ShiftCal review
A gym-focused scheduler combining AI rosters, labor checks and time tracking.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
ShiftCal is cloud scheduling software for gyms and fitness businesses managing trainers, instructors, front-desk staff and multiple sites. It brings roster creation, availability rules, shift swaps, coverage requirements, absence requests and time tracking into a gym-focused workflow. Class-shaped shifts and templates suit instructors working across gyms, while employees can view schedules, clock in, request leave and accept swaps through the web, iOS and Android apps.
Pricing covers a free plan, a 14-day free trial and paid monthly options. The published starting price is €2.99 per employee per month on Pro, which adds unlimited employees, locations and organizations, unlimited AI assistance, reports, live cost data, payroll export, kiosk and geofence clock-ins, legal time records and priority support. Crew is listed at €9.99 per month with a flat monthly price, clock-in, timesheets, templates, rotations, a starter AI assistant and mobile apps. The free plan is suited to smaller teams, with a verified staff limit of 10. Enterprise includes everything in Pro plus SSO, API access, dedicated onboarding and 24/7 support with SLA.
The standout area is compliance-aware roster creation. ShiftCal can check availability, rest, overtime and labor rules while supporting coverage requirements, multi-site assignments and shift changes. Its timekeeping layer connects GPS or kiosk clock-ins with timesheets, legal time records and payroll-ready CSV, Excel and PDF exports. That combination fits operators who need scheduling and attendance records shaped around gym classes rather than generic shifts. Small and growing multi-site gyms should pick ShiftCal when AI-assisted planning, labor checks and staff time capture matter together. Teams looking for a broader gym-management system should look beyond it, since the published feature set is centered on workforce scheduling and time records.
ShiftCal pros and cons
- Where it wins
- AI roster generation with availability, rest and labor-rule checks
- Multi-site scheduling with swaps, absences and class-shaped shifts
- GPS, kiosk and mobile clock-ins with payroll-ready exports
- Where it doesn't
- The free plan is limited to 10 verified staff
- Crew includes a starter AI assistant rather than unlimited AI
- The feature set focuses on staffing, scheduling and time records
ShiftCal fact sheet, pricing and score →
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