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Head-to-head · Workflow Tracking

Kanban Tool vs Pipefy

  • Updated Oct 2026
  • Both researched from official sources
  • 1 check side by side
Higher score Kanban Tool #3 in Workflow Tracking 8.8/10 Free plan · 14-day trial Free planFree trial✓ 0 of 6 features Visit Kanban Tool
Pipefy #4 in Workflow Tracking 8.7/10 Free plan Free plan✓ 0 of 6 features Visit Pipefy

Kanban Tool leads on 0 checks, Pipefy on 0, and 1 is even. Who comes out ahead on the 1 yes/no, price and count check where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreKanban Tool · 8.8/10
  • Free planboth
  • Free trialonly Kanban Tool

Kanban Tool scores higher on our rubric for workflow tracking: 8.8 against 8.7 out of 10; our editors rank them #3 and #4.

Kanban Tool is the better fit for kanban teams needing analytics and time tracking. Pipefy is the better fit for teams automating cross-functional processes.

  • Kanban Tool fits best

    Kanban teams needing analytics and time tracking

  • Pipefy fits best

    Teams automating cross-functional processes

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Side by side

Feature Kanban Tool 8.8/10 Visit ↗ Pipefy 8.7/10 Visit ↗
At a glance
Editor score 8.8 8.7
Ranking #3 in Workflow Tracking #4 in Workflow Tracking
Best for Kanban teams needing analytics and time tracking Teams automating cross-functional processes
Pricing model Free plan + paid Free plan + paid
Starting price $6/user/mo —
Free plan ✓ ✓
Free trial 14 days —
Deployment Cloud, Self-hosted, Mobile Cloud, Mobile
Platforms Web, iOS, Android Web
Support Email, Phone, Docs Email, Live chat, Tickets, Community, Docs
Compliance GDPR, SSO/SAML, 2FA ISO 27001, GDPR, SSO/SAML, 2FA
Integrations 3,000+ integrations 600+ integrations
Built for Small business, Mid-market, Enterprise Small business, Mid-market, Enterprise
Features Kanban Tool 0/6 · Pipefy 0/6
Visual workflow builder Not checked yet Not checked yet
Workflow automation Not checked yet Not checked yet
Approvals Not checked yet Not checked yet
Recurring workflows Not checked yet Not checked yet
Workflow reporting Not checked yet Not checked yet
Guest access Not checked yet Not checked yet
Our review
Pros
  • WIP limits, swimlanes, and task dependencies support structured workflows
  • Tracks time and reports on cumulative flow, lead time, and cycle time
  • Offers cloud, mobile apps, and an on-premise edition
  • Build processes with forms, phases, cards, and conditional logic
  • Connect workflows through 600+ integration connectors, APIs, and webhooks
  • Track work with dashboards, metrics, and activity logs
Cons
  • Free plan is limited to two boards and two users, with no file attachments
  • Time tracking, reporting, and process automation are on the $11 Enterprise plan
  • No Scrum support or sprint planning
  • Starter is limited to 5 processes and 10 users
  • Business and Enterprise pricing requires contacting sales
  • Advanced access and security features are reserved for Enterprise
Our verdict

Kanban Tool is a visual project management platform for teams that organize work on customizable Kanban boards. It suits teams that want to manage work-in-progress and measure how tasks move through a process, rather than plan work around…

Read the review →

Pipefy is a cloud-based, no-code platform for designing, automating, integrating, and measuring business processes. It suits teams coordinating work across functions such as finance, procurement, HR, IT, legal, and customer operations.…

Read the review →
  1. Kanban ToolWorkflow Tracking 8.8Free plan · 14-day trial
  2. PipefyWorkflow Tracking 8.7Free plan

Strengths and trade-offs

  • Kanban Tool — where it wins

    • WIP limits, swimlanes, and task dependencies support structured workflows
    • Tracks time and reports on cumulative flow, lead time, and cycle time
    • Offers cloud, mobile apps, and an on-premise edition

    Where it doesn't

    • Free plan is limited to two boards and two users, with no file attachments
    • Time tracking, reporting, and process automation are on the $11 Enterprise plan
    • No Scrum support or sprint planning

  • Pipefy — where it wins

    • Build processes with forms, phases, cards, and conditional logic
    • Connect workflows through 600+ integration connectors, APIs, and webhooks
    • Track work with dashboards, metrics, and activity logs

    Where it doesn't

    • Starter is limited to 5 processes and 10 users
    • Business and Enterprise pricing requires contacting sales
    • Advanced access and security features are reserved for Enterprise
  • Kanban Tool8.8/10 · Free plan · 14-day trial

    A Kanban-focused tracker that pairs workflow controls with time and flow analytics.

    Visit Kanban ToolFull verdict →
  • Pipefy8.7/10 · Free plan

    A flexible process builder with conditional automation, dashboards, and a free Starter plan.

    Visit PipefyFull verdict →

More comparisons

All workflow tracking comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update