Collabware CLM
Collabware CLM: A SharePoint-based records manager with retention, legal holds, workflows, and audit controls. Ranked #15 of 22 in Records Management Software by our editors (7.7/10); pricing: Paid; best for self-hosted teams wanting transparent pricing.
At a glance
- Editor score7.7 / 10
- PricingPaid
- Best forSelf-hosted teams wanting transparent pricing
- Free planNo
- Paid from$192/user/yr
- Retention rulesYes
- Founded2010 · Vancouver, British Columbia, Canada
- Facts checked20 Sep 2026
Where it wins
- Configurable retention, classification, and disposition workflows
- Manages electronic, physical, and email records
- Legal holds, audit tracking, exports, and security controls
Where it doesn't
- Requires existing Microsoft SharePoint infrastructure
- Annual pricing starts at $192 per user
- Minimum purchase of 100 users
Our verdict on Collabware CLM
Collabware CLM manages records and content lifecycles within Microsoft SharePoint. It is designed for organizations that need structured control over electronic, physical, and email records, including classification, retention, review, disposition, legal holds, and audit tracking. Case management, metadata-based search, reporting, export, and permissions controls extend its scope beyond basic document storage. The self-hosted deployment model makes it a fit for teams that want records management within an existing SharePoint environment rather than a standalone cloud service.
The published plan is priced at $192 per user per year, billed annually, with a minimum purchase of 100 users. Unlimited support is included, and volume discounts are available. Collabware CLM supports SharePoint 2013, 2016, and 2019, with integration options through REST, PowerShell, and .NET. That combination suits organizations with SharePoint administration and development resources, while the infrastructure requirement may make it less suitable for smaller teams seeking an independently hosted service.
Its strongest area is lifecycle governance. Configurable rules can classify records and apply retention policies, while lifecycle workflows support review and disposition. Disposition certificates provide a formal record of completed actions, and legal holds block modification and disposition when required. Audit tracking, Excel reporting, content and metadata export, and advanced permissions add oversight for regulated or process-heavy environments. Teams that need these controls alongside SharePoint should consider Collabware CLM; organizations without SharePoint, with fewer than 100 users, or looking for a free plan should choose an alternative.
Questions about Collabware CLM
Does Collabware CLM have a free plan? No free plan is listed; paid plans start at $192/user/yr (Collabware CLM).
What does Collabware CLM integrate with? 4 integrations: Microsoft SharePoint, REST, PowerShell and .NET.
Who is Collabware CLM built for? Mid-market companies and enterprises (our editorial estimate).
Your product? Our editors can test Collabware CLM in depth and publish a review, labelled as paid · from $149/mo →
Collabware CLM pricing
All 1 Collabware CLM plans and prices →
Collabware CLM fact sheet
| Free plan | No |
|---|---|
| Paid from | $192/user/yr |
| Retention rules | Yes |
| Legal holds | Yes |
| Disposition workflow | Yes |
| Audit trail | Yes |
| Classification method | Rule_based |
| Deployment model | Self_hosted |
| Deployment | Self-hosted |
| Support | |
| Built for | Mid-market, Enterprise (editorial estimate) |
| Integrations | 4 integrations: Microsoft SharePoint, REST, PowerShell, .NET |
| Pricing | Paid (source) |
| Website | collabware.com |
| Facts checked | 20 Sep 2026 |
Collabware CLM integrations
Collabware CLM lists 4 integrations on its own site.
- Microsoft SharePoint
- REST
- PowerShell
- .NET
Alternatives to Collabware CLM
- OpenText Content ManagerA broad records platform for Microsoft-centric enterprises with complex governance needs.9.1
- Microsoft Purview Records ManagementA Microsoft 365 records control layer with detailed retention and disposition workflows.9.0
- Alfresco Governance ServicesA self-hosted records-management component with strong compliance controls and enterprise integrations.8.9
See all Collabware CLM alternatives →
Used Collabware CLM? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used Collabware CLM for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · verified accounts only · read by an editor before it appears
Featured on iTechGuides
Collabware CLM is listed in our Records Management Software directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/collabware-clm/"><img src="https://www.itechguides.com/best/badge/collabware-clm.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update