Expensify vs DATABASICS

Expensify9.2Visit DATABASICS5.9Visit

Higher score Expensify #2 in Expense Reimbursement Software 9.2/10 Free plan · paid from $5/mo · 30-day trial Free plan✓ 3 of 3 features Visit Expensify

vs

DATABASICS #16 in Expense Reimbursement Software 5.9/10 From $400/mo ✓ 3 of 3 features Visit DATABASICS

• Expensify fits best

  Flexible reimbursement for growing businesses

• DATABASICS fits best

  Large organizations needing high integration breadth

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Side by side

Feature	Expensify 9.2/10 Visit ↗	DATABASICS 5.9/10 Visit ↗
At a glance
Editor score	9.2	5.9
Ranking	#2 in Expense Reimbursement Software	#16 in Expense Reimbursement Software
Best for	Flexible reimbursement for growing businesses	Large organizations needing high integration breadth
Pricing model	Free plan + paid	Paid
Starting price	Not published	Not published
Free plan	✓ (best)	—
Free trial	—	—
Deployment	Cloud, Desktop, Mobile	Cloud, Mobile
Platforms	Web, Windows, macOS, iOS, Android	Web, iOS, Android
Support	Live chat, Email, Docs	Email, Tickets, Phone
Compliance	SOC 2, GDPR, PCI DSS, SSO/SAML, 2FA	SOC 2, GDPR, HIPAA, PCI DSS, SSO/SAML
Integrations	50+ integrations	500+ integrations
Built for	Solo, Small business, Mid-market, Enterprise	Small business, Mid-market, Enterprise
Features Expensify 3/3 · DATABASICS 3/3
Receipt capture	✓	✓
Mileage reimbursement	✓	✓
Per diem support	✓	✓
Specs
Approval levels	Custom	Custom
Payout methods	Both	Both
Mobile platforms	Both	Both
Our review
Pros	Free Submit workspace for individual employees Receipt capture, mileage tracking, and AI-assisted categorization Web, desktop, mobile, API, and broad accounting integrations	OCR, mileage, per diem, approvals, cards, and reimbursements in one platform 500 integrations across ERP, payroll, HR, card, and reporting systems Supports custom workflows, policies, API access, and multi-currency expenses
Cons	Free Submit excludes approvals, payments, Per Diem, and accounting integrations Control costs $36 per active member monthly on monthly billing Pricing can vary by billing currency and qualifying card usage	Essentials starts at $400 per month for 25+ users Core and Enterprise pricing is custom No free plan for evaluating the product
Our verdict	Expensify is an expense management and reimbursement platform for individuals, employees, finance teams, and businesses. It captures receipts, extracts expense data, tracks mileage and distance, creates expense reports, and supports… Read the review →	DATABASICS is a cloud-based time and expense management platform for organizations handling employee expenses, reimbursements, receipts, mileage, per diem, approvals, cards, and project allocations. It is designed for regional businesses,… Read the review →

Strengths and trade-offs

• Expensify — where it wins

  • Free Submit workspace for individual employees
  • Receipt capture, mileage tracking, and AI-assisted categorization
  • Web, desktop, mobile, API, and broad accounting integrations

  Where it doesn't

  • Free Submit excludes approvals, payments, Per Diem, and accounting integrations
  • Control costs $36 per active member monthly on monthly billing
  • Pricing can vary by billing currency and qualifying card usage

• DATABASICS — where it wins

  • OCR, mileage, per diem, approvals, cards, and reimbursements in one platform
  • 500 integrations across ERP, payroll, HR, card, and reporting systems
  • Supports custom workflows, policies, API access, and multi-currency expenses

  Where it doesn't

  • Essentials starts at $400 per month for 25+ users
  • Core and Enterprise pricing is custom
  • No free plan for evaluating the product

• Expensify9.2/10 · Free plan · paid from $5/mo · 30-day trial

  Flexible expense collection and reimbursement with free access and paid team controls.

  Visit ExpensifyFull verdict →
• DATABASICS5.9/10 · From $400/mo

  A broad expense platform for organizations that need integrations, controls, and global payments.

  Visit DATABASICSFull verdict →