ToolSense
ToolSense: A connected maintenance platform for asset records, schedules, work orders, and field inspections. Ranked #7 of 25 in Maintenance Management by our editors (8.1/10); pricing: Pricing on request; best for teams maintaining equipment across connected systems.
At a glance
- Editor score8.1 / 10
- PricingPricing on request
- Best forTeams maintaining equipment across connected systems
- Free planNo
- Work order managementYes
- Founded2017 · Vienna, Austria
- Facts checked24 Sep 2026
Where it wins
- Tracks asset histories and QR codes alongside maintenance activity
- Supports time-, usage-, and condition-based schedules and work orders
- Offline mobile access, inventory links, and 30 reported integrations
Where it doesn't
- Quote-based pricing depends on modules and configuration
- No free plan is available
- ISO 27001 is in progress and SOC 2 Type II is on the roadmap
Our verdict on ToolSense
ToolSense combines asset management and computerized maintenance management for facility teams, equipment operators, and manufacturers or dealers. Its MaintainHub module brings together QR-code asset records, maintenance histories, preventive schedules, work orders, alerts, inspections, and reporting. Field teams can access and update work through iOS and Android apps, including offline use. The broader platform also has modules for fleet and robot management, field service, customer portals, and IoT connectivity, making it relevant to organizations maintaining equipment across connected systems rather than teams looking only for a basic work-order list.
The core maintenance workflow covers both planned and corrective work. Schedules can be based on time, usage, or condition; work orders can be created, assigned, and tracked through completion; and recurring inspection checklists help standardize equipment checks. Spare-parts inventory is linked to assets and work orders. For organizations whose operations extend beyond maintenance, integrations include SAP, Microsoft Dynamics, Oracle, ServiceNow, OEM cloud integrations, REST API, and webhooks; 30 integrations are reported. These connections and the platform's additional modules suit larger or varied environments, though they may be more scope than a team seeking a narrowly focused maintenance tool needs.
Pricing is quote-based and tailored to selected modules, quantities, configuration, region, and commitment; there is no free plan. That means buyers will need to discuss their requirements with sales to understand the cost of a particular setup. The product is offered across small, mid-market, and enterprise company sizes, with cloud and mobile deployment. Security signals include GDPR, SSO/SAML, and two-factor authentication. The vendor says ISO 27001 certification is in progress and SOC 2 Type II is on its roadmap, rather than current certifications. ToolSense is a fit for teams that value connected asset, maintenance, and field workflows; buyers who need transparent self-serve pricing or current SOC 2 Type II certification should consider alternatives.
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ToolSense pricing
ToolSense fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Work order management | Yes |
| Preventive maintenance | Yes |
| Asset tracking | Yes |
| Mobile access | Not verified |
| Work orders included | Not verified |
| Inspection checklists | Yes |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | GDPR, SSO/SAML, 2FA |
| Support | Email, Live chat, Docs, Community |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 30+ integrations: SAP, Microsoft Dynamics, Oracle, ServiceNow, OEM cloud integrations, REST API … See all → |
| Pricing | Pricing on request (source) |
| Website | toolsense.io |
| Facts checked | 24 Sep 2026 |
ToolSense integrations
ToolSense lists 30+ integrations on its own site — the 7 named here are the ones its pages call out.
- SAP
- Microsoft Dynamics
- Oracle
- ServiceNow
- OEM cloud integrations
- REST API
- Webhooks
See all ToolSense integrations →
Alternatives to ToolSense
- MaintainXWork orders, preventive maintenance, and parts management across web and mobile.8.8
- FiixFiix brings maintenance work, assets, inventory, and scheduling into one CMMS.8.7
- UpKeepA mobile-focused CMMS with work orders, preventive maintenance, and asset tracking.8.6
See all ToolSense alternatives →
ToolSense vs the competition
- ToolSense vs MaintainX
- ToolSense vs Fiix
- ToolSense vs UpKeep
- ToolSense vs Facilio
- ToolSense vs Maintenance Connection
- ToolSense vs Oracle Fusion Cloud Maintenance
Compare ToolSense with any tool side by side →
Also Ranked In
ToolSense is ranked in 2 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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