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Head-to-head · Maintenance Management

MaintainX vs ToolSense

  • Updated Oct 2026
  • Both researched from official sources
  • 5 checks side by side
Higher score MaintainX #1 in Maintenance Management 8.8/10 Free plan Free plan✓ 1 of 4 features Visit MaintainX
ToolSense #7 in Maintenance Management 8.1/10 Pricing on request ✓ 4 of 4 features Visit ToolSense

MaintainX leads on 1 check, ToolSense on 0, and 4 are even. Who comes out ahead on the 5 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreMaintainX · 8.8/10
  • Free planonly MaintainX
  • Most featuresToolSense · 4 of 4

MaintainX scores higher on our rubric for maintenance management: 8.8 against 8.1 out of 10; our editors rank them #1 and #7.

MaintainX offers free plan; ToolSense doesn't.

MaintainX is the better fit for maintenance teams managing work across sites and devices. ToolSense is the better fit for teams maintaining equipment across connected systems.

  • MaintainX fits best

    Maintenance teams managing work across sites and devices

  • ToolSense fits best

    Teams maintaining equipment across connected systems

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Side by side

Feature MaintainX 8.8/10 Visit ↗ ToolSense 8.1/10 Visit ↗
At a glance
Editor score 8.8 8.1
Ranking #1 in Maintenance Management #7 in Maintenance Management
Best for Maintenance teams managing work across sites and devices Teams maintaining equipment across connected systems
Pricing model Free plan + paid Paid
Starting price $20/user/mo Pricing on request
Free plan ✓ (best) —
Free trial — —
Deployment Cloud, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web, iOS, Android
Integrations 9 integrations 30+ integrations
Features MaintainX 1/4 · ToolSense 4/4
Work order management Not checked yet ✓ (best)
Preventive maintenance ✓ ✓
Asset tracking Not checked yet ✓ (best)
Inspection checklists Not checked yet ✓ (best)
Specs
Mobile access Not checked yet Not checked yet
Work orders included Not checked yet Not checked yet
Our review
Pros
  • Basic includes unlimited work orders and procedures at no cost.
  • Essential adds repeating work orders and preventive maintenance workflows.
  • Mobile offline mode, QR scanning, and integrations support field work.
  • Tracks asset histories and QR codes alongside maintenance activity
  • Supports time-, usage-, and condition-based schedules and work orders
  • Offline mobile access, inventory links, and 30 reported integrations
Cons
  • Parts and purchase order management require the Premium plan.
  • Multi-site management is an Enterprise feature.
  • Essential and Premium prices are shown for annual billing.
  • Quote-based pricing depends on modules and configuration
  • No free plan is available
  • ISO 27001 is in progress and SOC 2 Type II is on the roadmap
Our verdict

MaintainX is a cloud-based computerized maintenance management system for maintenance managers, technicians, operators, and other frontline teams. It brings reactive and preventive maintenance, work orders, assets, procedures, parts,…

Read the review →

ToolSense combines asset management and computerized maintenance management for facility teams, equipment operators, and manufacturers or dealers. Its MaintainHub module brings together QR-code asset records, maintenance histories,…

Read the review →
  1. MaintainXMaintenance Management 8.8Free plan
  2. ToolSenseMaintenance Management 8.1Pricing on request

Strengths and trade-offs

  • MaintainX — where it wins

    • Basic includes unlimited work orders and procedures at no cost.
    • Essential adds repeating work orders and preventive maintenance workflows.
    • Mobile offline mode, QR scanning, and integrations support field work.

    Where it doesn't

    • Parts and purchase order management require the Premium plan.
    • Multi-site management is an Enterprise feature.
    • Essential and Premium prices are shown for annual billing.

  • ToolSense — where it wins

    • Tracks asset histories and QR codes alongside maintenance activity
    • Supports time-, usage-, and condition-based schedules and work orders
    • Offline mobile access, inventory links, and 30 reported integrations

    Where it doesn't

    • Quote-based pricing depends on modules and configuration
    • No free plan is available
    • ISO 27001 is in progress and SOC 2 Type II is on the roadmap

More comparisons

All maintenance management comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update