Bookwhen
Bookwhen: A flexible event booking tool with tickets, waitlists, payments, and recurring schedules. Ranked #38 of 135 in Appointment Scheduling Software by our editors (5.3/10); pricing: Free plan · 14-day trial; best for event organizers needing tickets, passes, and waitlists.
At a glance
- Editor score5.3 / 10
- PricingFree plan · 14-day trial
- Best forEvent organizers needing tickets, passes, and waitlists
- Free planYes
- Paid from$160/yr
- Calendar syncOne-way
- Facts checked23 Sep 2026
Where it wins
- Customizable booking pages with iframe and API website integration
- Tickets, memberships, passes, discounts, payments, and waitlists
- Recurring events with attendance registers and automated reminders
Where it doesn't
- Calendar feeds update external calendars one way
- Free plan allows only free events and 50 bookings monthly
- No round-robin scheduling capability
Our verdict on Bookwhen
Bookwhen is web-based booking software for businesses, individuals, and nonprofit organizations running classes, courses, activities, events, and virtual sessions. It combines hosted customizable booking pages with embeddable schedules, attendee details, tickets, online and offline payments, attendance registers, memberships, passes, vouchers, and discounts. Its event-focused feature set makes it a strong fit for organizers managing group bookings rather than individual appointment rotations.
The published plans scale by booking volume, team size, and booking-page capacity. Free includes 50 bookings per month, one team member, one booking page, and free events only, with iframe or API website integration. Lite raises capacity to 300 bookings per month and adds two team members, payments, discounts, and online events. Standard includes 800 bookings, five team members, three booking pages, reminder emails, and waiting lists. Plus increases capacity to 1,800 bookings, 10 team members, and six booking pages while retaining those additions. Enterprise offers bespoke plans, a franchisor system, reseller accounts, and class search portals. A 14-day free trial is also available.
Bookwhen connects with Stripe, PayPal, and WorldPay for payments, and with Zoom, YouTube, and Vimeo for online sessions and video. Calendar feeds work with Google Calendar, Apple Calendar, and Microsoft Outlook, but the calendar flow is one way from Bookwhen to external calendars. The API and iframe options support website integration without limiting organizers to hosted booking pages. Choose Bookwhen when event registration, ticketing, recurring schedules, attendance, and waitlists matter most. Organizations seeking two-way calendar synchronization or round-robin scheduling should consider a different fit.
Your product? Our editors can test Bookwhen in depth and publish a review, labelled as paid · from $149/mo →
Bookwhen pricing
All 5 Bookwhen plans and prices →
Bookwhen fact sheet
| Free plan | Yes |
|---|---|
| Paid from | $160/yr |
| Booking pages | Yes |
| Calendar sync | One-way |
| Group booking | Yes |
| Round-robin scheduling | Not verified |
| Automated reminders | Yes |
| Payment collection | Yes |
| Free trial | 14 days · no card needed |
| Deployment | Cloud |
| Platforms | Web |
| Support | Live chat, Phone, Docs |
| Built for | Solo, Small business, Mid-market (editorial estimate) |
| Integrations | 10 integrations: Zoom, YouTube, Vimeo, Bookwhen API, OpenActive, Stripe … |
| Pricing | Free plan · 14-day trial (source) |
| Website | bookwhen.com |
| Facts checked | 23 Sep 2026 |
Bookwhen integrations
Bookwhen lists 10 integrations on its own site.
- Zoom
- YouTube
- Vimeo
- Bookwhen API
- OpenActive
- Stripe
- PayPal
- Apple Pay
- Google Pay
- Klarna
Alternatives to Bookwhen
- CalendlyA broad scheduler with strong team routing, payments, reminders, and integrations.9.4
- Cal.comA flexible scheduler with free basics, team routing, payments, and developer tools.9.2
- Zoho BookingsA flexible scheduler with a capable free tier and strong Zoho ecosystem fit.9.1
See all Bookwhen alternatives →
Also Ranked In
Bookwhen is ranked in 8 of our directories; the 6 strongest besides Appointment Scheduling Software.
Used Bookwhen? Be the first to review it
The editor score above is our own research. What this page doesn't have yet is a reader's view — what you used Bookwhen for, what worked and what didn't. No stars are seeded and no review is paid for; an editor reads every one before it appears.
Write a reviewTwo minutes · verified accounts only · read by an editor before it appears
Featured on iTechGuides
Bookwhen is listed in our Appointment Scheduling Software directory. Add the badge to your site — it links back to this page.
<a href="https://www.itechguides.com/products/bookwhen/"><img src="https://www.itechguides.com/best/badge/bookwhen.svg" alt="Featured on iTechGuides" width="230" height="46"></a>
Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. Bought places stand at the number bought; this page and our disclosure say so. Paying vendors may get a fuller, more detailed review from our editors, and that review can change their score. How we rank.
Last updated · How we research and update