Regain Office 365 Email Backup Tool
Regain Office 365 Email Backup Tool: A Windows export utility with broad mailbox coverage and selective backup controls. Ranked #20 of 31 in Email Backup Software by our editors (7.4/10); pricing: Paid; best for windows-based Microsoft 365 email export.
At a glance
- Editor score7.4 / 10
- PricingPaid
- Best forWindows-based Microsoft 365 email export
- Free planNo
- Paid from$89/yr
- Retention periodUnlimited
- Facts checked21 Sep 2026
Where it wins
- Supports primary, archive, shared and public-folder mailboxes
- Exports to PST, MBOX, EML, EMLX, MSG, vCard and PDF
- Preserves folder hierarchy with selective backup and mailbox previews
Where it doesn't
- Windows-only desktop software
- Trial backup is limited to 30 items per folder
- Verified restore capabilities are limited
Our verdict on Regain Office 365 Email Backup Tool
Regain Office 365 Email Backup Tool is Windows desktop software for exporting and backing up Microsoft 365 mailboxes to local formats. It is suited to individuals, organizations, consultants and data recovery providers that need selective control over mailbox data rather than a hosted continuous-backup service. The software supports primary, archive, shared and public-folder mailboxes, along with Exchange Server on-premises and hosted Exchange sources. It can export to PST, MBOX, EML, EMLX, MSG, vCard and PDF formats.
Pricing is organized by activation scope. The Starter plan costs $49 per license for personal use, unlimited mailbox conversion and activation on 1 system. Home License costs $89 per license and allows activation on 5 systems for personal use. Corporate License costs $199 per license, supports organizations, allows activation on 20 systems and adds mailbox migration to supported email services. Technician License costs $449 per license, supports data recovery providers, AMC companies and consultants, allows activation on 50 systems and includes mailbox migration. The trial can process 30 items per folder before purchase.
Its strongest area is controlled export. Users can select folders and mailbox items, preview folders and items before export, and preserve folder hierarchy and email properties. Migration destinations include Gmail, Yahoo Mail, AOL Mail, Hotmail, Zoho Mail, Thunderbird, Google Workspace, supported email clients and IMAP servers. These capabilities make it a practical choice for Windows-based Microsoft 365 exports, migrations and archival workflows. Organizations needing a hosted service, cross-platform access or stronger verified restore coverage should consider an alternative.
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Regain Office 365 Email Backup Tool pricing
All 4 Regain Office 365 Email Backup Tool plans and prices →
Regain Office 365 Email Backup Tool fact sheet
| Free plan | No |
|---|---|
| Paid from | $89/yr |
| Retention period | Unlimited |
| Backup frequency | Not verified |
| Mailbox limit | Not verified |
| Granular restore | Not verified |
| Point-in-time restore | Not verified |
| Alternate restore | Not verified |
| Supported providers | Microsoft 365, Exchange Server |
| Money-back guarantee | 30 days |
| Deployment | Desktop |
| Platforms | Windows |
| Support | Email, Live chat, Phone · 24/7 |
| Built for | Solo, Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 9 integrations: Gmail, Yahoo Mail, AOL Mail, Hotmail, Zoho Mail, Thunderbird … |
| Pricing | Paid (source) |
| Website | regainsoftware.com |
| Facts checked | 21 Sep 2026 |
Regain Office 365 Email Backup Tool integrations
Regain Office 365 Email Backup Tool lists 9 integrations on its own site.
- Gmail
- Yahoo Mail
- AOL Mail
- Hotmail
- Zoho Mail
- Thunderbird
- Google Workspace
- IMAP servers
- Exchange Server
Alternatives to Regain Office 365 Email Backup Tool
- Synology Active Backup for SaaSA free self-hosted option for centralized Microsoft 365 and Google Workspace backup.9.3
- KeepitA governance-focused SaaS backup platform with broad connectors and granular recovery.9.2
- Veeam Backup for Microsoft 365A broad Microsoft 365 backup option for teams managing their own storage and infrastructure.9.1
See all Regain Office 365 Email Backup Tool alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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