The Best Email Backup Software in 2026
We researched email backup software through official websites, including pricing pages, plan tables, and product documentation. Products are ranked on independent mailbox protection, value for money, and verified features such as retention, backup frequency, provider coverage, and restore options.
Our top picks
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Top ranked
Synology Active Backup for SaaS#1 of 319.3/10A free self-hosted option for centralized Microsoft 365 and Google Workspace backup.
Free plan
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Runner-up
Keepit#2 of 319.2/10A governance-focused SaaS backup platform with broad connectors and granular recovery.
Pricing on request
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Top-ranked free plan
Veeam Backup for Microsoft 365#3 of 319.1/10A broad Microsoft 365 backup option for teams managing their own storage and infrastructure.
Free plan · 30-day trial
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
The full ranking 31 tools, best first
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Best forOrganizations wanting free self-hosted SaaS backup
A free self-hosted option for centralized Microsoft 365 and Google Workspace backup.
9.3/10★★★★★Visit Synology -
Best forMulti-SaaS enterprises needing governance controls
A governance-focused SaaS backup platform with broad connectors and granular recovery.
9.2/10★★★★★Visit Keepit -
Best forMicrosoft 365 users needing low-cost broad coverage
A broad Microsoft 365 backup option for teams managing their own storage and infrastructure.
Free plan · 30-day trial Our Veeam Backup for Microsoft 365 verdict → Visit VeeamFor vendors Sponsor this spot · #3 · $79/mo →9.1/10★★★★★Visit Veeam -
Best forMicrosoft 365 and Google Workspace administrators
A focused MSP backup platform with broad recovery controls for two major suites.
Pricing on request · 14-day trial Our Datto SaaS Protection verdict → Visit DattoFor vendors Sponsor this spot · #4 · $69/mo →9.0/10★★★★☆Visit Datto -
Best forEnterprises centralizing SaaS protection
A centralized SaaS backup service for enterprises managing Microsoft 365 and business apps.
8.9/10★★★★☆Visit Commvault -
Best forSaaS administrators needing frequent recovery points
A focused backup service for frequent recovery across Google Workspace, Microsoft 365, and cloud workloads.
8.8/10★★★★☆Visit Afi -
Best forBusinesses backing up several SaaS platforms
A multi-platform SaaS backup service with immutable recovery and flexible export options.
8.7/10★★★★☆Visit CloudAlly -
Best forOrganizations protecting many SaaS applications
SysCloud Backup centralizes daily SaaS backups, point-in-time recovery, and administrative controls.
8.6/10★★★★☆Visit SysCloud -
Best forMicrosoft 365 administrators needing security controls
A security-focused Microsoft 365 backup service with granular recovery and immutable storage.
8.5/10★★★★☆Visit Barracuda -
Best forLarge enterprises with varied cloud workloads
A broad backup service for enterprises protecting varied SaaS, database, and cloud workloads.
8.4/10★★★★☆Visit AvePoint -
Best forMicrosoft 365 teams needing comprehensive protection
A broad Microsoft 365 backup service with granular, point-in-time recovery.
- Point-in-time restore
- Granular restore
8.3/10★★★★☆Visit Hornetsecurity -
Best forTeams needing simple multi-SaaS recovery
A focused SaaS backup service with broad restore controls across three major platforms.
8.2/10★★★★☆Visit Spanning -
Best forMicrosoft 365 customers seeking native low pricing
Low-cost Microsoft 365 backup with granular recovery, but no Teams server-content protection.
- Point-in-time restore
- Granular restore
8.1/10★★★★☆Visit Microsoft 365 -
Best forSMBs wanting affordable SaaS backup
Affordable SaaS backup with recovery, ransomware protection, and broader security controls.
8.0/10★★★★☆Visit SpinOne -
Best forIndividuals and small teams backing up mixed email
A capable desktop backup tool for mixed email sources and flexible restore needs.
- Alternate restore
- Granular restore
7.9/10★★★★☆Visit Mail Backup X -
Best forOrganizations needing email archiving and legal hold
A broad email archive for organizations that need legal hold and flexible recovery.
7.8/10★★★★☆Visit MailVault -
Best forBudget-conscious IMAP backup users
A low-cost desktop choice for incremental IMAP backups and flexible local exports.
7.7/10★★★★☆Visit SysTools -
Best forBusinesses needing continuity during mail outages
A focused continuity service for keeping business email available during outages.
- Granular restore
7.6/10★★★★☆Visit MXSave -
Best forMicrosoft 365 users needing export flexibility
A format-rich Microsoft 365 backup tool for users who need local exports.
7.5/10★★★★☆Visit BitRecover -
Best forWindows-based Microsoft 365 email export
A Windows export utility with broad mailbox coverage and selective backup controls.
7.4/10★★★★☆Visit site -
Best forFree Gmail-only technical users
A free, local Gmail backup utility for command-line users.
- Alternate restore
7.3/10★★★★☆Visit GMvault -
Best forBudget desktop email exports
Affordable desktop email exports with useful filters, formats and incremental backups.
7.2/10★★★★☆Visit Mailbakup -
Best forCross-platform email migration and export
A broad, cross-platform utility for exporting and migrating email across major providers.
7.1/10★★★★☆Visit Aryson -
Best forUsers backing up many email providers
A broad local email backup tool for users working across many providers.
7.0/10★★★★☆Visit Advik -
Best forMicrosoft 365 administrators needing migration tools
A desktop Microsoft 365 backup and migration tool with broad export and restore options.
- Granular restore
6.9/10★★★☆☆Visit DRS Softech -
Best forMSPs needing broader endpoint protection
A broad endpoint backup platform, but not an email-first backup product.
6.8/10★★★☆☆Visit MSP360 -
Best forBusinesses combining email and infrastructure backup
A broad backup platform for teams that need Microsoft 365 and infrastructure protection together.
6.7/10★★★☆☆Visit N-able -
Best forSecurity-led enterprises needing cyber recovery
A security-led platform for immutable backup, ransomware detection, and cyber recovery.
6.6/10★★★☆☆Visit Rubrik -
Best forVirtual infrastructure teams with adjacent backup needs
A cloud-managed choice for broad virtual infrastructure backup and recovery.
6.5/10★★★☆☆Visit Druva -
Best forLarge environments needing general backup coverage
Broad enterprise backup coverage with strong recovery and cyber-resilience controls.
6.4/10★★★☆☆Visit NetBackup -
Best forWeb-hosting customers needing optional backups
A Windows hosting provider with email accounts and optional SiteBackup, not a dedicated email backup service.
6.3/10★★★☆☆Visit Winhost
No tools match those filters.
Compare at a glance
Head-to-head All 27 comparisons →
- Synology Active Backup for SaaS vs Keepit
- Synology Active Backup for SaaS vs Veeam Backup for Microsoft 365
- Synology Active Backup for SaaS vs Datto SaaS Protection
- Synology Active Backup for SaaS vs Commvault Cloud SaaS Backup
- Synology Active Backup for SaaS vs Afi SaaS Backup
- Synology Active Backup for SaaS vs CloudAlly SaaS Backup
- Synology Active Backup for SaaS vs SysCloud Backup
- Keepit vs Veeam Backup for Microsoft 365
- Keepit vs Datto SaaS Protection
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How we rank email backup software
Every tool on this page was researched by iTechGuides Editors from its official website — pricing pages, plan tables and product documentation. We rank on how well each one does this category's core job, what the free or entry plan includes, and where it falls short. Where we have enough verified facts, the score out of 10 is a rubric — job fit, value and how much we could verify — shown with its breakdown on every tool's page; a tool we have not verified enough to score yet shows its rank without a number. Scores are re-checked when a product changes its plans. Read the full editorial policy, or submit a tool we missed.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update