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Head-to-head · Room Systems

25Live vs Robin

  • Updated Oct 2026
  • Both researched from official sources
  • 2 checks side by side
Higher score 25Live #2 in Room Systems 8.9/10 Pricing on request ✓ 0 of 2 features Visit CollegeNET
Robin #6 in Room Systems 8.5/10 Pricing on request ✓ 1 of 2 features Visit Robin

25Live leads on 0 checks, Robin on 0, and 2 are even. Who comes out ahead on the 2 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest score25Live · 8.9/10
  • Most featuresRobin · 1 of 2

25Live scores higher on our rubric for room systems: 8.9 against 8.5 out of 10; our editors rank them #2 and #6.

25Live is the better fit for universities managing complex event and room schedules. Robin is the better fit for hybrid offices managing rooms, desks and visitors.

  • 25Live fits best

    Universities managing complex event and room schedules

  • Robin fits best

    Hybrid offices managing rooms, desks and visitors

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Side by side

Feature 25Live 8.9/10 Visit ↗ Robin 8.5/10 Visit ↗
At a glance
Editor score 8.9 8.5
Ranking #2 in Room Systems #6 in Room Systems
Best for Universities managing complex event and room schedules Hybrid offices managing rooms, desks and visitors
Pricing model Paid Paid
Starting price Pricing on request —
Free plan — —
Free trial — —
Deployment Cloud Cloud, Mobile, Browser extension
Platforms Web Web, iOS, Android, Chrome extension
Support Email, Community, Docs Docs
Compliance SOC 2, PCI DSS SOC 2, ISO 27001, GDPR, SSO/SAML
Integrations 10 integrations 17 integrations
Built for Mid-market, Enterprise Mid-market, Enterprise
Features 25Live 0/2 · Robin 1/2
Room panel support Not checked yet Not checked yet
Check-in Not checked yet ✓ (best)
Specs
Booking methods web, mobile, Microsoft Outlook, Google Calendar Not checked yet
Calendar integrations Microsoft Outlook, Google Calendar, Apple Calendar, Yahoo Calendar, Microsoft 365/Outlook.com Not checked yet
Managed room limit Not checked yet Not checked yet
Admin platforms web Not checked yet
Our review
Pros
  • Coordinates courses, events, room requests and resource assignments
  • Configurable approval workflows and real-time conflict detection
  • Calendar publishing, payments and SIS synchronization support
  • Interactive maps support desk and meeting-room booking.
  • Check-in options include QR/NFC, Wi-Fi, badges, Slack and Teams.
  • Bookings cover parking and lockers alongside desks and rooms.
Cons
  • Pricing requires contacting sales
  • Designed for higher education rather than general-purpose room booking
  • Available as a web platform; mobile access is for event requests and management
  • Pricing is organization-specific and requires contacting sales.
  • The scope extends beyond room systems into broader workplace management.
  • Automatic desk booking is limited to a maximum 31-day period.
Our verdict

Campus scheduling involves more than finding an open room. 25Live brings course and event scheduling, space requests, approvals, resource assignments, and reporting into one system for registrars, schedulers, facilities teams, academic…

Read the review →

Robin is a cloud workplace-management platform for organizations coordinating hybrid office work. It combines meeting-room booking with desk reservations, interactive office maps, check-ins, visitor management and booking for resources…

Read the review →
  1. 25LiveRoom Systems 8.9Pricing on request
  2. RobinRoom Systems 8.5Pricing on request

Strengths and trade-offs

  • 25Live — where it wins

    • Coordinates courses, events, room requests and resource assignments
    • Configurable approval workflows and real-time conflict detection
    • Calendar publishing, payments and SIS synchronization support

    Where it doesn't

    • Pricing requires contacting sales
    • Designed for higher education rather than general-purpose room booking
    • Available as a web platform; mobile access is for event requests and management

  • Robin — where it wins

    • Interactive maps support desk and meeting-room booking.
    • Check-in options include QR/NFC, Wi-Fi, badges, Slack and Teams.
    • Bookings cover parking and lockers alongside desks and rooms.

    Where it doesn't

    • Pricing is organization-specific and requires contacting sales.
    • The scope extends beyond room systems into broader workplace management.
    • Automatic desk booking is limited to a maximum 31-day period.
  • 25Live8.9/10 · Pricing on request

    Centralizes campus scheduling, space requests, approvals and event operations.

    Visit CollegeNETFull verdict →
  • Robin8.5/10 · Pricing on request

    A broad hybrid-workplace platform that pairs room booking with desk and resource management.

    Visit RobinFull verdict →

More comparisons

All room systems comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update