Expensya review
A broad reimbursement platform with OCR, approvals, mileage and SEPA export at €4 annually.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Expensya is cloud-based expense management software for small businesses and larger organizations. It supports employee expense submission through web, iOS and Android applications, while finance teams can manage policies, approvals, budgets, receipt archiving, reimbursements and reporting. Its coverage suits European teams that need more than receipt capture, including mileage, per diem claims and bank reimbursement exports through SEPA.
Pricing is paid and includes a 30-day trial. The published annual prices start at €4 per user per month, with Silver prices listed from €4 to €5 per user per month. Silver includes unlimited OCR+ receipt recognition, mileage expense management, multi-level validation workflows, and PDF and Excel export. Gold is listed from €7.20 to €8 per user per month and adds legal archiving in France, accounting, banking and payroll integrations, plus automatic policy validation. The listed prices apply to small businesses with up to 99 users; enterprise pricing is contact-sales.
Expensya’s main strength is breadth across the reimbursement process. It combines OCR receipt capture, custom approval workflows, policy controls, mileage calculation, per diem claims, legal receipt archiving, dashboards and reporting. Integrations include Cegid, Microsoft Dynamics, Oracle JD Edwards, Oracle PeopleSoft, Sage, SAP, Amex GBT Egencia, TravelPerk and Uber, with API access for additional connectivity. Budget management and virtual or physical payment cards extend its scope beyond reimbursements. Teams that want a low-cost, full-coverage expense system should consider Expensya. Organizations requiring a free plan or transparent enterprise pricing should look elsewhere.
Expensya pros and cons
- Where it wins
- OCR, policy checks and multi-level approval workflows
- Mileage, per diem and SEPA reimbursement support
- Web, mobile, API and broad finance integrations
- Where it doesn't
- No free plan is available
- Enterprise pricing requires contacting sales
- Listed plans have repeated names with different prices
Expensya fact sheet, pricing and score →
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