Best MailVault Alternatives in 2026
The top MailVault alternatives are Proofpoint Enterprise Archive, Barracuda Message Archiver and Mimecast Cloud Archive: 15 email archiving software our editors would look at instead of MailVault, in our ranking order.
MailVault: A flexible archive for organizations needing broad compatibility and multiple restoration paths. Where it falls short: pricing uses contact-sales user-license slabs.
Switching from MailVault? For most email archiving software buyers the best MailVault alternative is Proofpoint Enterprise Archive, built for regulated enterprises archiving many channels. DArcMail has a free plan, which MailVault does not.
Why People Look for a MailVault Alternative
- Pricing uses contact-sales user-license slabs
- No permanent free plan is offered
- The demo is limited to three users and 1,000 emails
- No free plan — 1 of the alternatives below has it
Quick Picks by What You Need
- Best overallProofpoint Enterprise Archive9.4
Regulated enterprises archiving many channels
Visit Proofpoint Enterprise Archive - Best free optionDArcMail7.9
Has a free plan (MailVault has none)
Visit DArcMail
All 15 MailVault Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
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Best forRegulated enterprises archiving many channels
- Better than MailVault:
- Editor score 9.4 vs 7.8
A cross-channel archive for regulated organizations with demanding legal and compliance workflows.
- Journal capture
9.4/10★★★★★Visit Proofpoint -
Best forHybrid enterprises with complex infrastructure
- Better than MailVault:
- Editor score 9.3 vs 7.8
A flexible archive for enterprises managing complex email retention and discovery requirements.
- Journal capture
9.3/10★★★★★Visit Barracuda -
Best forCloud-first teams needing resilient archiving
- Better than MailVault:
- Editor score 9.2 vs 7.8
A cloud archive for policy-based retention, rapid search, legal discovery, and collaboration capture.
- Journal capture
9.2/10★★★★★Visit Mimecast -
Best forTeams needing flexible compliance capture flows
- Better than MailVault:
- Editor score 9.1 vs 7.8
Flexible capture and compliance controls for cloud and on-premises email environments.
- Journal capture
9.1/10★★★★★Visit Zoho eProtect -
Best forIBM-centric on-premises environments
- Better than MailVault:
- Editor score 9.0 vs 7.8
A focused on-premises archive for IBM, Exchange, and compliance-driven email governance.
- Journal capture
9.0/10★★★★☆Visit IBM -
Best forOrganizations needing unified email and mobile archives
- Better than MailVault:
- Editor score 9.0 vs 7.8
A broad communications archive for compliance, investigations, and email-system migration.
9.0/10★★★★☆Visit OpenText -
Best forEnterprises needing AI-assisted archive review
- Better than MailVault:
- Editor score 8.9 vs 7.8
A cloud archive for regulated teams that need AI-assisted review, eDiscovery, and export controls.
- Journal capture
8.9/10★★★★☆Visit Jatheon Cloud -
Best forLarge firms needing communications compliance
- Better than MailVault:
- Editor score 8.9 vs 7.8
Enterprise-grade capture, preservation, search, and eDiscovery for regulated organizations.
- Journal capture
8.9/10★★★★☆Visit Global Relay -
Best forRegulated teams needing surveillance workflows
- Better than MailVault:
- Editor score 8.8 vs 7.8
A compliance-focused archive for regulated teams managing email retention, surveillance, and eDiscovery.
- Journal capture
8.8/10★★★★☆Visit Smarsh -
Best forBudget-conscious teams needing unlimited archiving
- Better than MailVault:
- Editor score 8.8 vs 7.8
Affordable email archiving with unlimited storage, retention, legal hold, and eDiscovery.
- Journal capture
8.8/10★★★★☆Visit Intermedia -
Best forWindows organizations seeking a low-cost archive
- Better than MailVault:
- Editor score 8.7 vs 7.8
A Windows-based archive with compliance controls and a $259 one-time Starter Kit.
- Journal capture
8.7/10★★★★☆Visit MailStore -
Best forTeams wanting simple cloud journaling
- Better than MailVault:
- Editor score 8.6 vs 7.8
A focused cloud archiver for searchable, tamper-resistant email records.
- Journal capture
8.6/10★★★★☆Visit NinjaOne -
Best forTeams prioritizing storage capacity and recovery
- Better than MailVault:
- Editor score 8.5 vs 7.8
A cloud archive for teams that need long retention, search, recovery, and export.
8.5/10★★★★☆Visit Hornetsecurity -
Best forCompliance teams needing broad capture and exports
- Better than MailVault:
- Editor score 8.4 vs 7.8
A compliance-focused archive with journal capture, legal holds, eDiscovery, and broad exports.
- Journal capture
8.4/10★★★★☆Visit ArcTitan -
Best forResearchers preserving and searching MBOX collections
- Better than MailVault:
- Free plan
- Editor score 7.9 vs 7.8
A local tool for preserving and searching MBOX collections, not live email archiving.
7.9/10★★★★☆Visit DArcMail
MailVault Alternatives: Common Questions
What is the best alternative to MailVault?
Proofpoint Enterprise Archive: #1 in our Email Archiving Software ranking, with an editor score of 9.4 out of 10. A cross-channel archive for regulated organizations with demanding legal and compliance workflows.
Is there a free alternative to MailVault?
Yes. DArcMail has a free plan or a free tier.
Why do people look for MailVault alternatives?
Pricing uses contact-sales user-license slabs; No permanent free plan is offered; The demo is limited to three users and 1,000 emails.
How do I switch from MailVault?
Export your data from MailVault (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel MailVault.
How to Switch from MailVault
- Export your data from MailVault (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel MailVault.
MailVault vs Each Alternative
| # | Tool | Paid from | Legal hold | eDiscovery tools | Journal capture | Deployment | Score |
|---|---|---|---|---|---|---|---|
| 22 | MailVault | Yes | Yes | Yes | Hybrid | 7.8 | |
| 1 | Proofpoint Enterprise Archive | Yes | Yes | Yes | Cloud | 9.4 | |
| 2 | Barracuda Message Archiver | Yes | Yes | Yes | Hybrid | 9.3 | |
| 3 | Mimecast Cloud Archive | Yes | Yes | Yes | Cloud | 9.2 | |
| 4 | Zoho eProtect | Yes | Yes | Yes | Cloud | 9.1 | |
| 5 | IBM Content Collector for Email | Yes | Yes | Yes | On-premises | 9.0 | |
| 6 | OpenText Retain Unified Archiving | Yes | Yes | 9.0 | |||
| 7 | Jatheon Cloud | Yes | Yes | Yes | Cloud | 8.9 | |
| 8 | Global Relay Archive | Yes | Yes | Yes | Cloud | 8.9 | |
| 9 | Smarsh Email Archiving | Yes | Yes | Yes | 8.8 | ||
| 10 | Intermedia Archiving | Yes | Yes | Yes | Cloud | 8.8 | |
| 11 | MailStore Server | $259 one-time | Yes | Yes | Yes | On-premises | 8.7 |
| 12 | NinjaOne | Yes | Yes | Yes | Cloud | 8.6 | |
| 13 | Hornetsecurity Email Archiving | Yes | Cloud | 8.5 | |||
| 14 | ArcTitan | Yes | Yes | Yes | Cloud | 8.4 | |
| 15 | DArcMail | Free | On-premises | 7.9 |
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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