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Head-to-head · Maintenance Management

UpKeep vs ToolSense

  • Updated Oct 2026
  • Both researched from official sources
  • 5 checks side by side
Higher score UpKeep #3 in Maintenance Management 8.6/10 7-day trial Free trial✓ 1 of 4 features Visit UpKeep
ToolSense #7 in Maintenance Management 8.1/10 Pricing on request ✓ 4 of 4 features Visit ToolSense

UpKeep leads on 0 checks, ToolSense on 0, and 5 are even. Who comes out ahead on the 5 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreUpKeep · 8.6/10
  • Free trialonly UpKeep
  • Most featuresToolSense · 4 of 4

UpKeep scores higher on our rubric for maintenance management: 8.6 against 8.1 out of 10; our editors rank them #3 and #7.

UpKeep is the better fit for teams prioritizing mobile maintenance workflows. ToolSense is the better fit for teams maintaining equipment across connected systems.

  • UpKeep fits best

    Teams prioritizing mobile maintenance workflows

  • ToolSense fits best

    Teams maintaining equipment across connected systems

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Side by side

Feature UpKeep 8.6/10 Visit ↗ ToolSense 8.1/10 Visit ↗
At a glance
Editor score 8.6 8.1
Ranking #3 in Maintenance Management #7 in Maintenance Management
Best for Teams prioritizing mobile maintenance workflows Teams maintaining equipment across connected systems
Pricing model Paid Paid
Starting price $24/user/mo Pricing on request
Free plan — —
Free trial 7 days —
Deployment Cloud, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web, iOS, Android
Integrations 6 integrations 30+ integrations
Features UpKeep 1/4 · ToolSense 4/4
Work order management Not checked yet ✓ (best)
Preventive maintenance ✓ ✓
Asset tracking Not checked yet ✓ (best)
Inspection checklists Not checked yet ✓ (best)
Specs
Mobile access Not checked yet Not checked yet
Work orders included Not checked yet Not checked yet
Our review
Pros
  • Manage work orders, preventive schedules, assets, and inventory in one system.
  • Native iOS and Android apps support offline work and synchronization.
  • Plans include AI-assisted workflows, labor tracking, and requester access.
  • Tracks asset histories and QR codes alongside maintenance activity
  • Supports time-, usage-, and condition-based schedules and work orders
  • Offline mobile access, inventory links, and 30 reported integrations
Cons
  • There is no free plan; Essential starts at $24 per user monthly.
  • Offline mode and external request portal are on the Professional plan.
  • API and custom integrations are listed under the Enterprise plan.
  • Quote-based pricing depends on modules and configuration
  • No free plan is available
  • ISO 27001 is in progress and SOC 2 Type II is on the roadmap
Our verdict

UpKeep brings work orders, preventive maintenance, asset records, parts inventory, technician activity, and reporting into a cloud-based CMMS. It is aimed at maintenance, facilities, reliability, and operations teams, including those…

Read the review →

ToolSense combines asset management and computerized maintenance management for facility teams, equipment operators, and manufacturers or dealers. Its MaintainHub module brings together QR-code asset records, maintenance histories,…

Read the review →
  1. UpKeepMaintenance Management 8.67-day trial
  2. ToolSenseMaintenance Management 8.1Pricing on request

Strengths and trade-offs

  • UpKeep — where it wins

    • Manage work orders, preventive schedules, assets, and inventory in one system.
    • Native iOS and Android apps support offline work and synchronization.
    • Plans include AI-assisted workflows, labor tracking, and requester access.

    Where it doesn't

    • There is no free plan; Essential starts at $24 per user monthly.
    • Offline mode and external request portal are on the Professional plan.
    • API and custom integrations are listed under the Enterprise plan.

  • ToolSense — where it wins

    • Tracks asset histories and QR codes alongside maintenance activity
    • Supports time-, usage-, and condition-based schedules and work orders
    • Offline mobile access, inventory links, and 30 reported integrations

    Where it doesn't

    • Quote-based pricing depends on modules and configuration
    • No free plan is available
    • ISO 27001 is in progress and SOC 2 Type II is on the roadmap
  • UpKeep8.6/10 · 7-day trial

    A mobile-focused CMMS with work orders, preventive maintenance, and asset tracking.

    Visit UpKeepFull verdict →
  • ToolSense8.1/10 · Pricing on request

    A connected maintenance platform for asset records, schedules, work orders, and field inspections.

    Visit ToolSenseFull verdict →

More comparisons

All maintenance management comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update