ToolSense review
A connected maintenance platform for asset records, schedules, work orders, and field inspections.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
ToolSense combines asset management and computerized maintenance management for facility teams, equipment operators, and manufacturers or dealers. Its MaintainHub module brings together QR-code asset records, maintenance histories, preventive schedules, work orders, alerts, inspections, and reporting. Field teams can access and update work through iOS and Android apps, including offline use. The broader platform also has modules for fleet and robot management, field service, customer portals, and IoT connectivity, making it relevant to organizations maintaining equipment across connected systems rather than teams looking only for a basic work-order list.
The core maintenance workflow covers both planned and corrective work. Schedules can be based on time, usage, or condition; work orders can be created, assigned, and tracked through completion; and recurring inspection checklists help standardize equipment checks. Spare-parts inventory is linked to assets and work orders. For organizations whose operations extend beyond maintenance, integrations include SAP, Microsoft Dynamics, Oracle, ServiceNow, OEM cloud integrations, REST API, and webhooks; 30 integrations are reported. These connections and the platform's additional modules suit larger or varied environments, though they may be more scope than a team seeking a narrowly focused maintenance tool needs.
Pricing is quote-based and tailored to selected modules, quantities, configuration, region, and commitment; there is no free plan. That means buyers will need to discuss their requirements with sales to understand the cost of a particular setup. The product is offered across small, mid-market, and enterprise company sizes, with cloud and mobile deployment. Security signals include GDPR, SSO/SAML, and two-factor authentication. The vendor says ISO 27001 certification is in progress and SOC 2 Type II is on its roadmap, rather than current certifications. ToolSense is a fit for teams that value connected asset, maintenance, and field workflows; buyers who need transparent self-serve pricing or current SOC 2 Type II certification should consider alternatives.
ToolSense pros and cons
- Where it wins
- Tracks asset histories and QR codes alongside maintenance activity
- Supports time-, usage-, and condition-based schedules and work orders
- Offline mobile access, inventory links, and 30 reported integrations
- Where it doesn't
- Quote-based pricing depends on modules and configuration
- No free plan is available
- ISO 27001 is in progress and SOC 2 Type II is on the roadmap
ToolSense fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update