HHAeXchange
HHAeXchange: A broad Medicaid-focused platform combining scheduling, EVV, compliance, billing, and care documentation. Ranked #3 of 22 in Home Care Scheduling Software by our editors (8.6/10); pricing: Free plan · pricing on request; best for medicaid-focused agencies needing compliance workflows.
At a glance
- Editor score8.6 / 10
- PricingFree plan · pricing on request
- Best forMedicaid-focused agencies needing compliance workflows
- Free planYes
- Caregiver mobile appYes
- Founded2008
- Facts checked21 Sep 2026
Where it wins
- Combines recurring-shift scheduling, caregiver matching, and open-shift broadcasting
- Supports EVV through mobile GPS, telephony, and offline mode
- Connects compliance, clinical documentation, billing, claims, and reporting
Where it doesn't
- Paid plans and additional platform features require contacting sales
- The platform's broad feature set may exceed smaller agencies' needs
- Integration options center on API, EDI, and Partner Connect
Our verdict on HHAeXchange
HHAeXchange is a cloud-based homecare management platform for Medicaid and home and community-based services providers, payers, and caregivers. It brings scheduling, electronic visit verification, caregiver mobile workflows, compliance monitoring, billing, claims, payroll support, reporting, and integrations into one system. Caregivers can use the HHAeXchange+ mobile app on iOS and Android to view schedules, access patient information, verify visits, communicate with agencies, and record care tasks. Web access and an API are also supported.
Its strongest fit is for agencies that need Medicaid-oriented operational and compliance workflows rather than scheduling alone. Scheduling includes recurring shifts, availability updates, caregiver matching, and open-shift broadcasting. EVV supports mobile GPS, telephony, and offline mode, while compliance tracking and notifications help manage caregiver requirements. Clinical documentation covers medication administration, vital signs, wound tracking, and customizable forms. Medicaid billing, claims validation, authorization monitoring, and pre-billing review extend the platform into revenue-cycle operations, with business intelligence dashboards and customized reporting for oversight.
Pricing is structured around a free plan, while additional platform versions and features require contacting HHAeXchange. The published pricing information also describes a provider portal with no provider access fee. API, EDI, and Partner Connect options support connections with external systems, but buyers should assess whether those integration paths match their existing technology environment. HHAeXchange is a strong choice for Medicaid-focused agencies that want scheduling, EVV, documentation, compliance, billing, and reporting together. Smaller organizations seeking a narrowly focused scheduling tool or transparent paid-plan pricing may prefer a simpler alternative.
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HHAeXchange pricing
HHAeXchange fact sheet
| Free plan | Yes |
|---|---|
| Paid from | Not verified |
| Caregiver mobile app | Yes |
| EVV support | Yes |
| Route optimization | Not verified |
| Care documentation | Yes |
| Client portal | Not verified |
| Availability management | Yes |
| Deployment | Cloud, Mobile |
| Platforms | Web, iOS, Android |
| Compliance & security | SOC 2, HIPAA |
| Support | Email, Phone, Tickets, Docs · 24/7 |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 120+ integrations: API, EDI, Partner Connect See all → |
| Pricing | Free plan · pricing on request |
| Website | hhaexchange.com |
| Facts checked | 21 Sep 2026 |
HHAeXchange integrations
HHAeXchange lists 120+ integrations on its own site — the 3 named here are the ones its pages call out.
- API
- EDI
- Partner Connect
See all HHAeXchange integrations →
Alternatives to HHAeXchange
- AlayaCareA broad platform for agencies managing care delivery, operations, billing, and family access.8.9
- AxisCareA broad home care operations platform with AI matching and quote-based pricing.8.7
- CareSmartz360A broad home care platform spanning scheduling, EVV, billing, payroll, portals, and integrations.8.5
See all HHAeXchange alternatives →
HHAeXchange vs the competition
- HHAeXchange vs AlayaCare
- HHAeXchange vs AxisCare
- HHAeXchange vs CareSmartz360
- HHAeXchange vs ShiftCare
- HHAeXchange vs Rosemark System
- HHAeXchange vs CareLineLive
Compare HHAeXchange with any tool side by side →
Also Ranked In
HHAeXchange is ranked in 3 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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