Best Regain Office 365 Email Backup Tool Alternatives in 2026
The top Regain Office 365 Email Backup Tool alternatives are Synology Active Backup for SaaS, Keepit and Veeam Backup for Microsoft 365: 15 email backup software our editors would look at instead of Regain Office 365 Email Backup Tool, in our ranking order.
Regain Office 365 Email Backup Tool: A Windows export utility with broad mailbox coverage and selective backup controls. Where it falls short: windows-only desktop software.
Switching from Regain Office 365 Email Backup Tool? For most email backup software buyers the best Regain Office 365 Email Backup Tool alternative is Synology Active Backup for SaaS, built for organizations wanting free self-hosted SaaS backup. On a budget, Veeam Backup for Microsoft 365 starts at $2/user/mo. Mail Backup X offers the most mailbox limit (5 mailboxes).
Why People Look for a Regain Office 365 Email Backup Tool Alternative
- Windows-only desktop software
- Trial backup is limited to 30 items per folder
- Verified restore capabilities are limited
- No free plan — 2 of the alternatives below have it
Quick Picks by What You Need
- Best overallSynology Active Backup for SaaS9.3
Organizations wanting free self-hosted SaaS backup
Visit Synology Active Backup for SaaS - Lowest priceVeeam Backup for Microsoft 3659.1
Paid plans from $2/user/mo
Visit Veeam Backup for Microsoft 365 - Best free optionSynology Active Backup for SaaS9.3
Has a free plan (Regain Office 365 Email Backup Tool has none)
Visit Synology Active Backup for SaaS - Most mailbox limitMail Backup X7.9
5 mailboxes
Visit Mail Backup X
All 15 Regain Office 365 Email Backup Tool Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
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Best forOrganizations wanting free self-hosted SaaS backup
- Better than Regain Office 365 Email Backup Tool:
- Free plan
- Editor score 9.3 vs 7.4
A free self-hosted option for centralized Microsoft 365 and Google Workspace backup.
9.3/10★★★★★Visit Synology -
Best forMulti-SaaS enterprises needing governance controls
- Better than Regain Office 365 Email Backup Tool:
- Editor score 9.2 vs 7.4
A governance-focused SaaS backup platform with broad connectors and granular recovery.
9.2/10★★★★★Visit Keepit -
Best forMicrosoft 365 users needing low-cost broad coverage
- Better than Regain Office 365 Email Backup Tool:
- Free plan
- Editor score 9.1 vs 7.4
A broad Microsoft 365 backup option for teams managing their own storage and infrastructure.
9.1/10★★★★★Visit Veeam -
Best forMicrosoft 365 and Google Workspace administrators
- Better than Regain Office 365 Email Backup Tool:
- Editor score 9.0 vs 7.4
A focused MSP backup platform with broad recovery controls for two major suites.
9.0/10★★★★☆Visit Datto -
Best forEnterprises centralizing SaaS protection
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.9 vs 7.4
A centralized SaaS backup service for enterprises managing Microsoft 365 and business apps.
8.9/10★★★★☆Visit Commvault -
Best forSaaS administrators needing frequent recovery points
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.8 vs 7.4
A focused backup service for frequent recovery across Google Workspace, Microsoft 365, and cloud workloads.
8.8/10★★★★☆Visit Afi -
Best forBusinesses backing up several SaaS platforms
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.7 vs 7.4
A multi-platform SaaS backup service with immutable recovery and flexible export options.
8.7/10★★★★☆Visit CloudAlly -
Best forOrganizations protecting many SaaS applications
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.6 vs 7.4
SysCloud Backup centralizes daily SaaS backups, point-in-time recovery, and administrative controls.
8.6/10★★★★☆Visit SysCloud -
Best forMicrosoft 365 administrators needing security controls
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.5 vs 7.4
A security-focused Microsoft 365 backup service with granular recovery and immutable storage.
8.5/10★★★★☆Visit Barracuda -
Best forLarge enterprises with varied cloud workloads
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.4 vs 7.4
A broad backup service for enterprises protecting varied SaaS, database, and cloud workloads.
8.4/10★★★★☆Visit AvePoint -
Best forMicrosoft 365 teams needing comprehensive protection
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.3 vs 7.4
A broad Microsoft 365 backup service with granular, point-in-time recovery.
- Point-in-time restore
- Granular restore
8.3/10★★★★☆Visit Hornetsecurity -
Best forTeams needing simple multi-SaaS recovery
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.2 vs 7.4
A focused SaaS backup service with broad restore controls across three major platforms.
8.2/10★★★★☆Visit Spanning -
Best forMicrosoft 365 customers seeking native low pricing
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.1 vs 7.4
Low-cost Microsoft 365 backup with granular recovery, but no Teams server-content protection.
- Point-in-time restore
- Granular restore
8.1/10★★★★☆Visit Microsoft 365 -
Best forSMBs wanting affordable SaaS backup
- Better than Regain Office 365 Email Backup Tool:
- Editor score 8.0 vs 7.4
Affordable SaaS backup with recovery, ransomware protection, and broader security controls.
8.0/10★★★★☆Visit SpinOne -
Best forIndividuals and small teams backing up mixed email
- Better than Regain Office 365 Email Backup Tool:
- Editor score 7.9 vs 7.4
A capable desktop backup tool for mixed email sources and flexible restore needs.
- Alternate restore
- Granular restore
7.9/10★★★★☆Visit Mail Backup X
Regain Office 365 Email Backup Tool Alternatives: Common Questions
What is the best alternative to Regain Office 365 Email Backup Tool?
Synology Active Backup for SaaS: #1 in our Email Backup Software ranking, with an editor score of 9.3 out of 10. A free self-hosted option for centralized Microsoft 365 and Google Workspace backup.
Is there a free alternative to Regain Office 365 Email Backup Tool?
Yes. Synology Active Backup for SaaS and Veeam Backup for Microsoft 365 have a free plan or a free tier.
What is the cheapest paid alternative to Regain Office 365 Email Backup Tool?
Of the alternatives here that publish a price, Veeam Backup for Microsoft 365 starts lowest, at $2/user/mo.
Why do people look for Regain Office 365 Email Backup Tool alternatives?
Windows-only desktop software; Trial backup is limited to 30 items per folder; Verified restore capabilities are limited.
Which Regain Office 365 Email Backup Tool alternative has the most mailbox limit?
Mail Backup X, with 5 mailboxes.
How do I switch from Regain Office 365 Email Backup Tool?
Export your data from Regain Office 365 Email Backup Tool (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel Regain Office 365 Email Backup Tool.
How to Switch from Regain Office 365 Email Backup Tool
- Export your data from Regain Office 365 Email Backup Tool (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel Regain Office 365 Email Backup Tool.
Regain Office 365 Email Backup Tool vs Each Alternative
| # | Tool | Free plan | Paid from | Score |
|---|---|---|---|---|
| 20 | Regain Office 365 Email Backup Tool | No | $89/yr | 7.4 |
| 1 | Synology Active Backup for SaaS | Yes | Free | 9.3 |
| 2 | Keepit | No | 9.2 | |
| 3 | Veeam Backup for Microsoft 365 | Yes | $2/user/mo | 9.1 |
| 4 | Datto SaaS Protection | No | 9.0 | |
| 5 | Commvault Cloud SaaS Backup | No | 8.9 | |
| 6 | Afi SaaS Backup | No | 8.8 | |
| 7 | CloudAlly SaaS Backup | No | 8.7 | |
| 8 | SysCloud Backup | No | $18/user/yr | 8.6 |
| 9 | Barracuda Cloud-to-Cloud Backup | No | 8.5 | |
| 10 | AvePoint Cloud Backup | 8.4 | ||
| 11 | Hornetsecurity 365 Total Backup | No | 8.3 | |
| 12 | Spanning Backup | 8.2 | ||
| 13 | Microsoft 365 Backup | No | 8.1 | |
| 14 | SpinOne | No | $3/user/mo | 8.0 |
| 15 | Mail Backup X | No | 7.9 |
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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