Best Microsoft To Do Alternatives in 2026
The top Microsoft To Do alternatives are FlowSavvy, Routine and Reclaim AI: 15 time management apps our editors would look at instead of Microsoft To Do, in our ranking order.
Microsoft To Do: A capable free planner for task-focused users invested in Microsoft services. Where it falls short: work and school access depends on microsoft licensing.
Switching from Microsoft To Do? For most time management apps buyers the best Microsoft To Do alternative is FlowSavvy, built for automatic calendar-based task planning. On a budget, Paymo starts at $5.90/user/mo.
Why People Look for a Microsoft To Do Alternative
- Work and school access depends on Microsoft licensing
- Less suited to calendar-first scheduling workflows
- Its integrations center on Microsoft's ecosystem
Quick Picks by What You Need
- Best overallFlowSavvy9.3
Automatic calendar-based task planning
Visit FlowSavvy - Lowest pricePaymo7.8
Paid plans from $5.90/user/mo
Visit Paymo - Best free optionFlowSavvy9.3
Has a free plan
Visit FlowSavvy
All 15 Microsoft To Do Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
-
Best forAutomatic calendar-based task planning
- Better than Microsoft To Do:
- Editor score 9.3 vs 7.9
A focused planner for turning deadlines and priorities into calendar time.
- Calendar sync
- Recurring tasks
9.3/10★★★★★Visit FlowSavvy -
Best forAffordable cross-platform time blocking
- Better than Microsoft To Do:
- Editor score 9.2 vs 7.9
A cross-platform planner that combines time blocking, calendars, tasks, notes, and AI.
- Calendar sync
- Recurring tasks
9.2/10★★★★★Visit Routine -
Best forFree AI scheduling with team booking
- Better than Microsoft To Do:
- Editor score 9.1 vs 7.9
A flexible AI scheduler with a free plan, team booking, and web-only access.
- Time blocking
9.1/10★★★★★Visit Reclaim AI -
Best forTask management with habits and focus tools
- Better than Microsoft To Do:
- Editor score 9.0 vs 7.9
A flexible task manager for combining recurring work, calendars, habits, and focus tools.
- Calendar sync
- Recurring tasks
9.0/10★★★★☆Visit TickTick -
Best forGuided daily planning and focus
- Better than Microsoft To Do:
- Editor score 8.9 vs 7.9
A guided planner for turning tasks and calendars into focused daily schedules.
- Calendar sync
- Recurring tasks
8.9/10★★★★☆Visit Sunsama -
Best forTeams needing advanced AI scheduling
- Better than Microsoft To Do:
- Editor score 8.8 vs 7.9
Advanced AI scheduling with shared calendars, booking links, and project planning.
- Time blocking
8.8/10★★★★☆Visit Motion -
Best forLow-cost everyday task management
- Better than Microsoft To Do:
- Editor score 8.7 vs 7.9
A low-cost task manager with reminders, recurring dates, and calendar synchronization.
- Calendar sync
- Recurring tasks
8.7/10★★★★☆Visit Todoist -
Best forCustom productivity workflows
- Better than Microsoft To Do:
- Editor score 8.6 vs 7.9
A flexible productivity system for people who want planning tools to fit their workflow.
- Workload planning
- Review reports
- Time blocking
8.6/10★★★★☆Visit Amazing Marvin -
Best forUnified calendar and booking workflows
- Better than Microsoft To Do:
- Editor score 8.5 vs 7.9
A paid workspace for unifying calendars, tasks, booking and time blocking.
- Time blocking
8.5/10★★★★☆Visit Akiflow -
Best forAdaptive AI scheduling on mobile
- Better than Microsoft To Do:
- Editor score 8.4 vs 7.9
A mobile-friendly scheduler that continually adjusts tasks around priorities and calendar events.
- Time blocking
8.4/10★★★★☆Visit SkedPal -
Best forVisual timeline planning
- Better than Microsoft To Do:
- Editor score 8.3 vs 7.9
Structured turns tasks, events, and to-dos into a visual timeline.
- Calendar sync
- Recurring tasks
8.3/10★★★★☆Visit Structured -
Best forPersonal, family, and team task planning
- Better than Microsoft To Do:
- Editor score 8.2 vs 7.9
A flexible planner for personal tasks, family coordination, and team work.
- Calendar sync
- Recurring tasks
8.2/10★★★★☆Visit Any.do -
Best forStructured task management on Apple platforms
- Better than Microsoft To Do:
- Editor score 8.1 vs 7.9
A deep task manager for Apple-focused users who value planning and review.
- Calendar sync
- Recurring tasks
8.1/10★★★★☆Visit OmniFocus -
Best forApple users wanting simple task planning
- Better than Microsoft To Do:
- Editor score 8.0 vs 7.9
A focused Apple task manager for personal planning, routines, and longer-term goals.
- Calendar sync
- Recurring tasks
8.0/10★★★★☆Visit Things -
Best forProject-focused time and workload management
A project-focused workspace that connects time tracking, workload planning, and billing.
7.8/10★★★★☆Visit Paymo
Microsoft To Do Alternatives: Common Questions
What is the best alternative to Microsoft To Do?
FlowSavvy: #1 in our Time Management Apps ranking, with an editor score of 9.3 out of 10. A focused planner for turning deadlines and priorities into calendar time.
Is there a free alternative to Microsoft To Do?
Yes. FlowSavvy, Routine, Reclaim AI, TickTick and Todoist have a free plan or a free tier (8 of the 15 alternatives on this page).
What is the cheapest paid alternative to Microsoft To Do?
Of the alternatives here that publish a price, Paymo starts lowest, at $5.90/user/mo.
Why do people look for Microsoft To Do alternatives?
Work and school access depends on Microsoft licensing; Less suited to calendar-first scheduling workflows; Its integrations center on Microsoft's ecosystem.
How do I switch from Microsoft To Do?
Export your data from Microsoft To Do (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel Microsoft To Do.
How to Switch from Microsoft To Do
- Export your data from Microsoft To Do (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel Microsoft To Do.
Microsoft To Do vs Each Alternative
| # | Tool | Free plan | Paid from | Calendar sync | Recurring tasks | Score |
|---|---|---|---|---|---|---|
| 15 | Microsoft To Do | Yes | Free | Yes | 7.9 | |
| 1 | FlowSavvy | Yes | Yes | Yes | 9.3 | |
| 2 | Routine | Yes | Yes | Yes | 9.2 | |
| 3 | Reclaim AI | Yes | $12/seat/mo | 9.1 | ||
| 4 | TickTick | Yes | $49.99/yr | Yes | Yes | 9.0 |
| 5 | Sunsama | No | $17/user/mo | Yes | Yes | 8.9 |
| 6 | Motion | No | $19/seat/mo | 8.8 | ||
| 7 | Todoist | Yes | Yes | Yes | 8.7 | |
| 8 | Amazing Marvin | No | $8/user/mo | Yes | Yes | 8.6 |
| 9 | Akiflow | No | $19/user/mo | 8.5 | ||
| 10 | SkedPal | No | 8.4 | |||
| 11 | Structured | Yes | Yes | Yes | 8.3 | |
| 12 | Any.do | Yes | Yes | Yes | 8.2 | |
| 13 | OmniFocus | No | $49.99/yr | Yes | Yes | 8.1 |
| 14 | Things | No | Yes | Yes | 8.0 | |
| 15 | Paymo | Yes | $5.90/user/mo | 7.8 |
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update