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Head-to-head · Nonprofit Case Management Software

CaseFlow vs QG Case

  • Updated Oct 2026
  • Both researched from official sources
  • 7 checks side by side
Higher score CaseFlow #6 in Nonprofit Case Management Software 8.8/10 Paid ✓ 5 of 5 features Visit CaseFlow
QG Case #8 in Nonprofit Case Management Software 8.6/10 30-day trial Free trial✓ 4 of 5 features Visit QG Case

CaseFlow leads on 0 checks, QG Case on 1, and 6 are even. Who comes out ahead on the 7 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreCaseFlow · 8.8/10
  • Lowest starting priceQG Case · $75/user/mo
  • Free trialonly QG Case
  • Most featuresCaseFlow · 5 of 5

CaseFlow scores higher on our rubric for nonprofit case management software: 8.8 against 8.6 out of 10; our editors rank them #6 and #8.

QG Case is cheaper to start at $75/user/mo against $150/user/mo. On mobile access, CaseFlow gives you Both where QG Case offers Browser.

CaseFlow is the better fit for field-service teams needing offline casework. QG Case is the better fit for agencies needing affordable structured case tracking.

  • CaseFlow fits best

    Field-service teams needing offline casework

  • QG Case fits best

    Agencies needing affordable structured case tracking

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.

Side by side

Feature CaseFlow 8.8/10 Visit ↗ QG Case 8.6/10 Visit ↗
At a glance
Editor score 8.8 8.6
Ranking #6 in Nonprofit Case Management Software #8 in Nonprofit Case Management Software
Best for Field-service teams needing offline casework Agencies needing affordable structured case tracking
Pricing model Paid Paid
Starting price $150/mo $75/user/mo (best)
Free plan — —
Free trial — 30 days
Deployment Cloud, Mobile Cloud
Platforms Web, Windows, macOS, iOS, Android Web
Support Email, Phone Email
Compliance HIPAA HIPAA
Integrations 4 integrations 3 integrations
Built for Solo, Small business, Mid-market, Enterprise Small business, Mid-market, Enterprise
Features CaseFlow 5/5 · QG Case 4/5
Custom intake forms ✓ ✓
Service plan tracking ✓ ✓
Referral tracking ✓ ✓
Outcome tracking ✓ ✓
Client portal ✓ (best) Not checked yet
Specs
Mobile access Both Browser
Our review
Pros
  • Offline intake, photo documentation, and synchronization for field work
  • Configurable intake, service plans, referrals, and case tracking
  • Reports, document templates, access controls, and third-party integrations
  • Tracks intake, care plans, referrals, outcomes, and case closure
  • Configurable workflows, fields, and program measures
  • API integrations, dashboards, analytics exports, and audit logging
Cons
  • Base Package includes only 2 users
  • Only 1 custom workflow is included in the Base Package
  • Requires a $1,995 one-time setup charge
  • Case Essentials includes a monthly platform fee
  • Mobile access is browser-based
  • No free plan is available
Our verdict

CaseFlow is cloud-based case management software for nonprofits, NGOs, health agencies, government organizations, and other human-service providers. It brings intake, client and referral capture, service plans, intervention tracking, case…

Read the review →

QG Case is case management software for nonprofits, community-based organizations, violence intervention programs, and complex care teams. It brings intake and eligibility, client profiles, caseload management, care plans, notes,…

Read the review →
  1. CaseFlowNonprofit Case Management Software 8.8Paid
  2. QG CaseNonprofit Case Management Software 8.630-day trial

Strengths and trade-offs

  • CaseFlow — where it wins

    • Offline intake, photo documentation, and synchronization for field work
    • Configurable intake, service plans, referrals, and case tracking
    • Reports, document templates, access controls, and third-party integrations

    Where it doesn't

    • Base Package includes only 2 users
    • Only 1 custom workflow is included in the Base Package
    • Requires a $1,995 one-time setup charge

  • QG Case — where it wins

    • Tracks intake, care plans, referrals, outcomes, and case closure
    • Configurable workflows, fields, and program measures
    • API integrations, dashboards, analytics exports, and audit logging

    Where it doesn't

    • Case Essentials includes a monthly platform fee
    • Mobile access is browser-based
    • No free plan is available

More comparisons

All nonprofit case management software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update