Best Collabware CLM Alternatives in 2026
The top Collabware CLM alternatives are OpenText Content Manager, Microsoft Purview Records Management and Alfresco Governance Services: 15 records management software our editors would look at instead of Collabware CLM, in our ranking order.
Collabware CLM: A SharePoint-based records manager with retention, legal holds, workflows, and audit controls. Where it falls short: requires existing microsoft SharePoint infrastructure.
Switching from Collabware CLM? For most records management software buyers the best Collabware CLM alternative is OpenText Content Manager, built for microsoft-centric enterprise records teams. On a budget, Microsoft Defender for Business starts at $3/user/mo.
Why People Look for a Collabware CLM Alternative
- Requires existing Microsoft SharePoint infrastructure
- Annual pricing starts at $192 per user
- Minimum purchase of 100 users
Quick Picks by What You Need
- Best overallOpenText Content Manager9.1
Microsoft-centric enterprise records teams
Visit OpenText Content Manager - Lowest priceMicrosoft Defender for Business7.8
Paid plans from $3/user/mo
Visit Microsoft Defender for Business
All 15 Collabware CLM Alternatives, Ranked
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
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Best forMicrosoft-centric enterprise records teams
- Better than Collabware CLM:
- Editor score 9.1 vs 7.7
A broad records platform for Microsoft-centric enterprises with complex governance needs.
- Legal holds
- Disposition workflow
- Retention rules
9.1/10★★★★★Visit OpenText -
Best forMicrosoft users seeking low-cost records controls
- Better than Collabware CLM:
- Editor score 9.0 vs 7.7
A Microsoft 365 records control layer with detailed retention and disposition workflows.
- Disposition workflow
- Retention rules
- Audit trail
9.0/10★★★★☆Visit site -
Best forSelf-hosted compliance-focused organizations
- Better than Collabware CLM:
- Editor score 8.9 vs 7.7
A self-hosted records-management component with strong compliance controls and enterprise integrations.
- Legal holds
- Disposition workflow
- Retention rules
8.9/10★★★★☆Visit Alfresco -
Best forLarge enterprises needing established records controls
- Better than Collabware CLM:
- Editor score 8.8 vs 7.7
Enterprise records controls spanning capture, retention, disposition, and auditing.
- Legal holds
- Disposition workflow
- Retention rules
8.8/10★★★★☆Visit IBM -
Best forEnterprises needing federated records management
- Better than Collabware CLM:
- Editor score 8.7 vs 7.7
A policy-driven records platform for organizations managing content across repositories.
- Retention rules
8.7/10★★★★☆Visit OpenText -
Best forCloud-first enterprises with many systems
- Better than Collabware CLM:
- Editor score 8.6 vs 7.7
A broad cloud governance platform for organizations managing records across many systems.
- Legal holds
- Disposition workflow
- Retention rules
8.6/10★★★★☆Visit RecordPoint -
Best forOrganizations managing physical and digital records
- Better than Collabware CLM:
- Editor score 8.5 vs 7.7
A broad governance platform for organizations managing physical and digital records.
- Legal holds
- Disposition workflow
- Retention rules
8.5/10★★★★☆Visit Zasio -
Best forGovernment agencies needing comprehensive ERM
- Better than Collabware CLM:
- Editor score 8.4 vs 7.7
A mature ERM platform for agencies managing complex federal records lifecycles.
- Legal holds
- Disposition workflow
- Retention rules
8.4/10★★★★☆Visit Feith -
Best forEnterprises needing governance and eDiscovery
- Better than Collabware CLM:
- Editor score 8.3 vs 7.7
A governance platform for retention, legal holds, classification, and eDiscovery across enterprise data.
- Legal holds
- Disposition workflow
- Retention rules
8.3/10★★★★☆Visit site -
Best forOrganizations wanting AI-assisted records governance
- Better than Collabware CLM:
- Editor score 8.2 vs 7.7
AI-assisted records governance across physical, electronic, email, and structured records.
- Legal holds
- Disposition workflow
- Retention rules
8.2/10★★★★☆Visit Newgen -
Best forEnterprises needing broad data classification
- Better than Collabware CLM:
- Editor score 8.1 vs 7.7
A broad enterprise platform for governing records, retention, search, and disposition.
- Legal holds
- Retention rules
- Audit trail
8.1/10★★★★☆Visit site -
Best forMicrosoft-heavy organizations wanting AI classification
- Better than Collabware CLM:
- Editor score 8.0 vs 7.7
A Microsoft-focused records platform with AI classification and broad repository coverage.
- Disposition workflow
- Retention rules
- Audit trail
8.0/10★★★★☆Visit AvePoint -
Best forSmall businesses needing endpoint security
- Better than Collabware CLM:
- Editor score 7.8 vs 7.7
A focused endpoint security subscription, not a records management system.
7.8/10★★★★☆Visit Defender -
Best forHybrid enterprises with varied repositories
- Better than Collabware CLM:
- Editor score 7.8 vs 7.7
A hybrid records management system for organizations governing varied repositories.
- Legal holds
- Disposition workflow
- Retention rules
7.8/10★★★★☆Visit Gimmal -
Best forTeams focused on retention-policy management
A focused platform for organizing, governing, and auditing retention policies across repositories.
- Retention rules
- Audit trail
7.4/10★★★★☆Visit Ever Team
Collabware CLM Alternatives: Common Questions
What is the best alternative to Collabware CLM?
OpenText Content Manager: #1 in our Records Management Software ranking, with an editor score of 9.1 out of 10. A broad records platform for Microsoft-centric enterprises with complex governance needs.
What is the cheapest paid alternative to Collabware CLM?
Of the alternatives here that publish a price, Microsoft Defender for Business starts lowest, at $3/user/mo.
Why do people look for Collabware CLM alternatives?
Requires existing Microsoft SharePoint infrastructure; Annual pricing starts at $192 per user; Minimum purchase of 100 users.
How do I switch from Collabware CLM?
Export your data from Collabware CLM (most tools have an export in their settings). Sign up for the alternative; start on its free plan or trial if it has one. Import your export and set up the integrations your team relies on. Run both side by side for a short while, then cancel Collabware CLM.
How to Switch from Collabware CLM
- Export your data from Collabware CLM (most tools have an export in their settings).
- Sign up for the alternative; start on its free plan or trial if it has one.
- Import your export and set up the integrations your team relies on.
- Run both side by side for a short while, then cancel Collabware CLM.
Collabware CLM vs Each Alternative
| # | Tool | Paid from | Retention rules | Legal holds | Disposition workflow | Audit trail | Score |
|---|---|---|---|---|---|---|---|
| 15 | Collabware CLM | $192/user/yr | Yes | Yes | Yes | Yes | 7.7 |
| 1 | OpenText Content Manager | Yes | Yes | Yes | Yes | 9.1 | |
| 2 | Microsoft Purview Records Management | $12/user/mo | Yes | Yes | Yes | 9.0 | |
| 3 | Alfresco Governance Services | Yes | Yes | Yes | Yes | 8.9 | |
| 4 | IBM Enterprise Records | Yes | Yes | Yes | Yes | 8.8 | |
| 5 | OpenText Documentum Records Manager | Yes | 8.7 | ||||
| 6 | RecordPoint | Yes | Yes | Yes | Yes | 8.6 | |
| 7 | Zasio Versatile | Yes | Yes | Yes | Yes | 8.5 | |
| 8 | Feith Agency ERM | Yes | Yes | Yes | Yes | 8.4 | |
| 9 | Rational Governance | Yes | Yes | Yes | Yes | 8.3 | |
| 10 | Newgen Records Management | Yes | Yes | Yes | Yes | 8.2 | |
| 11 | ZL Records Manager | Yes | Yes | Yes | 8.1 | ||
| 12 | AvePoint Opus | Yes | Yes | Yes | 8.0 | ||
| 13 | Microsoft Defender for Business | $3/user/mo | 7.8 | ||||
| 14 | Gimmal Records | Yes | Yes | Yes | Yes | 7.8 | |
| 15 | everteam.rrs | Yes | Yes | 7.4 |
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
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