Todoist
Todoist: A complete task manager with broad platform coverage, recurring tasks, and team workspaces. Ranked #1 of 148 in To-Do List Apps by our editors (9.2/10); pricing: Free plan; best for most people needing a complete task manager.
At a glance
- Editor score9.2 / 10
- PricingFree plan
- Best forMost people needing a complete task manager
- Free planYes
- Recurring tasksYes
- Facts checked22 Sep 2026
Where it wins
- Recurring dates, reminders, subtasks, priorities, labels, and filters
- Google Calendar and Outlook Calendar synchronization
- Web, desktop, mobile, browser extension, and API access
Where it doesn't
- Beginner is limited to 5 personal projects
- Calendar layout and custom reminders start with Pro
- Team roles, permissions, and billing require Business
Our verdict on Todoist
Todoist is a task-management application for organizing personal and professional work. It suits individuals who need structured projects, recurring due dates, reminders, subtasks, priorities, labels, filters, and multiple task layouts. Teams can use shared projects, assigned tasks, comments, and team workspaces. Access spans web, Windows, macOS, Linux, iOS, Android, a Chrome extension, and API-related tools, giving it a broad fit for people who move between devices.
The plan structure covers both personal task management and collaborative work. Beginner costs $0 per account annually and includes 5 personal projects, task reminders, list and board layouts, and 3 filter views. Pro costs $5 per user per month when billed annually, adding 300 personal projects, calendar layout, custom task reminders, and Task Assist. Business costs $8 per user per month when billed annually, with a shared team workspace, up to 500 team projects, team roles and permissions, and centralized team billing. The paid tiers are most relevant when project limits, calendar planning, advanced reminders, or team administration become important.
Todoist's strongest fit is its combination of organization tools and ecosystem coverage. Projects and sections, recurring due dates, automatic, custom, recurring, and location reminders, subtasks and sub-projects, and list, board, and calendar layouts support different planning styles. Google Calendar and Outlook Calendar synchronization connect task planning with calendar workflows, while offline task changes synchronize after reconnection. Choose Todoist if you want a broad, cross-platform task manager that can grow from personal planning into team coordination. Choose another option if 5 personal projects are sufficient but you specifically need calendar layout or custom task reminders without moving to Pro.
Your product? Our editors can test Todoist in depth and publish a review, labelled as paid · from $149/mo →
Todoist pricing
All 3 Todoist plans and prices →
Todoist fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Recurring tasks | Yes |
| Task reminders | Yes |
| Calendar sync | Yes |
| Subtasks | Yes |
| Offline access | Web_and_mobile |
| Active task limit | Not verified |
| Supported platforms | web, windows, macos, linux, ios, android, chrome_extension |
| Deployment | Cloud, Desktop, Mobile, Browser extension |
| Platforms | Web, Windows, macOS, Linux, iOS, Android, Chrome extension |
| Compliance & security | 2FA |
| Support | Docs |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 6 integrations: Google Calendar, Outlook Calendar, Claude, ChatGPT, Email, Automation tools See all → |
| Pricing | Free plan (source) |
| Website | todoist.com |
| Facts checked | 22 Sep 2026 |
Todoist integrations
Todoist lists 6 integrations on its own site.
- Google Calendar
- Outlook Calendar
- Claude
- ChatGPT
- Automation tools
See all Todoist integrations →
Alternatives to Todoist
- TickTickA broad to-do app for users who want tasks, planning, habits, and focus tools together.9.0
- Microsoft To DoA capable free choice for daily planning, shared lists, and Microsoft-connected task management.8.8
- Any.doA flexible planner for personal tasks, family coordination, and team workspaces.8.7
See all Todoist alternatives →
Todoist vs the competition
- Todoist vs TickTick
- Todoist vs Any.do
- Todoist vs Remember The Milk
- Todoist vs Super Productivity
- Todoist vs Vikunja
Compare Todoist with any tool side by side →
Also Ranked In
Todoist is ranked in 6 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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