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Head-to-head · Room Systems

25Live vs Joan Workplace

  • Updated Oct 2026
  • Both researched from official sources
  • 2 checks side by side
Higher score 25Live #2 in Room Systems 8.9/10 Pricing on request ✓ 0 of 2 features Visit CollegeNET
Joan Workplace #4 in Room Systems 8.7/10 Pricing on request · 30-day trial Free trial✓ 1 of 2 features Visit Joan Workplace

25Live leads on 0 checks, Joan Workplace on 0, and 2 are even. Who comes out ahead on the 2 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest score25Live · 8.9/10
  • Free trialonly Joan Workplace
  • Most featuresJoan Workplace · 1 of 2

25Live scores higher on our rubric for room systems: 8.9 against 8.7 out of 10; our editors rank them #2 and #4.

25Live is the better fit for universities managing complex event and room schedules. Joan Workplace is the better fit for workplaces wanting room booking alongside desk and visitor.

  • 25Live fits best

    Universities managing complex event and room schedules

  • Joan Workplace fits best

    Workplaces wanting room booking alongside desk and visitor

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Side by side

Feature 25Live 8.9/10 Visit ↗ Joan Workplace 8.7/10 Visit ↗
At a glance
Editor score 8.9 8.7
Ranking #2 in Room Systems #4 in Room Systems
Best for Universities managing complex event and room schedules Workplaces wanting room booking alongside desk and visitor
Pricing model Paid Paid
Starting price Pricing on request Pricing on request · 30-day trial
Free plan — —
Free trial — 30 days
Deployment Cloud Cloud, Mobile
Platforms Web Web, iOS, Android
Support Email, Community, Docs Email, Live chat, Phone, Tickets, Docs
Compliance SOC 2, PCI DSS ISO 27001, GDPR
Integrations 10 integrations 19 integrations
Built for Mid-market, Enterprise Small business, Mid-market, Enterprise
Features 25Live 0/2 · Joan Workplace 1/2
Room panel support Not checked yet Not checked yet
Check-in Not checked yet ✓ (best)
Specs
Booking methods web, mobile, Microsoft Outlook, Google Calendar Not checked yet
Calendar integrations Microsoft Outlook, Google Calendar, Apple Calendar, Yahoo Calendar, Microsoft 365/Outlook.com Not checked yet
Managed room limit Not checked yet Not checked yet
Admin platforms web Not checked yet
Our review
Pros
  • Coordinates courses, events, room requests and resource assignments
  • Configurable approval workflows and real-time conflict detection
  • Calendar publishing, payments and SIS synchronization support
  • Interactive floor plans with desk and meeting-room booking
  • QR-code and geolocation check-in with automatic booking release
  • Integrations across calendars, identity, chat, and video tools
Cons
  • Pricing requires contacting sales
  • Designed for higher education rather than general-purpose room booking
  • Available as a web platform; mobile access is for event requests and management
  • Pricing requires a contact-sales conversation
  • No free plan is offered
  • 24/7 support is not provided
Our verdict

Campus scheduling involves more than finding an open room. 25Live brings course and event scheduling, space requests, approvals, resource assignments, and reporting into one system for registrars, schedulers, facilities teams, academic…

Read the review →

Joan Workplace is a cloud and mobile workplace-management platform from Visionect for hybrid offices, enterprise workplaces, and coworking environments. Employees can reserve desks, meeting rooms, parking spaces, and shared equipment…

Read the review →
  1. 25LiveRoom Systems 8.9Pricing on request
  2. Joan WorkplaceRoom Systems 8.7Pricing on request · 30-day trial

Strengths and trade-offs

  • 25Live — where it wins

    • Coordinates courses, events, room requests and resource assignments
    • Configurable approval workflows and real-time conflict detection
    • Calendar publishing, payments and SIS synchronization support

    Where it doesn't

    • Pricing requires contacting sales
    • Designed for higher education rather than general-purpose room booking
    • Available as a web platform; mobile access is for event requests and management

  • Joan Workplace — where it wins

    • Interactive floor plans with desk and meeting-room booking
    • QR-code and geolocation check-in with automatic booking release
    • Integrations across calendars, identity, chat, and video tools

    Where it doesn't

    • Pricing requires a contact-sales conversation
    • No free plan is offered
    • 24/7 support is not provided

More comparisons

All room systems comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update