Form Approvals
Form Approvals: A Google Workspace-focused approval add-on with conditional routing and signatures. Ranked #14 of 26 in Form Automation Software by our editors (7.5/10); pricing: Free plan · paid from $36/mo; best for google Workspace approval automation.
At a glance
- Editor score7.5 / 10
- PricingFree plan · paid from $36/mo
- Best forGoogle Workspace approval automation
- Free planYes
- Paid from$96/yr
- Approval workflowsYes
- Facts checked20 Sep 2026
Where it wins
- Sequential, parallel, conditional, and quorum approval workflows
- Digital signatures, notifications, tracking, and document generation
- Integrates with Google Forms, Sheets, Drive, and Gmail
Where it doesn't
- Free plan is limited to 20 form responses per month
- Google Workspace is central to the product's workflow
- Web access is the listed platform
Our verdict on Form Approvals
Form Approvals is a Google Forms add-on for organizations that need to route submissions through structured approval processes. It fits teams using Google Forms and Google Sheets for leave requests, purchase orders, expenses, invoices, travel, and access requests. Workflows can use sequential or parallel approvals, conditional routing, dynamic recipients, role-based assignments, quorum approvals, digital signatures, email notifications, one-click approvals, request tracking, and approval history. Optional AI features can generate forms and workflow configurations from natural-language descriptions.
Pricing supports both a free entry point and paid annual plans. The Free plan costs $0 per month and includes 20 form responses per month, 1 admin user, unlimited requestors, unlimited approvers, multi-level workflows, and routing conditions. The Individual plan is $96 per year with 100 form responses per month, enhanced support, and Google Sheets integration, while retaining 1 admin user, unlimited requestors, and unlimited approvers. The Team plan costs $600 per year and adds 1,000 form responses per month, unlimited admin users, a recipient tracking page, and automatic reminders. Paid plans are also presented as starting at $36 per 3 months.
Its main strength is fit within the Google ecosystem: Forms, Sheets, Drive, and Gmail support a workflow that can stay close to existing documents and email. PDF and document generation extends approvals into reusable outputs, while status filters and approval history provide visibility into requests. The trade-off is focus: the listed platform is web, and the product is designed around Google Forms rather than a broad range of form platforms. Organizations already centered on Google Workspace should consider it; teams needing a platform-neutral automation tool should look elsewhere.
Form Approvals pricing
All 3 Form Approvals plans and prices →
Form Approvals fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $96/yr |
| Approval workflows | Yes |
| Conditional routing | Yes |
| Webhooks or API | Not verified |
| Workflow runs | 100 /mo |
| E-signatures | Yes |
| Audit logs | Not verified |
| Self-hosted option | Not verified |
| Deployment | Cloud |
| Platforms | Web |
| Support | Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 4 integrations: Google Forms, Google Sheets, Google Drive, Gmail |
| Pricing | Free plan · paid from $36/mo (source) |
| Website | formapprovals.com |
| Facts checked | 20 Sep 2026 |
Form Approvals integrations
Form Approvals lists 4 integrations on its own site.
- Google Forms
- Google Sheets
- Google Drive
- Gmail
Alternatives to Form Approvals
- FormAssemblyA full-featured form platform for automated workflows, approvals, payments, and signatures.9.4
- Zoho FormsA flexible form builder with a useful free tier and broad business integrations.9.3
- JotformA flexible form builder for payments, automation, uploads, and offline mobile collection.9.0
See all Form Approvals alternatives →
Used Form Approvals? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used Form Approvals for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · verified accounts only · read by an editor before it appears
Featured on iTechGuides
Form Approvals is listed in our Form Automation Software directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/form-approvals/"><img src="https://www.itechguides.com/best/badge/form-approvals.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. How we rank.
Last updated · How we research and update