DATABASICS
Cloud expense and time management for complex organizations
At a glance
- Editor score8.0 / 10
- PricingFrom $400/mo
- Best forLarge organizations needing high integration breadth
- Free planNo
- Approval levelsCustom
- Facts checked22 Sep 2026
Where it wins
- OCR, mileage, per diem, approvals, cards, and reimbursements in one platform
- 500 integrations across ERP, payroll, HR, card, and reporting systems
- Supports custom workflows, policies, API access, and multi-currency expenses
Where it doesn't
- Essentials starts at $400 per month for 25+ users
- Core and Enterprise pricing is custom
- No free plan for evaluating the product
Our verdict on DATABASICS
DATABASICS is a cloud-based time and expense management platform for organizations handling employee expenses, reimbursements, receipts, mileage, per diem, approvals, cards, and project allocations. It is designed for regional businesses, nonprofits, government contractors, professional services firms, healthcare organizations, and global enterprises with complex compliance or integration requirements. Web, iOS, and Android support extend access across office and mobile workflows.
Pricing is structured across three plans. Essentials starts at $400 per month for 25+ users and includes mobile expense tracking, OCR receipts, mileage tracking with Google Maps, policy enforcement, approval workflows, per diem validations, and ERP and payroll integrations. Core adds travel authorizations, cash advances, vendor payments, multiple card feeds, P-Card allocation, advanced approvals, global ACH payments, and multi-currency expense management; its pricing is custom. Enterprise adds auto-created expense reports, personal and company vehicle mileage, custom policies and workflows, multi-system ERP, AP, GL, and payroll integrations, and API access, also with custom pricing. The published plans show a clear progression from core reimbursement controls to broader finance operations.
Integration breadth is a major part of DATABASICS' fit. The platform supports 500 integrations and connects with systems including NetSuite, Sage Intacct, Microsoft Dynamics 365, ADP, Paylocity, Workday, QuickBooks Online, ServiceNow, Power BI, Okta, WEX, and Mastercard. Its feature set also covers AI-assisted expense approval and reporting, corporate card reconciliation, cost allocation, and employee reimbursements. Support channels include email, tickets, and phone, while the compliance coverage includes SOC 2, GDPR, HIPAA, PCI DSS, and SSO with SAML. Organizations seeking broad system connectivity and configurable controls should consider DATABASICS; smaller teams wanting a free or lower-entry-cost expense tool should look elsewhere.
DATABASICS pricing
All 3 DATABASICS plans and prices →
DATABASICS fact sheet
| Free plan | No |
|---|---|
| Paid from | Not verified |
| Approval levels | Custom |
| Receipt capture | Yes |
| Mileage reimbursement | Yes |
| Per diem support | Yes |
| Payout methods | Both |
| Mobile platforms | Both |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | SOC 2, GDPR, HIPAA, PCI DSS, SSO/SAML |
| Support | Email, Tickets, Phone |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 500+ integrations: NetSuite, Sage Intacct, Microsoft Dynamics 365, ADP, Paylocity, Workday … See all → |
| Pricing | From $400/mo (source) |
| Website | data-basics.com |
| Facts checked | 22 Sep 2026 |
DATABASICS integrations
DATABASICS lists 500+ integrations on its own site — the 16 named here are the ones its pages call out.
- NetSuite
- Sage Intacct
- Microsoft Dynamics 365
- ADP
- Paylocity
- Workday
- QuickBooks Online
- ServiceNow
- Power BI
- BambooHR
- Acumatica
- WEX
- Mastercard
- Amex GBT Egencia
- Okta
- Salesforce
See all DATABASICS integrations →
Alternatives to DATABASICS
- Zoho ExpenseA feature-rich reimbursement platform with a free plan and custom approval workflows.10.0
- ExpensifyFlexible expense collection and reimbursement with free access and paid team controls.10.0
- Sage Expense ManagementBroad expense controls for mature teams, with paid plans and enterprise options.7.0
See all DATABASICS alternatives →
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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026
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