ShiftCal
ShiftCal: A gym-focused scheduler combining AI rosters, labor checks and time tracking. Ranked #12 of 26 in Gym Staff Scheduling Software by our editors (8.3/10); pricing: Free plan · 14-day trial; best for small multi-site gyms needing compliant rosters.
At a glance
- Editor score8.3 / 10
- PricingFree plan · 14-day trial
- Best forSmall multi-site gyms needing compliant rosters
- Free planYes
- Paid from€2.99/user/mo
- Availability managementYes
- Facts checked20 Sep 2026
Where it wins
- AI roster generation with availability, rest and labor-rule checks
- Multi-site scheduling with swaps, absences and class-shaped shifts
- GPS, kiosk and mobile clock-ins with payroll-ready exports
Where it doesn't
- The free plan is limited to 10 verified staff
- Crew includes a starter AI assistant rather than unlimited AI
- The feature set focuses on staffing, scheduling and time records
Our verdict on ShiftCal
ShiftCal is cloud scheduling software for gyms and fitness businesses managing trainers, instructors, front-desk staff and multiple sites. It brings roster creation, availability rules, shift swaps, coverage requirements, absence requests and time tracking into a gym-focused workflow. Class-shaped shifts and templates suit instructors working across gyms, while employees can view schedules, clock in, request leave and accept swaps through the web, iOS and Android apps.
Pricing covers a free plan, a 14-day free trial and paid monthly options. The published starting price is €2.99 per employee per month on Pro, which adds unlimited employees, locations and organizations, unlimited AI assistance, reports, live cost data, payroll export, kiosk and geofence clock-ins, legal time records and priority support. Crew is listed at €9.99 per month with a flat monthly price, clock-in, timesheets, templates, rotations, a starter AI assistant and mobile apps. The free plan is suited to smaller teams, with a verified staff limit of 10. Enterprise includes everything in Pro plus SSO, API access, dedicated onboarding and 24/7 support with SLA.
The standout area is compliance-aware roster creation. ShiftCal can check availability, rest, overtime and labor rules while supporting coverage requirements, multi-site assignments and shift changes. Its timekeeping layer connects GPS or kiosk clock-ins with timesheets, legal time records and payroll-ready CSV, Excel and PDF exports. That combination fits operators who need scheduling and attendance records shaped around gym classes rather than generic shifts. Small and growing multi-site gyms should pick ShiftCal when AI-assisted planning, labor checks and staff time capture matter together. Teams looking for a broader gym-management system should look beyond it, since the published feature set is centered on workforce scheduling and time records.
Your product? Our editors can test ShiftCal in depth and publish a review, labelled as paid · from $149/mo →
ShiftCal pricing
All 3 ShiftCal plans and prices →
ShiftCal fact sheet
| Free plan | Yes |
|---|---|
| Paid from | €2.99/user/mo |
| Availability management | Yes |
| Shift swaps | Yes |
| Trainer scheduling | Yes |
| Multi-location scheduling | Yes |
| Staff limit | 10 staff |
| Built-in time clock | Yes |
| Free trial | 14 days · no card needed |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | GDPR |
| Support | Email · 24/7 |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Pricing | Free plan · 14-day trial (source) |
| Website | shiftcal.app |
| Facts checked | 20 Sep 2026 |
Alternatives to ShiftCal
- DeputyA capable gym scheduling system with AI automation, mobile access, and paid-only plans.9.4
- ConnecteamA flexible scheduling and workforce platform with a free starting plan.9.3
- Workforce.comA broad workforce platform for gyms that need scheduling plus HR and payroll.9.2
See all ShiftCal alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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