Best 25Live Alternatives in 2026
The top 25Live alternatives are Logitech Room Booking, Zoom Workspace Reservation and Joan Workplace: 15 room systems our editors would look at instead of 25Live, in our ranking order.
25Live: Centralizes campus scheduling, space requests, approvals and event operations. Where it falls short: pricing requires contacting sales.
Switching from 25Live? For most room systems buyers the best 25Live alternative is Logitech Room Booking, built for organizations standardizing rooms on Logitech Tap Scheduler. On a budget, Dash starts at $3.99/device/mo. Dash has a free plan, which 25Live does not.
Why People Look for a 25Live Alternative
- Pricing requires contacting sales
- Designed for higher education rather than general-purpose room booking
- Available as a web platform; mobile access is for event requests and management
- No free plan — 2 of the alternatives below have it
Quick Picks by What You Need
- Best overallLogitech Room Booking9.0
Organizations standardizing rooms on Logitech Tap Scheduler
Visit Logitech Room Booking - Lowest priceDash7.7
Paid plans from $3.99/device/mo
Visit Dash - Best free optionDash7.7
Has a free plan (25Live has none)
Visit Dash
All 15 25Live Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
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Best forOrganizations standardizing rooms on Logitech Tap Scheduler
- Better than 25Live:
- Editor score 9.0 vs 8.9
Calendar-connected room booking with Tap Scheduler panels and Rally Bar sensing.
- Room panel support
9.0/10★★★★☆Visit Logitech -
Best forTeams already using Zoom for workplace reservations
A Zoom-based way to find and reserve rooms, desks, and shared workplace resources.
- Room panel support
- Check-in
8.8/10★★★★☆Visit Zoom -
Best forWorkplaces wanting room booking alongside desk and visitor
A broad workplace suite for teams coordinating rooms, desks, visitors, and office resources.
- Check-in
8.7/10★★★★☆Visit Joan Workplace -
Best forMid-market and enterprise workplace teams
A multi-channel booking system for rooms, desks and resources across Microsoft and Google calendars.
- Room panel support
8.6/10★★★★☆Book a Bondap demo -
Best forHybrid offices managing rooms, desks and visitors
A broad hybrid-workplace platform that pairs room booking with desk and resource management.
- Check-in
8.5/10★★★★☆Visit Robin -
Best forOrganizations managing bookable rooms and resources
Flexible room booking with real-time availability, public requests and cloud or self-hosted deployment.
- Room panel support
8.4/10★★★★☆Visit MIDAS -
Best forWorkplaces needing room booking with floor plans and SSO
Room and desk booking with floor plans, policy controls, calendars and SSO.
- Check-in
8.3/10★★★★☆Visit Skedda -
Best forHybrid workplaces needing booking and analytics
A broad booking and analytics platform for hybrid workplace operations.
- Check-in
8.2/10★★★★☆Visit YAROOMS -
Best forMicrosoft-centric teams wanting screen-based room booking
A Microsoft-focused room booking system with screens, check-in, and usage insights.
- Room panel support
- Check-in
7.9/10★★★★☆Visit Eptura -
Best forOrganizations needing room panels and deployment choice
Central room and desk booking with flexible deployment and device management.
- Room panel support
- Check-in
7.8/10★★★★☆Visit ResourceXpress -
Best forBudget-conscious teams wanting room displays and check-in
- Better than 25Live:
- Free plan
A display-focused room system with a free read-only plan and paid booking tools.
- Room panel support
- Check-in
7.7/10★★★★☆Visit Dash -
Best forSmall teams booking rooms and shared resources
- Better than 25Live:
- Free plan
Roomzilla combines resource booking, floor plans and check-in, with plans priced by resource.
- Check-in
7.6/10★★★★☆Visit Roomzilla -
Best forTeams needing room check-in and video-meeting controls
A room-control system combining calendar booking, check-in, and meeting joining.
- Room panel support
- Check-in
7.5/10★★★★☆Visit Conferfly -
Best forTeams needing straightforward room-panel booking
A room-panel booking system with calendar sync, check-in enforcement and per-display pricing.
- Room panel support
- Check-in
7.4/10★★★★☆Visit MeetingRoom365 -
Best forHybrid offices booking desks and meeting rooms
Affordable desk and room booking with floor plans, check-ins, and workplace analytics.
7.3/10★★★★☆Visit Yoffix
25Live Alternatives: Common Questions
What is the best alternative to 25Live?
Logitech Room Booking: #1 in our Room Systems ranking, with an editor score of 9.0 out of 10. Calendar-connected room booking with Tap Scheduler panels and Rally Bar sensing.
Is there a free alternative to 25Live?
Yes. Dash and Roomzilla have a free plan or a free tier.
What is the cheapest paid alternative to 25Live?
Of the alternatives here that publish a price, Dash starts lowest, at $3.99/device/mo.
Why do people look for 25Live alternatives?
Pricing requires contacting sales; Designed for higher education rather than general-purpose room booking; Available as a web platform; mobile access is for event requests and management.
How do I switch from 25Live?
Export your data from 25Live (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel 25Live.
How to Switch from 25Live
- Export your data from 25Live (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel 25Live.
25Live vs Each Alternative
| # | Tool | Free plan | Paid from | Room panel support | Booking methods | Calendar integrations | Check-in | Score |
|---|---|---|---|---|---|---|---|---|
| 2 | 25Live | No | web, mobile, Microsoft Outlook, Google Calendar | Microsoft Outlook, Google Calendar, Apple Calendar, Yahoo Calendar, Microsoft 365/Outlook.com | 8.9 | |||
| 1 | Logitech Room Booking | No | $199/unit/yr | Yes | calendar meeting invite, Tap Scheduler panel | Google Workspace, Office 365 | 9.0 | |
| 2 | Zoom Workspace Reservation | Yes | web, mobile app, room panel | Google Calendar, Microsoft 365, Microsoft Exchange | Yes | 8.8 | ||
| 3 | Joan Workplace | No | Yes | 8.7 | ||||
| 4 | Bondap Room & Desk Booking | Yes | web, mobile, signage, kiosk, Office 365, G-Suite | Office 365, G-Suite | 8.6 | |||
| 5 | Robin | No | Yes | 8.5 | ||||
| 6 | MIDAS | No | Yes | web, mobile browser | Google Calendar, Microsoft Outlook, iCal-compatible apps | 8.4 | ||
| 7 | Skedda | No | $99/site/mo | Yes | 8.3 | |||
| 8 | YAROOMS | No | $99/mo | Yes | 8.2 | |||
| 9 | Eptura Engage | Yes | Web portal, Outlook, Microsoft Teams, mobile app, meeting room screens | Microsoft Outlook, Google Calendar | Yes | 7.9 | ||
| 10 | ResourceXpress | Yes | web, mobile app, kiosk, room screen, connected calendar system | Microsoft Exchange, Microsoft 365, Google Calendar | Yes | 7.8 | ||
| 11 | Dash | Yes | $3.99/device/mo | Yes | Display/panel, Outlook, Google Calendar | Microsoft 365, Google Workspace, Exchange, CalDAV, supported device calendars | Yes | 7.7 |
| 12 | Roomzilla | Yes | $10/unit/mo | Yes | 7.6 | |||
| 13 | Conferfly | No | Yes | Web room view, status viewer, tablet controller; Google Calendar; Outlook Calendar | Google Workspace, Microsoft 365 | Yes | 7.5 | |
| 14 | MeetingRoom365 | No | $99/unit/yr | Yes | Room panel/display; web-based admin portal; embeddable booking widget | Microsoft 365; Microsoft Exchange; Google Workspace | Yes | 7.4 |
| 15 | Yoffix | No | €1.50/user/mo | 7.3 |
Head-to-Head
- 25Live vs Logitech Room Booking
- 25Live vs Zoom Workspace Reservation
- 25Live vs Joan Workplace
- 25Live vs Bondap Room & Desk Booking
- 25Live vs Robin
- 25Live vs MIDAS
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update