Best Form Approvals Alternatives in 2026
The top Form Approvals alternatives are FormAssembly, Zoho Forms and Jotform: 15 form automation software our editors would look at instead of Form Approvals, in our ranking order.
Form Approvals: A Google Workspace-focused approval add-on with conditional routing and signatures. Where it falls short: free plan is limited to 20 form responses per month.
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Best forTeams needing full-featured automated forms
A full-featured form platform for automated workflows, approvals, payments, and signatures.
- Approval workflows
9.4/10★★★★★Visit FormAssembly -
Best forAffordable forms with broad business integrations
A flexible form builder with a useful free tier and broad business integrations.
9.3/10★★★★★Visit Zoho Forms -
Best forGeneral-purpose forms with payments and automation
A flexible form builder for payments, automation, uploads, and offline mobile collection.
9.0/10★★★★☆Visit Jotform -
Best forMobile field teams automating data collection
A broad field-data platform for teams that need offline forms, dispatch, routing, and reports.
- Approval workflows
8.8/10★★★★☆Visit Device Magic -
Best forBudget-conscious teams needing versatile forms
A versatile form builder with generous features across six monthly plans.
8.6/10★★★★☆Visit Formsite -
Best forMicrosoft-centric approval workflows
A Microsoft-focused form builder for conditional approvals, routing, and workflow records.
- E-signatures
- Audit logs
- Conditional routing
8.4/10★★★★☆Visit Formspace -
Best forRecurring operational workflows and approvals
A structured platform for recurring workflows, approvals, and operational automation.
8.2/10★★★★☆Visit Process Street -
Best forTeams needing integrations and workflow automation
A flexible no-code workflow platform for teams connecting forms, processes, and business systems.
8.1/10★★★★☆Visit Pipefy -
Best forEnterprise workflow automation with custom pricing
A web-based no-code platform for governed, multi-step enterprise workflows.
8.0/10★★★★☆Visit Kissflow -
Best forLow-cost visual workflow applications
A flexible visual platform for building forms, workflows, and enterprise applications.
7.9/10★★★★☆Visit Joget -
Best forOpen-source process and case automation
A broad open-source automation platform for complex processes, cases, decisions, and forms.
7.8/10★★★★☆Visit Flowable -
Best forGeospatial and offline field automation
A field-focused form platform with offline capture, geospatial data, and workflow automation.
7.7/10★★★★☆Visit Fulcrum -
Best forField operations needing approvals and scheduling
A practical choice for teams managing mobile forms, approvals, scheduling, and field data.
- Approval workflows
7.6/10★★★★☆Visit GoCanvas -
Best forForm-to-document workflows for larger teams
A strong fit for larger teams linking intake, documents, approvals, and signatures.
- Approval workflows
7.4/10★★★★☆Visit Formstack -
Best forEnterprise offline forms and document generation
A broad enterprise toolkit for offline forms, dispatching, approvals, and document generation.
- Approval workflows
7.3/10★★★★☆Visit TrueContext
Form Approvals Alternatives: Common Questions
What is the best alternative to Form Approvals?
FormAssembly: #1 in our Form Automation Software ranking, with an editor score of 9.4 out of 10. A full-featured form platform for automated workflows, approvals, payments, and signatures.
Is there a free alternative to Form Approvals?
Yes. Zoho Forms, Jotform, Formsite, Formspace and Pipefy have a free plan or a free tier (7 of the 15 alternatives on this page).
What is the cheapest paid alternative to Form Approvals?
Of the alternatives here that publish a price, Formspace starts lowest, at $20/mo.
Form Approvals vs Each Alternative
| # | Tool | Free plan | Paid from | Approval workflows | Conditional routing | Webhooks or API | Workflow runs | Score |
|---|---|---|---|---|---|---|---|---|
| 14 | Form Approvals | Yes | $96/yr | Yes | Yes | — | 100 /mo | 7.5 |
| 1 | FormAssembly | — | — | Yes | — | — | — | 9.4 |
| 2 | Zoho Forms | Yes | — | — | — | — | — | 9.3 |
| 3 | Jotform | Yes | $39/mo | — | — | — | — | 9.0 |
| 4 | Device Magic | — | — | Yes | — | — | — | 8.8 |
| 5 | Formsite | Yes | — | — | — | — | — | 8.6 |
| 6 | Formspace | Yes | $20/mo | Yes | Yes | Yes | 20 /mo | 8.4 |
| 7 | Process Street | No | — | — | — | — | — | 8.2 |
| 8 | Pipefy | Yes | — | — | — | — | — | 8.1 |
| 9 | Kissflow | No | — | — | — | — | — | 8.0 |
| 10 | Joget | Yes | — | — | — | — | — | 7.9 |
| 11 | Flowable | Yes | — | — | — | — | — | 7.8 |
| 12 | Fulcrum | No | $43/user/mo | — | — | — | — | 7.7 |
| 13 | GoCanvas | No | $29/user/mo | Yes | — | — | — | 7.6 |
| 15 | Formstack Workflows | No | $250/mo | Yes | — | — | — | 7.4 |
| 16 | TrueContext | No | $400/mo | Yes | — | — | — | 7.3 |
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update