Todoist review
A complete task manager with broad platform coverage, recurring tasks, and team workspaces.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Todoist is a task-management application for organizing personal and professional work. It suits individuals who need structured projects, recurring due dates, reminders, subtasks, priorities, labels, filters, and multiple task layouts. Teams can use shared projects, assigned tasks, comments, and team workspaces. Access spans web, Windows, macOS, Linux, iOS, Android, a Chrome extension, and API-related tools, giving it a broad fit for people who move between devices.
The plan structure covers both personal task management and collaborative work. Beginner costs $0 per account annually and includes 5 personal projects, task reminders, list and board layouts, and 3 filter views. Pro costs $5 per user per month when billed annually, adding 300 personal projects, calendar layout, custom task reminders, and Task Assist. Business costs $8 per user per month when billed annually, with a shared team workspace, up to 500 team projects, team roles and permissions, and centralized team billing. The paid tiers are most relevant when project limits, calendar planning, advanced reminders, or team administration become important.
Todoist's strongest fit is its combination of organization tools and ecosystem coverage. Projects and sections, recurring due dates, automatic, custom, recurring, and location reminders, subtasks and sub-projects, and list, board, and calendar layouts support different planning styles. Google Calendar and Outlook Calendar synchronization connect task planning with calendar workflows, while offline task changes synchronize after reconnection. Choose Todoist if you want a broad, cross-platform task manager that can grow from personal planning into team coordination. Choose another option if 5 personal projects are sufficient but you specifically need calendar layout or custom task reminders without moving to Pro.
Todoist pros and cons
- Where it wins
- Recurring dates, reminders, subtasks, priorities, labels, and filters
- Google Calendar and Outlook Calendar synchronization
- Web, desktop, mobile, browser extension, and API access
- Where it doesn't
- Beginner is limited to 5 personal projects
- Calendar layout and custom reminders start with Pro
- Team roles, permissions, and billing require Business
Todoist fact sheet, pricing and score →
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