QG Case
QG Case: A configurable case platform with core nonprofit workflows and API access. Ranked #8 of 31 in Nonprofit Case Management Software by our editors (8.6/10); pricing: 30-day trial; best for agencies needing affordable structured case tracking.
At a glance
- Editor score8.6 / 10
- Pricing30-day trial
- Best forAgencies needing affordable structured case tracking
- Free planNo
- Paid from$75/user/mo
- Outcome trackingYes
- Founded2004 · Dallas, Texas, United States
- Facts checked20 Sep 2026
Where it wins
- Tracks intake, care plans, referrals, outcomes, and case closure
- Configurable workflows, fields, and program measures
- API integrations, dashboards, analytics exports, and audit logging
Where it doesn't
- Case Essentials includes a monthly platform fee
- Mobile access is browser-based
- No free plan is available
Our verdict on QG Case
QG Case is case management software for nonprofits, community-based organizations, violence intervention programs, and complex care teams. It brings intake and eligibility, client profiles, caseload management, care plans, notes, interventions, tasks, reminders, referrals, documentation, case closure, outcomes, dashboards, and reporting into one system. Case Essentials is positioned as a ready-to-go workflow for smaller nonprofit teams, while QGCase Pro is designed for highly customizable workflows, advanced integrations, and advanced reporting requirements. Its fit is strongest for agencies that need structured program tracking rather than a narrow tool for one case-management task.
Pricing is organized around Case Essentials and scales by user volume. The plan has a $175 monthly platform fee, plus $95 per user per month for 1–5 users, $85 for 6–10 users, $75 for 11–20 users, and $65 for 21+ users, all billed monthly. The published plans show caseloads, care plans, tasks and follow-ups, case closure and outcomes, and reporting across these user tiers. A 30-day free trial is available, but there is no free plan. This structure can suit organizations whose teams need a defined workflow and whose per-user cost falls at larger volumes; smaller teams should account for the separate platform fee.
Platform coverage is primarily web and API, with browser-based mobile access. API integrations and analytics exports support connection with other systems, while Epic and Cerner are listed integrations. Role-based access and audit logging provide administrative controls for organizations managing sensitive case records. QG Case should appeal to agencies that value configurable workflows, referrals, outcomes tracking, and operational reporting in a structured environment. Organizations seeking a dedicated native mobile experience or a free entry tier should consider whether its browser-based access and paid model match their operating needs.
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QG Case pricing
All 6 QG Case plans and prices →
QG Case fact sheet
| Free plan | No |
|---|---|
| Paid from | $75/user/mo |
| Custom intake forms | Yes |
| Service plan tracking | Yes |
| Referral tracking | Yes |
| Outcome tracking | Yes |
| Client portal | Not verified |
| Mobile access | Browser |
| Free trial | 30 days · no card needed |
| Deployment | Cloud |
| Platforms | Web |
| Compliance & security | HIPAA |
| Support | |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 3 integrations: API integrations, Epic, Cerner |
| Pricing | 30-day trial (source) |
| Website | qgcase.com |
| Facts checked | 20 Sep 2026 |
QG Case integrations
QG Case lists 3 integrations on its own site.
- API integrations
- Epic
- Cerner
Alternatives to QG Case
- CaseWorthyA configurable nonprofit case platform for complex programs, with broad workflow and reporting coverage.9.4
- CollaborateA mature browser-based system for referrals, service delivery, outcomes, and funder reporting.9.3
- FAMCareA configurable platform for managing full human-services care workflows.9.2
See all QG Case alternatives →
QG Case vs the competition
- QG Case vs CaseWorthy
- QG Case vs Collaborate
- QG Case vs FAMCare
- QG Case vs In-Form
- QG Case vs Primero
- QG Case vs CaseFlow
Compare QG Case with any tool side by side →
Also Ranked In
QG Case is ranked in 2 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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