Best WhenToWork Alternatives in 2026
The top WhenToWork alternatives are Deputy, Homebase and 7shifts: 15 employee scheduling software our editors would look at instead of WhenToWork, in our ranking order.
WhenToWork: A capable scheduling tool for small teams, but its pricing and limited integrations narrow the fit. Where it falls short: starts at $38 per month for up to 10 employees.
Switching from WhenToWork? For most employee scheduling software buyers the best WhenToWork alternative is Deputy, built for teams needing comprehensive scheduling and integrations. On a budget, When I Work starts at $2.50/user/mo. Homebase has a free plan, which WhenToWork does not. Humanity Schedule offers the most employee limit (250 employees).
Why People Look for a WhenToWork Alternative
- Starts at $38 per month for up to 10 employees
- No integrations are included
- The permanent free plan is not available
- No free plan — 5 of the alternatives below have it
- Employee limit: 10 employees — up to 250 employees with Humanity Schedule
Quick Picks by What You Need
- Best overallDeputy9.4
Teams needing comprehensive scheduling and integrations
Visit Deputy - Lowest priceWhen I Work8.9
Paid plans from $2.50/user/mo
Visit When I Work - Best free optionHomebase9.2
Has a free plan (WhenToWork has none)
Visit Homebase - Most employee limitHumanity Schedule9.1
250 employees
Visit Humanity Schedule
All 15 WhenToWork Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
-
Best forTeams needing comprehensive scheduling and integrations
- Better than WhenToWork:
- Editor score 9.4 vs 6.3
A comprehensive scheduler for shift-based teams that need automation, compliance, and integrations.
- Auto-scheduling
- Shift swaps
- Open-shift management
9.4/10★★★★★Visit Deputy -
Best forSmall businesses wanting a free plan
- Better than WhenToWork:
- Free plan
- Editor score 9.2 vs 6.3
A capable scheduling and workforce platform with a useful free plan for small businesses.
- Auto-scheduling
- Shift swaps
- Open-shift management
9.2/10★★★★★Visit Homebase -
Best forRestaurants with up to 30 employees
- Better than WhenToWork:
- Free plan
- Editor score 9.2 vs 6.3
A restaurant-focused scheduler with free entry and deeper labor tools on paid plans.
- Auto-scheduling
- Shift swaps
- Open-shift management
9.2/10★★★★★Visit 7shifts -
Best forLarge teams needing enterprise scheduling
- Better than WhenToWork:
- Employee limit: 250 employees vs 10 employees
- Editor score 9.1 vs 6.3
A flexible scheduling platform for large, hourly workforces with enterprise controls.
- Auto-scheduling
- Shift swaps
- Open-shift management
9.1/10★★★★★Visit site -
Best forLow-cost scheduling with unlimited users
- Better than WhenToWork:
- Editor score 8.9 vs 6.3
A low-cost scheduling platform with unlimited users and broad shift-management tools.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.9/10★★★★☆Visit When I Work -
Best forComplex, compliance-focused workforce scheduling
- Better than WhenToWork:
- Editor score 8.7 vs 6.3
A strong fit for complex scheduling, compliance, and labour-cost control.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.7/10★★★★☆Visit Humanforce -
Best forEnterprise workforce operations
- Better than WhenToWork:
- Editor score 8.6 vs 6.3
A broad workforce platform for enterprise teams managing complex hourly operations.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.6/10★★★★☆Visit Workforce.com -
Best forEnterprise teams optimizing labor with AI
- Better than WhenToWork:
- Editor score 8.5 vs 6.3
A broad AI scheduling and labor platform for complex hourly operations.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.5/10★★★★☆Visit Legion -
Best forHospitality teams needing forecasting
- Better than WhenToWork:
- Editor score 8.4 vs 6.3
A hospitality-focused scheduling suite with forecasting, compliance checks and multi-site visibility.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.4/10★★★★☆Visit Rotaready Evo -
Best forSmall businesses needing free operations tools
- Better than WhenToWork:
- Free plan
- Employee limit: 30 employees vs 10 employees
- Editor score 8.3 vs 6.3
A flexible scheduling and operations platform with free plans for smaller teams.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.3/10★★★★☆Visit Connecteam -
Best forGrowing teams wanting affordable scheduling
- Better than WhenToWork:
- Editor score 8.2 vs 6.3
Affordable scheduling with automation, mobile access, and workforce management features.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.2/10★★★★☆Visit Agendrix -
Best forLarge organizations needing advanced planning
- Better than WhenToWork:
- Editor score 8.1 vs 6.3
Advanced scheduling and workforce planning for complex frontline operations.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.1/10★★★★☆Visit Quinyx -
Best forTeams already using Zoho or calendars
- Better than WhenToWork:
- Free plan
- Editor score 8.0 vs 6.3
A practical scheduling option for teams already using Zoho or major calendars.
- Auto-scheduling
- Shift swaps
- Open-shift management
8.0/10★★★★☆Visit Zoho Shifts -
Best forSmall teams wanting free AI scheduling
- Better than WhenToWork:
- Free plan
- Editor score 7.9 vs 6.3
A flexible scheduling workspace with a free tier, mobile apps, and AI-assisted planning.
- Auto-scheduling
- Shift swaps
- Open-shift management
7.9/10★★★★☆Visit Shiftbase -
Best forEuropean location-based scheduling
- Better than WhenToWork:
- Editor score 7.8 vs 6.3
A broad scheduling and workforce platform with tiered per-location pricing.
- Auto-scheduling
- Shift swaps
- Open-shift management
7.8/10★★★★☆Visit tamigo
WhenToWork Alternatives: Common Questions
What is the best alternative to WhenToWork?
Deputy: #1 in our Employee Scheduling Software ranking, with an editor score of 9.4 out of 10. A comprehensive scheduler for shift-based teams that need automation, compliance, and integrations.
Is there a free alternative to WhenToWork?
Yes. Homebase, 7shifts, Connecteam, Zoho Shifts and Shiftbase have a free plan or a free tier.
What is the cheapest paid alternative to WhenToWork?
Of the alternatives here that publish a price, When I Work starts lowest, at $2.50/user/mo.
Why do people look for WhenToWork alternatives?
Starts at $38 per month for up to 10 employees; No integrations are included; The permanent free plan is not available.
Which WhenToWork alternative has the most employee limit?
Humanity Schedule, with 250 employees.
How do I switch from WhenToWork?
Export your data from WhenToWork (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel WhenToWork.
How to Switch from WhenToWork
- Export your data from WhenToWork (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel WhenToWork.
WhenToWork vs Each Alternative
| # | Tool | Free plan | Paid from | Auto-scheduling | Availability collection | Time-off management | Open-shift management | Score |
|---|---|---|---|---|---|---|---|---|
| 30 | WhenToWork | No | $273/yr | Yes | Yes | Yes | Yes | 6.3 |
| 1 | Deputy | No | $5/user/mo | Yes | Yes | Yes | Yes | 9.4 |
| 2 | Homebase | Yes | $30/mo | Yes | Yes | Yes | Yes | 9.2 |
| 3 | 7shifts | Yes | Yes | Yes | Yes | Yes | 9.2 | |
| 4 | Humanity Schedule | No | $2.75/user/mo | Yes | Yes | Yes | Yes | 9.1 |
| 5 | When I Work | No | $2.50/user/mo | Yes | Yes | Yes | Yes | 8.9 |
| 6 | Humanforce | No | Yes | Yes | Yes | Yes | 8.7 | |
| 7 | Workforce.com | No | CA$12.80/user/mo | Yes | Yes | Yes | Yes | 8.6 |
| 8 | Legion Workforce Management | Yes | Yes | Yes | Yes | 8.5 | ||
| 9 | Rotaready Evo | Yes | Yes | Yes | Yes | 8.4 | ||
| 10 | Connecteam | Yes | $348/yr | Yes | Yes | Yes | Yes | 8.3 |
| 11 | Agendrix | No | CA$2.93/user/mo | Yes | Yes | Yes | Yes | 8.2 |
| 12 | Quinyx Scheduling | Yes | Yes | Yes | Yes | 8.1 | ||
| 13 | Zoho Shifts | Yes | Yes | Yes | Yes | Yes | 8.0 | |
| 14 | Shiftbase | Yes | €30/mo | Yes | Yes | Yes | Yes | 7.9 |
| 15 | tamigo | No | €15/site/mo | Yes | Yes | Yes | Yes | 7.8 |
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Last updated · How we research and update