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Head-to-head · Maintenance Management

Facilio vs ToolSense

  • Updated Oct 2026
  • Both researched from official sources
  • 5 checks side by side
Higher score Facilio #4 in Maintenance Management 8.5/10 Pricing on request ✓ 3 of 4 features Visit Facilio
ToolSense #7 in Maintenance Management 8.1/10 Pricing on request ✓ 4 of 4 features Visit ToolSense

Facilio leads on 0 checks, ToolSense on 0, and 5 are even. Who comes out ahead on the 5 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreFacilio · 8.5/10
  • Most featuresToolSense · 4 of 4

Facilio scores higher on our rubric for maintenance management: 8.5 against 8.1 out of 10; our editors rank them #4 and #7.

Facilio is the better fit for facilities managing buildings, vendors, and space. ToolSense is the better fit for teams maintaining equipment across connected systems.

  • Facilio fits best

    Facilities managing buildings, vendors, and space

  • ToolSense fits best

    Teams maintaining equipment across connected systems

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Side by side

Feature Facilio 8.5/10 Visit ↗ ToolSense 8.1/10 Visit ↗
At a glance
Editor score 8.5 8.1
Ranking #4 in Maintenance Management #7 in Maintenance Management
Best for Facilities managing buildings, vendors, and space Teams maintaining equipment across connected systems
Pricing model Paid Paid
Starting price — Pricing on request
Free plan Not checked yet —
Free trial — —
Deployment Cloud, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web, iOS, Android
Support Email, Docs Email, Live chat, Docs, Community
Compliance SOC 2, GDPR GDPR, SSO/SAML, 2FA
Integrations 7 integrations 30+ integrations
Built for Small business, Mid-market, Enterprise Small business, Mid-market, Enterprise
Features Facilio 3/4 · ToolSense 4/4
Work order management ✓ ✓
Preventive maintenance ✓ ✓
Asset tracking Not checked yet ✓ (best)
Inspection checklists ✓ ✓
Specs
Mobile access Not checked yet Not checked yet
Work orders included Not checked yet Not checked yet
Our review
Pros
  • Combines work orders, preventive maintenance, inspections, and asset records
  • Mobile field teams can use offline updates, photos, and QR scans
  • Adds vendor coordination, space hierarchy, bookings, and occupancy workflows
  • Tracks asset histories and QR codes alongside maintenance activity
  • Supports time-, usage-, and condition-based schedules and work orders
  • Offline mobile access, inventory links, and 30 reported integrations
Cons
  • Custom-quote pricing requires contacting sales
  • Annual subscriptions use named-user licensing
  • Implementation and some integration fees are separate
  • Quote-based pricing depends on modules and configuration
  • No free plan is available
  • ISO 27001 is in progress and SOC 2 Type II is on the roadmap
Our verdict

Facilio brings maintenance and property operations together for facilities teams, real estate operators, and multi-site portfolios. Its Connected CMMS covers work orders, recurring preventive maintenance, inspections, asset lifecycle…

Read the review →

ToolSense combines asset management and computerized maintenance management for facility teams, equipment operators, and manufacturers or dealers. Its MaintainHub module brings together QR-code asset records, maintenance histories,…

Read the review →
  1. FacilioMaintenance Management 8.5Pricing on request
  2. ToolSenseMaintenance Management 8.1Pricing on request

Strengths and trade-offs

  • Facilio — where it wins

    • Combines work orders, preventive maintenance, inspections, and asset records
    • Mobile field teams can use offline updates, photos, and QR scans
    • Adds vendor coordination, space hierarchy, bookings, and occupancy workflows

    Where it doesn't

    • Custom-quote pricing requires contacting sales
    • Annual subscriptions use named-user licensing
    • Implementation and some integration fees are separate

  • ToolSense — where it wins

    • Tracks asset histories and QR codes alongside maintenance activity
    • Supports time-, usage-, and condition-based schedules and work orders
    • Offline mobile access, inventory links, and 30 reported integrations

    Where it doesn't

    • Quote-based pricing depends on modules and configuration
    • No free plan is available
    • ISO 27001 is in progress and SOC 2 Type II is on the roadmap
  • Facilio8.5/10 · Pricing on request

    A broad facilities platform spanning maintenance, vendors, assets, and workspace operations.

    Visit FacilioFull verdict →
  • ToolSense8.1/10 · Pricing on request

    A connected maintenance platform for asset records, schedules, work orders, and field inspections.

    Visit ToolSenseFull verdict →

More comparisons

All maintenance management comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update