Collabware CLM review
A SharePoint-based records manager with retention, legal holds, workflows, and audit controls.
Reviewed by iTechGuides Editors · Editorial team · Updated Nov 2026
Collabware CLM manages records and content lifecycles within Microsoft SharePoint. It is designed for organizations that need structured control over electronic, physical, and email records, including classification, retention, review, disposition, legal holds, and audit tracking. Case management, metadata-based search, reporting, export, and permissions controls extend its scope beyond basic document storage. The self-hosted deployment model makes it a fit for teams that want records management within an existing SharePoint environment rather than a standalone cloud service.
The published plan is priced at $192 per user per year, billed annually, with a minimum purchase of 100 users. Unlimited support is included, and volume discounts are available. Collabware CLM supports SharePoint 2013, 2016, and 2019, with integration options through REST, PowerShell, and .NET. That combination suits organizations with SharePoint administration and development resources, while the infrastructure requirement may make it less suitable for smaller teams seeking an independently hosted service.
Its strongest area is lifecycle governance. Configurable rules can classify records and apply retention policies, while lifecycle workflows support review and disposition. Disposition certificates provide a formal record of completed actions, and legal holds block modification and disposition when required. Audit tracking, Excel reporting, content and metadata export, and advanced permissions add oversight for regulated or process-heavy environments. Teams that need these controls alongside SharePoint should consider Collabware CLM; organizations without SharePoint, with fewer than 100 users, or looking for a free plan should choose an alternative.
Questions about Collabware CLM
Does Collabware CLM have a free plan? No free plan is listed; paid plans start at $192/user/yr (Collabware CLM).
What does Collabware CLM integrate with? 4 integrations: Microsoft SharePoint, REST, PowerShell and .NET.
Who is Collabware CLM built for? Mid-market companies and enterprises (our editorial estimate).
Collabware CLM pros and cons
- Where it wins
- Configurable retention, classification, and disposition workflows
- Manages electronic, physical, and email records
- Legal holds, audit tracking, exports, and security controls
- Where it doesn't
- Requires existing Microsoft SharePoint infrastructure
- Annual pricing starts at $192 per user
- Minimum purchase of 100 users
Collabware CLM fact sheet, pricing and score →
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