10★★★★☆Visit ScheduleBase -
Best forMicro-gyms combining bookings with staff availability
A booking-led scheduler for small gyms that also need staff availability tools.
- Trainer scheduling
- Availability management
7.3/10★★★★☆Visit Cicini -
Best forVenues already using Cohiva products
A focused workforce system for multi-venue operators already using Cohiva.
- Trainer scheduling
- Multi-location scheduling
- Availability management
7.2/10★★★★☆Visit Cohiva -
Best forGyms prioritizing membership and class operations
A membership and class operations platform with scheduling, billing, and access control.
7.1/10★★★★☆Visit FitnessForce -
Best forGyms needing POS and appointment operations
A strong POS and booking platform for gyms, but not a dedicated staff rostering system.
- Multi-location scheduling
7.0/10★★★★☆Visit Wellyx -
Best forFitness businesses needing CRM and class bookings
A broad fitness CRM and bookings platform, not a dedicated staff scheduling system.
6.9/10★★★☆☆Visit Exerp
No tools match those filters.
Compare at a glance
| # | Tool | Free plan | Paid from | Availability management | Shift swaps | Score |
|---|---|---|---|---|---|---|
| 1 | Deputy | No | $5/user/mo | Yes | 9.4 | |
| 2 | Connecteam | Yes | $348/yr | Yes | 9.3 | |
| 3 | Workforce.com | No | Yes | 9.2 | ||
| 4 | TCP Workforce Management | 9.1 | ||||
| 5 | Homebase | Yes | $30/mo | Yes | 9.0 | |
| 6 | Humanforce | No | Yes | 8.9 | ||
| 7 | When I Work | No | $2.50/user/mo | Yes | 8.8 | |
| 8 | Planday | No | £2.99/user/mo | Yes | 8.7 | |
| 9 | Sling | Yes | $2/user/mo | Yes | 8.6 | |
| 10 | Rosie | Yes | $3.50/user/mo | Yes | Yes | 8.5 |
| 11 | Shifton | Yes | $1/user/mo | Yes | Yes | 8.4 |
| 12 | ShiftCal | Yes | €2.99/user/mo | Yes | Yes | 8.3 |
| 13 | Bizimply | No | Yes | Yes | 8.2 | |
| 14 | Legion Workforce Management | Yes | 8.1 | |||
| 15 | Staffomatic | No | Yes | Yes | 8.0 | |
| 16 | GALAXY by fibodo | No | £99/mo | Yes | Yes | 7.9 |
| 17 | Time Point | Yes | Yes | 7.8 | ||
| 18 | Emplora | Yes | $39/mo | Yes | Yes | 7.7 |
| 19 | Jax | £50/mo | Yes | Yes | 7.6 | |
| 20 | TNCTrack | Yes | Yes | 7.5 | ||
| 21 | ScheduleBase | No | $10/mo | Yes | 7.4 | |
| 22 | Cicini | Yes | $180/yr | Yes | 7.3 | |
| 23 | Cohiva Culture | No | $6/mo | Yes | 7.2 | |
| 24 | FitnessForce | 7.1 | ||||
| 25 | Wellyx Salon POS | No | $99/mo | 7.0 | ||
| 26 | Exerp | 6.9 |
Head-to-head All 22 comparisons →
- Deputy vs Connecteam
- Deputy vs TCP Workforce Management
- Deputy vs Homebase
- Connecteam vs Workforce.com
- Connecteam vs TCP Workforce Management
- Connecteam vs Homebase
- Connecteam vs Humanforce
- Connecteam vs When I Work
- Connecteam vs Planday
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How we rank gym staff scheduling software
Every tool on this page was researched by iTechGuides Editors from its official website — pricing pages, plan tables and product documentation. We rank on how well each one does this category's core job, what the free or entry plan includes, and where it falls short. Where we have enough verified facts, the score out of 10 is a rubric — job fit, value and how much we could verify — shown with its breakdown on every tool's page; a tool we have not verified enough to score yet shows its rank without a number. Scores are re-checked when a product changes its plans. Read the full editorial policy, or submit a tool we missed.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update