The Best Event Scheduling Software in 2026
We researched event scheduling software through official websites, including pricing pages, plan tables, and product documentation. Products were ranked on their ability to plan and publish event schedules, value for money, and verified features for organizers, speakers, rooms, tracks, and attendees.
Our top picks
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Top ranked
Zoho Backstage#1 of 349.2/10A broad event platform covering registration, programming, engagement, and hybrid delivery.
Free plan · 15-day trial
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Runner-up
Fourwaves#2 of 348.8/10A strong fit for research conferences needing submissions, scheduling, and hybrid event tools.
Free plan
-
Top-ranked free plan
ConfTool#4 of 348.6/10A conference-focused system for reviewing, scheduling, registration and hybrid event workflows.
Free plan
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
The full ranking 34 tools, best first
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Best forFull-service event teams
A broad event platform covering registration, programming, engagement, and hybrid delivery.
- Attendee mobile app
- Hybrid event support
- Session tracks
Free plan · 15-day trial Our Zoho Backstage verdict → Visit Zoho BackstageFor vendors Sponsor this spot · #1 · $149/mo →9.2/10★★★★★Visit Zoho Backstage -
Best forResearch and hybrid conferences
A strong fit for research conferences needing submissions, scheduling, and hybrid event tools.
- Attendee mobile app
- Hybrid event support
- Session tracks
8.8/10★★★★☆Visit Fourwaves -
Best forFeature-rich event scheduling
A feature-rich event platform for schedules, reservations, check-in, and mobile apps.
- Attendee mobile app
- Hybrid event support
- Session tracks
8.7/10★★★★☆Visit Sched -
Best forAcademic conferences
A conference-focused system for reviewing, scheduling, registration and hybrid event workflows.
- Attendee mobile app
- Hybrid event support
- Session tracks
8.6/10★★★★☆Visit ConfTool -
Best forOrganizations needing operational controls
A strong operational platform for complex events, without an attendee app or hybrid support.
- Session tracks
- Speaker management
- Room scheduling
8.5/10★★★★☆Visit BagEvent -
Best forEstablished academic conferences
A broad conference workflow platform for academic events, with quote-based pricing.
- Attendee mobile app
- Hybrid event support
- Session tracks
8.4/10★★★★☆Visit Ex Ordo -
Best forSpeaker-led community events
A strong fit for speaker-led events that need submissions, scheduling, and attendee apps.
- Attendee mobile app
- Session tracks
- Speaker management
8.3/10★★★★☆Visit Sessionize -
Best forSelf-hosted institutional events
A free, open-source choice for structured, self-hosted institutional events.
8.2/10★★★★☆Visit Indico -
Best forOpen-source CFP scheduling
A capable open-source choice for CFPs, reviews, speakers, and conference scheduling.
- Session tracks
- Speaker management
- Room scheduling
8.1/10★★★★☆Visit pretalx -
Best forMembership organizations
A broad association platform for complex events, with pricing suited to established organizations.
- Session tracks
- Speaker management
- Room scheduling
8.0/10★★★★☆Visit MemberRun -
Best forSmall businesses selling tickets from their websites
A website-embedded event tool for ticket sales, RSVPs, and attendee management.
7.9/10★★★★☆Visit Event Calendar -
Best forConstraint-heavy schedule planning
A focused scheduler for complex agendas, with strong constraints and practical exports.
- Hybrid event support
- Session tracks
- Speaker management
7.8/10★★★★☆Visit PragmaPlanner -
Best forOrganizers running onsite, virtual or hybrid events
Broad event tools, from a free agenda and check-in tier to paid networking and lead capture.
- Attendee mobile app
- Hybrid event support
- Session tracks
7.7/10★★★★☆Visit Agorify -
Best forConference organizers seeking low entry cost
A broad conference platform with a €49 monthly base fee and usage-based charges.
- Attendee mobile app
- Hybrid event support
- Speaker management
7.6/10★★★★☆Visit Converia -
Best forFree events up to 500 attendees
A capable web-based event platform with a generous free attendee limit.
- Session tracks
- Speaker management
- Room scheduling
7.5/10★★★★☆Visit Gythr -
Best forLarge, polished event programs
A broad event platform for teams running polished, multi-part programs.
- Attendee mobile app
- Hybrid event support
- Session tracks
7.4/10★★★★☆Visit Eventation -
Best forEnterprise speaker-program teams
A broad event-content workspace for teams coordinating complex speaker programs.
- Hybrid event support
- Session tracks
- Speaker management
7.3/10★★★★☆Visit Sessionboard -
Best forProduced multi-track events
A production-focused workspace for multi-track agendas, showflow and attendee programmes.
- Hybrid event support
- Session tracks
- Speaker management
7.2/10★★★★☆Visit EventBlok -
Best forOpen-source conference organizers
A free, open-source conference workflow covering submissions, speakers, scheduling, and publication.
- Session tracks
- Speaker management
- Room scheduling
7.1/10★★★★☆Visit Untitled -
Best forOpen-source CFP and agenda teams
A deep open-source toolkit for CFP workflows, speakers, agendas, and public schedules.
- Session tracks
- Speaker management
- Room scheduling
7.0/10★★★★☆Visit Callboard -
Best forOpen-source schedule publishing
A focused open-source toolkit for publishing conference programmes.
- Session tracks
- Speaker management
- Room scheduling
6.9/10★★★☆☆Visit Session Canvas -
Best forSelf-hosted program management
Open-source tools for managing conference proposals, speakers, schedules, and public programs.
- Session tracks
- Speaker management
- Room scheduling
6.8/10★★★☆☆Visit ChartStead -
Best forSimple public schedule websites
A focused, low-cost way to publish polished public event schedules.
- Session tracks
- Speaker management
- Room scheduling
6.7/10★★★☆☆Visit ScheduleWeaver -
Best forResearch conferences needing review depth
A full conference workflow for research events, from submissions through published programs.
- Room scheduling
6.5/10★★★☆☆Visit ProgramChair -
Best forMid-market teams managing live event operations
A live-event command center for scheduling, monitoring, and coordinating conference operations.
- Session tracks
- Speaker management
- Room scheduling
6.4/10★★★☆☆Visit Showrunner -
Best forEvents needing mobile agendas and hybrid interaction
Eventira brings registration, mobile agendas and hybrid interaction together for event teams.
- Attendee mobile app
- Hybrid event support
- Session tracks
6.3/10★★★☆☆Visit Eventira -
Best forOrganizers focused on registration and ticket operations
A registration-led event platform with ticketing, payments, check-in and attendee apps.
6.2/10★★★☆☆Visit Grenadine -
Best forCollaborative public agendas
A strong fit for collaborative public agendas, with open-data tools and flexible publishing.
- Room scheduling
6.1/10★★★☆☆Visit OpenAgenda -
Best forImporting existing event programs
A focused event-program tool with useful imports and a practical free tier.
- Room scheduling
6.0/10★★★☆☆Visit Sliqagenda -
Best forTeams needing a free, simple timetable grid
A free web planner for building and sharing conflict-free multi-stage timetables.
- Session tracks
- Room scheduling
5.9/10★★★☆☆Visit Timelab -
Best forBasic online event calendars
A focused web calendar publisher with multimedia, feeds, and paid embedding.
5.8/10★★★☆☆Visit ChronoFlo -
Best forSports clubs and recurring member groups
A free mobile scheduler for sports groups managing registration, capacity and member wallets.
- Attendee mobile app
5.7/10★★★☆☆Visit GetSpot -
Best forHigh-budget end-to-end events
A broad web platform for high-budget events, with pricing suited to larger programs.
- Session tracks
- Speaker management
- Room scheduling
5.6/10★★★☆☆Visit Janix -
Best forPeople browsing nearby theatre shows
A free audience app for finding Victorian theatre shows, not managing events.
- Attendee mobile app
5.5/10★★★☆☆Visit Showdates
No tools match those filters.
Compare at a glance
| # | Tool | Free plan | Paid from | Session tracks | Room scheduling | Speaker management | Score |
|---|---|---|---|---|---|---|---|
| 1 | Zoho Backstage | Yes | Yes | Yes | Yes | 9.2 | |
| 2 | Fourwaves | Yes | $899/yr | Yes | Yes | Yes | 8.8 |
| 3 | Sched | $500 one-time | Yes | Yes | Yes | 8.7 | |
| 4 | ConfTool | Yes | Yes | Yes | Yes | 8.6 | |
| 5 | BagEvent | No | $99/mo | Yes | Yes | Yes | 8.5 |
| 6 | Ex Ordo | Yes | Yes | Yes | 8.4 | ||
| 7 | Sessionize | Yes | $499 one-time | Yes | Yes | Yes | 8.3 |
| 8 | Indico | Yes | Free | 8.2 | |||
| 9 | pretalx | Yes | Free | Yes | Yes | Yes | 8.1 |
| 10 | MemberRun | No | $199/mo | Yes | Yes | Yes | 8.0 |
| 11 | Event Calendar App | No | $39/mo | 7.9 | |||
| 12 | PragmaPlanner | Yes | Yes | Yes | Yes | 7.8 | |
| 13 | Agorify | Yes | €119/mo | Yes | Yes | 7.7 | |
| 14 | Converia | No | €49/mo | Yes | Yes | 7.6 | |
| 15 | Gythr | Yes | Yes | Yes | Yes | 7.5 | |
| 16 | Eventation | No | $1,990/yr | Yes | Yes | Yes | 7.4 |
| 17 | Sessionboard | No | Yes | Yes | Yes | 7.3 | |
| 18 | EventBlok | No | £29/mo | Yes | Yes | Yes | 7.2 |
| 19 | Untitled Conference | Yes | Free | Yes | Yes | Yes | 7.1 |
| 20 | Callboard | Free | Yes | Yes | Yes | 7.0 | |
| 21 | Session Canvas | Free | Yes | Yes | Yes | 6.9 | |
| 22 | ChartStead | Free | Yes | Yes | Yes | 6.8 | |
| 23 | ScheduleWeaver | Yes | $49 one-time | Yes | Yes | Yes | 6.7 |
| 24 | ProgramChair | No | Yes | 6.5 | |||
| 25 | Showrunner | Yes | Yes | Yes | 6.4 | ||
| 26 | Eventira | No | $2,499/yr | Yes | Yes | Yes | 6.3 |
| 27 | Grenadine | 6.2 | |||||
| 28 | OpenAgenda | Yes | Yes | 6.1 | |||
| 29 | Sliqagenda | Yes | Yes | 6.0 | |||
| 30 | Timelab | Yes | Free | Yes | Yes | 5.9 | |
| 31 | ChronoFlo Calendar | Yes | $10/mo | 5.8 | |||
| 32 | GetSpot | Yes | Free | 5.7 | |||
| 33 | Janix | No | $1,000/mo | Yes | Yes | Yes | 5.6 |
| 34 | Showdates | Yes | Free | 5.5 |
Head-to-head All 28 comparisons →
- Zoho Backstage vs Fourwaves
- Zoho Backstage vs Sched
- Zoho Backstage vs ConfTool
- Zoho Backstage vs BagEvent
- Zoho Backstage vs Ex Ordo
- Zoho Backstage vs Sessionize
- Zoho Backstage vs Indico
- Fourwaves vs Sched
- Fourwaves vs ConfTool
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How we rank event scheduling software
Every tool on this page was researched by iTechGuides Editors from its official website — pricing pages, plan tables and product documentation. We rank on how well each one does this category's core job, what the free or entry plan includes, and where it falls short. Where we have enough verified facts, the score out of 10 is a rubric — job fit, value and how much we could verify — shown with its breakdown on every tool's page; a tool we have not verified enough to score yet shows its rank without a number. Scores are re-checked when a product changes its plans. Read the full editorial policy, or submit a tool we missed.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update