Expensya
Expensya: A broad reimbursement platform with OCR, approvals, mileage and SEPA export at €4 annually. Ranked #7 of 36 in Expense Reimbursement Software by our editors (8.6/10); pricing: 30-day trial; best for european teams seeking low-cost full coverage.
At a glance
- Editor score8.6 / 10
- Pricing30-day trial
- Best forEuropean teams seeking low-cost full coverage
- Free planNo
- Paid from€4/user/mo
- Approval levelsCustom
- Founded2014
- Facts checked22 Sep 2026
Where it wins
- OCR, policy checks and multi-level approval workflows
- Mileage, per diem and SEPA reimbursement support
- Web, mobile, API and broad finance integrations
Where it doesn't
- No free plan is available
- Enterprise pricing requires contacting sales
- Listed plans have repeated names with different prices
Our verdict on Expensya
Expensya is cloud-based expense management software for small businesses and larger organizations. It supports employee expense submission through web, iOS and Android applications, while finance teams can manage policies, approvals, budgets, receipt archiving, reimbursements and reporting. Its coverage suits European teams that need more than receipt capture, including mileage, per diem claims and bank reimbursement exports through SEPA.
Pricing is paid and includes a 30-day trial. The published annual prices start at €4 per user per month, with Silver prices listed from €4 to €5 per user per month. Silver includes unlimited OCR+ receipt recognition, mileage expense management, multi-level validation workflows, and PDF and Excel export. Gold is listed from €7.20 to €8 per user per month and adds legal archiving in France, accounting, banking and payroll integrations, plus automatic policy validation. The listed prices apply to small businesses with up to 99 users; enterprise pricing is contact-sales.
Expensya’s main strength is breadth across the reimbursement process. It combines OCR receipt capture, custom approval workflows, policy controls, mileage calculation, per diem claims, legal receipt archiving, dashboards and reporting. Integrations include Cegid, Microsoft Dynamics, Oracle JD Edwards, Oracle PeopleSoft, Sage, SAP, Amex GBT Egencia, TravelPerk and Uber, with API access for additional connectivity. Budget management and virtual or physical payment cards extend its scope beyond reimbursements. Teams that want a low-cost, full-coverage expense system should consider Expensya. Organizations requiring a free plan or transparent enterprise pricing should look elsewhere.
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Expensya pricing
All 2 Expensya plans and prices →
Expensya fact sheet
| Free plan | No |
|---|---|
| Paid from | €4/user/mo |
| Approval levels | Custom |
| Receipt capture | Yes |
| Mileage reimbursement | Yes |
| Per diem support | Yes |
| Payout methods | Bank |
| Mobile platforms | Both |
| Free trial | 30 days · no card needed |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | ISO 27001 |
| Support | Live chat, Tickets, Docs · 24/7 |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 12 integrations: Cegid, Microsoft Dynamics, Oracle JD Edwards, Oracle PeopleSoft, Sage, SAP … See all → |
| Pricing | 30-day trial (source) |
| Website | expensya.com |
| Facts checked | 22 Sep 2026 |
Expensya integrations
Expensya lists 12 integrations on its own site.
- Cegid
- Microsoft Dynamics
- Oracle JD Edwards
- Oracle PeopleSoft
- Sage
- SAP
- Amex GBT Egencia
- TravelPerk
- Uber
- Divalto
- fulll
- 60dias
See all Expensya integrations →
Alternatives to Expensya
- Zoho ExpenseA feature-rich reimbursement platform with a free plan and custom approval workflows.9.4
- ExpensifyFlexible expense collection and reimbursement with free access and paid team controls.9.2
- Sage Expense ManagementBroad expense controls for mature teams, with paid plans and enterprise options.9.0
See all Expensya alternatives →
Expensya vs the competition
- Expensya vs Zoho Expense
- Expensya vs Expensify
- Expensya vs Sage Expense Management
- Expensya vs SAP Concur Expense
- Expensya vs Workday Expenses
- Expensya vs Emburse Enterprise
Compare Expensya with any tool side by side →
Also Ranked In
Expensya is ranked in 2 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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