ShareFile
ShareFile: A business-focused storage service for portals, approvals, signatures, and controlled sharing. Ranked #18 of 64 in Cloud Storage Services by our editors (7.6/10); pricing: 14-day trial; best for businesses needing portals, approvals, and signatures.
At a glance
- Editor score7.6 / 10
- Pricing14-day trial
- Best forBusinesses needing portals, approvals, and signatures
- Free planNo
- Paid from$16.50/user/mo
- Facts checked20 Sep 2026
Where it wins
- Client portals, document requests, approvals, and e-signatures in one service.
- Granular permissions, multifactor authentication, link expiration, and reporting.
- Integrations include Microsoft 365, Google Workspace, Salesforce, and Zapier.
Where it doesn't
- There is no free plan; Advanced starts at $16.50 per user per month annually.
- Client portals and workflow automation begin with the Premium plan.
- Industry Advantage and Virtual Data Room have minimum user requirements.
Our verdict on ShareFile
ShareFile is a cloud-based file sharing and document workflow platform for businesses, teams, and client-facing organizations. It combines cloud storage and file synchronization with external sharing, client portals, document requests, forms, tasks, approvals, electronic signatures, workflow automation, reporting, and AI document summarization, extraction, and question answering. Access is available through web, Windows, macOS, iOS, Android, a Chrome extension, and an API, making it suited to organizations that need controlled collaboration across employees, clients, and other external users.
The pricing structure is centered on paid business plans, with a 30-day free trial and no free plan. Advanced costs $16.50 per user per month with annual billing or $18.15 with monthly billing, covering secure sharing, encrypted storage, secure email integrations, real-time co-editing, granular access controls, and basic reporting. Premium costs $26 annually or $28.59 monthly per user and adds client portals, e-signatures, document requests, forms, tasks, workflow automation, and support for HIPAA, FINRA, and SEC requirements. Industry Advantage costs $41.66 annually or $45.83 monthly per user, requires at least 3 users, and adds accounting workflows, tax engagement templates, bulk client onboarding, and a centralized engagement view. Virtual Data Room costs $69.30 annually or $77 monthly per user and requires at least 5 users.
ShareFile fits teams that need more than a shared file repository, particularly when client collaboration, approvals, signatures, audit reporting, or reusable workflows are central to the process. Its integrations with Microsoft 365, Google Workspace, Salesforce, Zapier, Outlook, Gmail, SharePoint Online, OneDrive, Dropbox, Box, QuickBooks, and Xero support a broad business application environment. Security-related controls include granular permissions, multifactor authentication, link expiration, activity logs, and reporting. Organizations seeking only basic file storage may find the paid, workflow-oriented structure broader than necessary, while businesses managing client documents and formal processes should consider it a strong fit.
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ShareFile pricing
All 4 ShareFile plans and prices →
ShareFile fact sheet
| Free plan | No |
|---|---|
| Paid from | $16.50/user/mo |
| Storage limit | Not verified |
| File size limit | 100 GB |
| File versioning | Yes |
| Zero-knowledge encryption | No |
| Device platforms | windows, macos, ios, android |
| Business admin controls | Yes |
| Free trial | 14 days |
| Deployment | Cloud |
| Platforms | Web, Windows, macOS, iOS, Android |
| Compliance & security | SOC 2, ISO 27001, GDPR, HIPAA, PCI DSS, SSO/SAML, 2FA |
| Support | Live chat, Community, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 4,000+ integrations: Microsoft 365, Google Workspace, Salesforce, Zapier, QuickBooks, Xero … See all → |
| Pricing | 14-day trial (source) |
| Website | sharefile.com |
| Facts checked | 20 Sep 2026 |
ShareFile integrations
ShareFile lists 4,000+ integrations on its own site — the 10 named here are the ones its pages call out.
- Microsoft 365
- Google Workspace
- Salesforce
- Zapier
- QuickBooks
- Xero
- FreshBooks
- Pipedrive
- Microsoft Outlook
- Gmail
See all ShareFile integrations →
Alternatives to ShareFile
- Microsoft OneDriveA flexible, low-cost cloud storage service with deep Microsoft 365 integration.9.2
- BoxA broad cloud storage platform for businesses that need content controls and workflow tools.9.1
- Google Cloud StorageScalable bucket storage with lifecycle controls, replication, and broad developer access.9.0
See all ShareFile alternatives →
Also Ranked In
ShareFile is ranked in 5 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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