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Head-to-head · Room Systems

25Live vs Dash

  • Updated Sep 2026
  • Both researched from official sources
  • 3 checks side by side
Higher score 25Live #2 in Room Systems 8.2/10 Pricing on request ✓ 0 of 2 features Visit CollegeNET
Dash #6 in Room Systems 7.1/10 Free plan · paid from $3.99/mo · 30-day trial Free plan✓ 2 of 2 features Visit Dash

25Live leads on 0 checks, Dash on 3, and 0 are even. Who comes out ahead on the 3 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest score25Live · 8.2/10
  • Free planonly Dash
  • Most featuresDash · 2 of 2

25Live scores higher on our rubric for room systems: 8.2 against 7.1 out of 10; our editors rank them #2 and #6.

Dash offers free plan; 25Live doesn't. Dash offers room panel support; 25Live doesn't publish it. Dash offers check-in; 25Live doesn't publish it.

25Live is the better fit for universities managing complex event and room schedules. Dash is the better fit for budget-conscious teams wanting room displays and check-in.

  • 25Live fits best

    Universities managing complex event and room schedules

  • Dash fits best

    Budget-conscious teams wanting room displays and check-in

Advertiser disclosure: iTechGuides is reader-supported. We may earn a commission when you click some links. How we rank.

Side by side

Feature 25Live 8.2/10 Visit ↗ Dash 7.1/10 Visit ↗
At a glance
Editor score 8.2 7.1
Ranking #2 in Room Systems #6 in Room Systems
Best for Universities managing complex event and room schedules Budget-conscious teams wanting room displays and check-in
Pricing model Paid Free plan + paid
Starting price Not published Not published
Free plan — ✓ (best)
Free trial — —
Deployment Cloud Cloud, Mobile, Browser extension
Platforms Web Web, iOS, Android
Support Email, Community, Docs Email
Compliance SOC 2, PCI DSS SSO/SAML, 2FA
Integrations 10 integrations 6 integrations
Built for Mid-market, Enterprise Small business, Mid-market, Enterprise
Features 25Live 0/2 · Dash 2/2
Room panel support Not published ✓ (best)
Check-in Not published ✓ (best)
Specs
Booking methods web, mobile, Microsoft Outlook, Google Calendar Display/panel, Outlook, Google Calendar
Calendar integrations Microsoft Outlook, Google Calendar, Apple Calendar, Yahoo Calendar, Microsoft 365/Outlook.com Microsoft 365, Google Workspace, Exchange, CalDAV, supported device calendars
Managed room limit Not published Not published
Admin platforms web Web, iOS, Android
Our review
Pros
  • Coordinates courses, events, room requests and resource assignments
  • Configurable approval workflows and real-time conflict detection
  • Calendar publishing, payments and SIS synchronization support
  • Free plan includes read-only displays and Microsoft 365 and Google integrations
  • Business supports booking, check-in, auto-release, and meeting changes
  • Enterprise adds centralized management and room-usage analytics
Cons
  • Pricing requires contacting sales
  • Designed for higher education rather than general-purpose room booking
  • Available as a web platform; mobile access is for event requests and management
  • Dash Free is read-only; booking requires a paid plan
  • Business pricing is per device, which can add up across many displays
  • Email is the listed support channel
Our verdict

Campus scheduling involves more than finding an open room. 25Live brings course and event scheduling, space requests, approvals, resource assignments, and reporting into one system for registrars, schedulers, facilities teams, academic…

Read the review →

Dash puts room schedules and booking on existing tablets, phones, screens, or purpose-built room panels. It suits teams that want room status visible at the door and a way to book or manage meetings from a display, Outlook, or Google…

Read the review →
  1. 25LiveRoom Systems 8.2Pricing on request
  2. DashRoom Systems 7.1Free plan · paid from $3.99/mo · 30-day trial

Strengths and trade-offs

  • 25Live — where it wins

    • Coordinates courses, events, room requests and resource assignments
    • Configurable approval workflows and real-time conflict detection
    • Calendar publishing, payments and SIS synchronization support

    Where it doesn't

    • Pricing requires contacting sales
    • Designed for higher education rather than general-purpose room booking
    • Available as a web platform; mobile access is for event requests and management

  • Dash — where it wins

    • Free plan includes read-only displays and Microsoft 365 and Google integrations
    • Business supports booking, check-in, auto-release, and meeting changes
    • Enterprise adds centralized management and room-usage analytics

    Where it doesn't

    • Dash Free is read-only; booking requires a paid plan
    • Business pricing is per device, which can add up across many displays
    • Email is the listed support channel
  • 25Live8.2/10 · Pricing on request

    Centralizes campus scheduling, space requests, approvals and event operations.

    Visit CollegeNETFull verdict →
  • Dash7.1/10 · Free plan · paid from $3.99/mo · 30-day trial

    A display-focused room system with a free read-only plan and paid booking tools.

    Visit DashFull verdict →

More comparisons

All room systems comparisons → · Full ranking →

Guides on room systems

Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026

Last updated · How we research and update