QG Case review
A configurable case platform with core nonprofit workflows and API access.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
QG Case is case management software for nonprofits, community-based organizations, violence intervention programs, and complex care teams. It brings intake and eligibility, client profiles, caseload management, care plans, notes, interventions, tasks, reminders, referrals, documentation, case closure, outcomes, dashboards, and reporting into one system. Case Essentials is positioned as a ready-to-go workflow for smaller nonprofit teams, while QGCase Pro is designed for highly customizable workflows, advanced integrations, and advanced reporting requirements. Its fit is strongest for agencies that need structured program tracking rather than a narrow tool for one case-management task.
Pricing is organized around Case Essentials and scales by user volume. The plan has a $175 monthly platform fee, plus $95 per user per month for 1–5 users, $85 for 6–10 users, $75 for 11–20 users, and $65 for 21+ users, all billed monthly. The published plans show caseloads, care plans, tasks and follow-ups, case closure and outcomes, and reporting across these user tiers. A 30-day free trial is available, but there is no free plan. This structure can suit organizations whose teams need a defined workflow and whose per-user cost falls at larger volumes; smaller teams should account for the separate platform fee.
Platform coverage is primarily web and API, with browser-based mobile access. API integrations and analytics exports support connection with other systems, while Epic and Cerner are listed integrations. Role-based access and audit logging provide administrative controls for organizations managing sensitive case records. QG Case should appeal to agencies that value configurable workflows, referrals, outcomes tracking, and operational reporting in a structured environment. Organizations seeking a dedicated native mobile experience or a free entry tier should consider whether its browser-based access and paid model match their operating needs.
QG Case pros and cons
- Where it wins
- Tracks intake, care plans, referrals, outcomes, and case closure
- Configurable workflows, fields, and program measures
- API integrations, dashboards, analytics exports, and audit logging
- Where it doesn't
- Case Essentials includes a monthly platform fee
- Mobile access is browser-based
- No free plan is available
QG Case fact sheet, pricing and score →
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