DATABASICS review
A broad expense platform for organizations that need integrations, controls, and global payments.
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
DATABASICS is a cloud-based time and expense management platform for organizations handling employee expenses, reimbursements, receipts, mileage, per diem, approvals, cards, and project allocations. It is designed for regional businesses, nonprofits, government contractors, professional services firms, healthcare organizations, and global enterprises with complex compliance or integration requirements. Web, iOS, and Android support extend access across office and mobile workflows.
Pricing is structured across three plans. Essentials starts at $400 per month for 25+ users and includes mobile expense tracking, OCR receipts, mileage tracking with Google Maps, policy enforcement, approval workflows, per diem validations, and ERP and payroll integrations. Core adds travel authorizations, cash advances, vendor payments, multiple card feeds, P-Card allocation, advanced approvals, global ACH payments, and multi-currency expense management; its pricing is custom. Enterprise adds auto-created expense reports, personal and company vehicle mileage, custom policies and workflows, multi-system ERP, AP, GL, and payroll integrations, and API access, also with custom pricing. The published plans show a clear progression from core reimbursement controls to broader finance operations.
Integration breadth is a major part of DATABASICS' fit. The platform supports 500 integrations and connects with systems including NetSuite, Sage Intacct, Microsoft Dynamics 365, ADP, Paylocity, Workday, QuickBooks Online, ServiceNow, Power BI, Okta, WEX, and Mastercard. Its feature set also covers AI-assisted expense approval and reporting, corporate card reconciliation, cost allocation, and employee reimbursements. Support channels include email, tickets, and phone, while the compliance coverage includes SOC 2, GDPR, HIPAA, PCI DSS, and SSO with SAML. Organizations seeking broad system connectivity and configurable controls should consider DATABASICS; smaller teams wanting a free or lower-entry-cost expense tool should look elsewhere.
DATABASICS pros and cons
- Where it wins
- OCR, mileage, per diem, approvals, cards, and reimbursements in one platform
- 500 integrations across ERP, payroll, HR, card, and reporting systems
- Supports custom workflows, policies, API access, and multi-currency expenses
- Where it doesn't
- Essentials starts at $400 per month for 25+ users
- Core and Enterprise pricing is custom
- No free plan for evaluating the product
DATABASICS fact sheet, pricing and score →
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update