25Live
25Live: Centralizes campus scheduling, space requests, approvals and event operations. Ranked #2 of 21 in Room Systems by our editors (8.9/10); pricing: Pricing on request; best for universities managing complex event and room schedules.
At a glance
- Editor score8.9 / 10
- PricingPricing on request
- Best forUniversities managing complex event and room schedules
- Free planNo
- Founded1977 · Portland, Oregon, USA
- Facts checked24 Sep 2026
Where it wins
- Coordinates courses, events, room requests and resource assignments
- Configurable approval workflows and real-time conflict detection
- Calendar publishing, payments and SIS synchronization support
Where it doesn't
- Pricing requires contacting sales
- Designed for higher education rather than general-purpose room booking
- Available as a web platform; mobile access is for event requests and management
Our verdict on 25Live
Campus scheduling involves more than finding an open room. 25Live brings course and event scheduling, space requests, approvals, resource assignments, and reporting into one system for registrars, schedulers, facilities teams, academic departments, and campus event stakeholders. CollegeNET positions it for higher education, and its scope suits institutions coordinating activity across departments and locations rather than teams seeking a lightweight room calendar.
Request and assignment workflows are a central strength. Online forms can route requests through configurable approvals, while room and resource search supports multiple-location assignments and real-time availability and conflict detection. Institutions can publish branded internal or public calendars and create or import events through Microsoft Outlook and Google Calendar. Integrations also include Apple Calendar, Yahoo Calendar, Microsoft 365/Outlook.com, CourseLeaf, digital signage, Stripe, and 7 Point Ops. SIS synchronization is supported through the LYNX interface, making 25Live relevant where academic schedules and event operations need to connect.
The system also covers operational and financial tasks: automated reports can be scheduled for delivery, and event pricing, invoicing, and payment processing are included. It is cloud-deployed and web-accessible, with mobile access for event requests and management. CollegeNET directs prospects to a demo or sales contact for pricing, so buyers should plan for a sales-led evaluation rather than compare public subscription tiers. Support channels include email, community, and documentation. Institutions looking for broad campus scheduling and approval workflows should consider 25Live; teams that only need straightforward room reservations may find its higher-education breadth more than they need.
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25Live pricing
25Live fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Room panel support | Not verified |
| Booking methods | web, mobile, Microsoft Outlook, Google Calendar |
| Calendar integrations | Microsoft Outlook, Google Calendar, Apple Calendar, Yahoo Calendar, Microsoft 365/Outlook.com |
| Check-in | Not verified |
| Managed room limit | Not verified |
| Admin platforms | web |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | SOC 2, PCI DSS |
| Support | Email, Community, Docs |
| Built for | Mid-market, Enterprise (editorial estimate) |
| Integrations | 10 integrations: Microsoft Outlook, Google Calendar, Apple Calendar, Yahoo Calendar, Microsoft 365/Outlook.com, Student information systems (SIS) … |
| Pricing | Pricing on request (source) |
| Website | collegenet.com |
| Facts checked | 24 Sep 2026 |
25Live integrations
25Live lists 10 integrations on its own site.
- Microsoft Outlook
- Google Calendar
- Apple Calendar
- Yahoo Calendar
- Microsoft 365/Outlook.com
- Student information systems (SIS)
- CourseLeaf
- Digital signage
- Stripe
- 7 Point Ops
Alternatives to 25Live
- Logitech Room BookingCalendar-connected room booking with Tap Scheduler panels and Rally Bar sensing.9.0
- Zoom Workspace ReservationA Zoom-based way to find and reserve rooms, desks, and shared workplace resources.8.8
- Joan WorkplaceA broad workplace suite for teams coordinating rooms, desks, visitors, and office resources.8.7
25Live vs the competition
- 25Live vs Logitech Room Booking
- 25Live vs Zoom Workspace Reservation
- 25Live vs Joan Workplace
- 25Live vs Bondap Room & Desk Booking
- 25Live vs Robin
- 25Live vs MIDAS
Compare 25Live with any tool side by side →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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