Special offer. See more information about Outbyte and uninstall instructions. Please review EULA and Privacy policy.
iTechGuides is reader-supported. When you buy through links on our site, we may earn an affiliate commission. As an Amazon Associate I earn from qualifying purchases. Learn more
Are you going on holiday and wondering how to create an out-of-office auto-reply? Here are the steps for Outlook, Outlook.com, and Gmail.
Option 1: Set Up an Out-of-office Auto-Reply in the Outlook App
The steps in this demo was done in Outlook for Office 365. It may be slightly different for other versions of Outlook.
Here are the steps to set out of office auto reply in Microsoft outlook client:
- Open Outlook and click File.
- Then click Automatic Replies.
- When the Automatic Replies settings opens, click Send automatic replies.
- To send your automatic reply for a specific period, check Only send during this time range. Then specify a Start time and End time.
- Beneath Automatically reply once for each sender with the following messages, there are 2 tabs:
- Inside My Organization: The message you enter here will be sent to senders within your organization.
- Outside My Organization: Senders from outside your company email domain will receive this message.
- Enter the message you want to to send in the boxes provided. When you finish, click OK.
Option 2: Set Up an Out-of-office Auto-Reply in Outlook.com
If you use Outlook.com (replacement for Hotmail.com), use the steps below to set out of office automatic replies:
Special offer. See more information about Outbyte and uninstall instructions. Please review EULA and Privacy policy.
- Login to your Outlook.com email. Then on the top right corner of the page, click Settings.
- Then click View all Outlook settings.
- Finally, scroll down and click Automatic replies.
- Flip the Automatic replies on switch so it turns blue.
- To send your auto reply within a specific date range, check Send replies only during a time period box. Then enter the date/time range. Finally, type your auto reply message.
- When you finish setting your out of office auto reply, click Save.
Option 1: Set Up an Out-of-office Auto Reply in Gmail
Here are the steps to set out of office in Gmail.
- Login to Gmail and click the gear on the top right of the page.
- Then click Settings.
- Scroll down to the end of General tab. Then select Out of office AutoReply on.
- Finally, click the date picker beside First day and select the date you want your out of office automatic reply to begin sending. To set an end date, check the Last day checkbox. Then click on the date picker beside Last day and select the last day for your auto replies.
- To complete the setup, enter the subject for your message. Then type the message you want to send, scroll down and click Save Changes.
Conclusion
The methods discussed in this guide covered how to set out-of-office automatic replies for the 3 most popular email clients. I hope you found it helpful!
Popular on Amazon
Logitech MK270 Full Size Wireless Keyboard and Mouse Combo - Black | Full size keyboard with spill-resistant design, compact ambidextrous mouse, connect via single included USB-A Nano Receiver
- Reliable Plug and Play: The USB receiver provides a reliable wireless connection up to 33 ft (1), so you can forget about drop-outs and delays and you can take it wherever you use your computer
- Type in Comfort: The design of this keyboard creates a comfortable typing experience thanks to the low-profile, quiet keys and standard layout with full-size F-keys, number pad, and arrow keys
- Durable and Resilient: This full-size wireless keyboard features a spill-resistant design (2), durable keys and sturdy tilt legs with adjustable height
- Long Battery Life: MK270 combo features a 36-month keyboard and 12-month mouse battery life (3), along with on/off switches allowing you to go months without the hassle of changing batteries
- Easy to Use: This wireless keyboard and mouse combo features 8 multimedia hotkeys for instant access to the Internet, email, play/pause, and volume so you can easily check out your favorite sites
Please let me know your thoughts about this guide by responding to the “Was this page helpful?” question below.
For more productivity and other tech, guides visit our How To page.
Quick Recap
SaleBestseller No. 2
SaleBestseller No. 3
SaleBestseller No. 4
Also popular on Amazon
GEODMAER 65% Gaming Keyboard, Wired Backlit Mini Keyboard, Ultra-Compact Anti-Ghosting No-Conflict 68 Keys Membrane Gaming Wired Keyboard for PC Laptop Windows Gamer
- 【65% Compact Design】GEODMAER Wired gaming keyboard compact mini design, save space on the desktop, novel black & silver gray keycap color matching, separate arrow keys, No numpad, both gaming and office, easy to carry size can be easily put into the backpack
- 【Wired Connection】Gaming Keybaord connects via a detachable Type-C cable to provide a stable, constant connection and ultra-low input latency, and the keyboard's 26 keys no-conflict, with FN+Win lockable win keys to prevent accidental touches
- 【Strong Working Life】Wired gaming keyboard has more than 10,000,000+ keystrokes lifespan, each key over UV to prevent fading, has 11 media buttons, 65% small size but fully functional, free up desktop space and increase efficiency
- 【LED Backlit Keyboard】GEODMAER Wired Gaming Keyboard using the new two-color injection molding key caps, characters transparent luminous, in the dark can also clearly see each key, through the light key can be OF/OFF Backlit, FN + light key can switch backlit mode, always bright / breathing mode, FN + ↑ / ↓ adjust the brightness increase / decrease, FN + ← / → adjust the breathing frequency slow / fast
- 【Ergonomics & Mechanical Feel Keyboard】The ergonomically designed keycap height maintains the comfort for long time use, protects the wrist, and the mechanical feeling brought by the imitation mechanical technology when using it, an excellent mechanical feeling that can be enjoyed without the high price, and also a quiet membrane gaming keyboard
Also popular on Amazon
Sale
Logitech G413 SE Full-Size Mechanical Gaming Keyboard, Black Aluminum | Backlit keyboard with tactile mechanical switches, anti-ghosting, and compatible with Windows and macOS
- Take your gaming skills to the next level: The G413 SE is a full size mechanical keyboard with gaming-first features and the durability and performance necessary to compete
- Tenkeyless option: Compact, TKL layout PC gaming keyboards are also available (G413 TKL SE)
- 6-Key rollover anti-ghosting performance: Experience reliable key input with this anti-ghosting keyboard versus non-gaming full-size mechanical keyboards
- Premium color, material and finish: Elevate your gaming setup with this light up keyboard featuring a sleek, black-brushed aluminum top case and white LED lighting
- PBT keycaps: Heat- and wear-resistant, this computer gaming keyboard features the most durable material used in keycap design
Also popular on Amazon
Sale
TECKNET Wired Gaming Keyboard, RGB Backlit Keyboard with Metal Panel Design | 15-Zone RGB Illumination, Whisper Quiet Design, IP32 Water Resistance, 25 Anti-ghosting Keys, Ergonomic Design
- 【Ergonomic Design, Enhanced Typing Experience】Improve your typing experience with our computer keyboard featuring an ergonomic 7-degree input angle and a scientifically designed stepped key layout. The integrated wrist rests maintain a natural hand position, reducing hand fatigue. Constructed with durable ABS plastic keycaps and a robust metal base, this keyboard offers superior tactile feedback and long-lasting durability.
- 【15-Zone Rainbow Backlit Keyboard】Customize your PC gaming keyboard with 7 illumination modes and 4 brightness levels. Even in low light, easily identify keys for enhanced typing accuracy and efficiency. Choose from 15 RGB color modes to set the perfect ambiance for your typing adventure. After 30 minutes of inactivity, the keyboard will turn off the backlight and enter sleep mode. Press any key or "Fn+PgDn" to wake up the buttons and backlight.
- 【Whisper Quiet Design】Experience near-silent operation with our whisper-quiet gaming switch, ideal for office environments and gaming setups. The classic volcano switch structure ensures durability and an impressive lifespan of 50 million keystrokes.
- 【IP32 Spill Resistance】Our quiet gaming keyboard is IP32 spill-resistant, featuring 4 drainage holes in the wrist rest to prevent accidents and keep your game uninterrupted. Cleaning is made easy with the removable key cover.
- 【25 Anti-Ghost Keys & 12 Multimedia Keys】Enjoy swift and precise responses during games with the RGB gaming keyboard's anti-ghost keys, allowing 25 keys to function simultaneously. Control play, pause, and skip functions directly with the 12 multimedia keys for a seamless gaming experience. (Please note: Multimedia keys are not compatible with Mac)
Also popular on Amazon
Sale
Amazon Basics Wired QWERTY Keyboard, Works with Windows, Plug and Play, Easy to Use with Media Control, Full-Sized, Black
- KEYBOARD: The keyboard works for Windows with hot keys that enable easy access to Media, My Computer, Mute, Volume up/down, and Calculator
- EASY SETUP: Experience simple installation with the USB wired connection
- VERSATILE COMPATIBILITY: This keyboard is designed to work with multiple Windows versions, including Vista, 7, 8, 10 offering broad compatibility across devices.
- SLEEK DESIGN: The elegant black color of the wired keyboard complements your tech and decor, adding a stylish and cohesive look to any setup without sacrificing function.
- FULL-SIZED CONVENIENCE: The standard QWERTY layout of this keyboard set offers a familiar typing experience, ideal for both professional tasks and personal use.
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply. Prices as of November 6, 2026 8:55 pm GMT.
