Form Approvals review
A Google Workspace-focused approval add-on with conditional routing and signatures.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Form Approvals is a Google Forms add-on for organizations that need to route submissions through structured approval processes. It fits teams using Google Forms and Google Sheets for leave requests, purchase orders, expenses, invoices, travel, and access requests. Workflows can use sequential or parallel approvals, conditional routing, dynamic recipients, role-based assignments, quorum approvals, digital signatures, email notifications, one-click approvals, request tracking, and approval history. Optional AI features can generate forms and workflow configurations from natural-language descriptions.
Pricing supports both a free entry point and paid annual plans. The Free plan costs $0 per month and includes 20 form responses per month, 1 admin user, unlimited requestors, unlimited approvers, multi-level workflows, and routing conditions. The Individual plan is $96 per year with 100 form responses per month, enhanced support, and Google Sheets integration, while retaining 1 admin user, unlimited requestors, and unlimited approvers. The Team plan costs $600 per year and adds 1,000 form responses per month, unlimited admin users, a recipient tracking page, and automatic reminders. Paid plans are also presented as starting at $36 per 3 months.
Its main strength is fit within the Google ecosystem: Forms, Sheets, Drive, and Gmail support a workflow that can stay close to existing documents and email. PDF and document generation extends approvals into reusable outputs, while status filters and approval history provide visibility into requests. The trade-off is focus: the listed platform is web, and the product is designed around Google Forms rather than a broad range of form platforms. Organizations already centered on Google Workspace should consider it; teams needing a platform-neutral automation tool should look elsewhere.
Form Approvals pros and cons
- Where it wins
- Sequential, parallel, conditional, and quorum approval workflows
- Digital signatures, notifications, tracking, and document generation
- Integrates with Google Forms, Sheets, Drive, and Gmail
- Where it doesn't
- Free plan is limited to 20 form responses per month
- Google Workspace is central to the product's workflow
- Web access is the listed platform
Form Approvals fact sheet, pricing and score →
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