To turn off Copilot for one Teams meeting, open that meeting’s Meeting options and set Allow Copilot to Off. Microsoft says this also turns off recording and transcription, so it is not a way to disable AI while keeping those features. To control what remains available afterward, review transcript and recording access, retention settings, existing recap content, and any organization-wide policies separately.
Turn off Copilot for a Teams meeting
-
Open the meeting’s Meeting options.
-
Under Copilot and other AI, set Allow Copilot to Off.
-
Before saving the change, check Recording & transcription if you need either of those features. Microsoft says that turning Copilot off for a meeting or event also turns off recording and transcription.
Available labels and controls can vary with your organization’s settings and license. An administrator can set defaults, but most Copilot policy choices are defaults an organizer may be able to change. Microsoft documents one enforceable Copilot policy setting: On with saved transcript required. If the Off option is unavailable or changes back, ask your Teams administrator which policy applies.
Free tools Windows power users keep installed
One-click scans. No signup required.
#1 Best Overall
- Compatible with Nintendo Switch 2’s new GameChat mode
- Auto-Light Balance: RightLight boosts brightness by up to 50%, reducing shadows so you look your best—compared to previous-generation Logitech webcams (1)
- Privacy with a Slide: The integrated webcam cover makes it easy to get total, reliable privacy when you're not on a video call
- Built-In Mic: The built-in microphone lets others hear you clearly during video calls
- Easy Plug-And-Play: The Brio 101 works with most video calling platforms, including Microsoft Teams, Zoom and Google Meet—no hassle; it just works
Choose between Copilot off and during-meeting use
Turning Copilot off is different from allowing it during the meeting without keeping a transcript. Microsoft describes a during-only mode that processes speech with speech-to-text but does not save that transcript after the meeting. In commercial cloud environments, Purview retention may still preserve Copilot prompts and responses for compliance even when recording and transcription are off. Therefore, “no saved transcript” does not establish that no related data can be retained.
| Choice | AI availability | Transcript and recording effect | Key consideration |
|---|---|---|---|
| Allow Copilot: Off | Copilot is disabled for the meeting. | Recording and transcription are also turned off, according to Microsoft. | Use this when disabling Copilot matters more than retaining those meeting features. |
| During-only Copilot | Copilot can be used during the meeting. | The described mode does not save its speech-to-text transcript after the meeting. | Compliance retention may still preserve prompts and responses in commercial cloud. |
| Copilot with a saved transcript | Copilot features can use meeting content, subject to the meeting’s settings and availability. | A transcript is saved; recording availability is controlled separately by meeting and organization settings. | Review who can access the transcript and how retention is configured. |
Limit who can access a recording, transcript, or recap
For supported meetings, use Who has access to the recording and transcript to restrict access to organizers and co-organizers or to selected people. Microsoft says this control also applies to AI recap and Copilot access based on the transcript.
The option is not available for channel or ad hoc meetings. Permissions changed through SharePoint or another method can supersede this meeting control. If access still appears broader than expected, check the underlying file permissions with your administrator.
Rank #2
- With a 78° fixed field of view, the C920e webcam displays individual users in a well-balanced frame, while also providing sufficient room to visually share projects and other items of interest.
- The C920e webcam features two integrated omnidirectional microphones that capture your audio clearly from up to one meter away, so your voice always sounds natural and clear.
- Built-in HD autofocus ensures you’re seen clearly throughout your video calls. With automatic light correction, C920e delivers optics that help you look good in all your video meetings.
- The C920e webcam features an attachable privacy screen that flips up and down to cover or expose the lens. A simple glance at the cover confirms if the lens is able to see into your space or not.
- The C920e webcam is certified for Zoom, TAA compliant and works with all popular video calling applications such as Microsoft Teams to ensure compatibility and seamless integration in the workplace.
Stop automatic recording and check separate admin controls
For a meeting where recording is allowed but should not start automatically, inspect Record and transcribe automatically in the meeting options and turn it off if enabled. This controls automatic start; it is not the same as disabling recording for everyone.
Administrators can use recording policies to disable recording for specified users or groups. Transcription and captions have separate admin controls, so a change to one policy should not be assumed to change the others.
Find out where Teams saves meeting content
-
Meeting recordings are stored in the organizer’s OneDrive, except recordings of channel meetings, which are stored in the channel’s SharePoint site.
Rank #3
Microsoft Modern Webcam with Built-in Noise Cancelling Microphone, Integrated Privacy Shutter, Video with HDR, Auto-Focus, Light Correction, USB Connectivity, Certified for Teams/Zoom- Good stability/attachment to monitor, laptop, and desktop scenarios
- Auto white balance and exposure compensation with HDR
- Integrated privacy shutter with usage indicator light
- Updatable firmware
- Fixed focus to cover 0.4m to 1.5m
-
Meeting transcripts are stored with the recordings in OneDrive or SharePoint.
-
Live captions are not saved as captions.
-
Intelligent Recap can use event transcript, attendance, and PowerPoint Live data for AI-powered features. Its availability and retained content depend on licensing and organization policies; Microsoft’s guidance does not establish one universal expiration period for AI-generated notes and tasks.
Special offer. See more information about Outbyte and uninstall instructions. Please review EULA and Privacy policy.
Delete an existing Teams recap
Organizers and co-organizers can delete recap content, including supported recording and transcript material. Microsoft describes this deletion as permanent. Files shared in a meeting remain at their original locations, so deleting recap material does not necessarily remove those separate files.
Rank #4
- Compatible with Nintendo Switch 2’s new GameChat mode
- HD lighting adjustment and autofocus: The Logitech webcam automatically fine-tunes the lighting, producing bright, razor-sharp images even in low-light settings. This makes it a great webcam for streaming and an ideal web camera for laptop use
- Advanced capture software: Easily create and share video content with this Logitech camera that is suitable for use as a desktop computer camera or a monitor webcam
- Stereo audio with dual mics: Capture natural sound during calls and recorded videos with this 1080p webcam, great as a video conference camera or a computer webcam
- Full HD 1080p video calling and recording at 30 fps. You'll make a strong impression with this PC webcam that features crisp, clearly detailed, and vibrantly colored video
Understand recording and transcript expiration
Microsoft documents 120 days as the default expiration for meeting recordings and transcripts. It is a product default, not a guaranteed retention period for every tenant. An administrator can configure a different policy, and applicable Purview retention requirements or a legal hold may affect what remains. Automatic expiration should not be treated as proof that content has been erased; ask your administrator which retention rules apply to your account and meeting.
Turn off Copilot for Teams calls
Calls use separate calling policies, so changing a meeting’s Copilot option does not establish what happens on calls. Administrators can turn Copilot off for calls. Microsoft also documents a during-call mode without saved transcription. Ask your administrator which calling policy and options apply if you need to control call processing or saved content.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Control Copilot Chat personalization separately
Copilot Chat settings do not control Teams meeting recording or transcript retention. In Copilot Chat settings, turn off Chat history or, on some work or school accounts, Chat history & work insights to stop personalization based on those inferences. Microsoft says the inferences are removed after 30 days. Turning off Saved memories does not delete memories already saved; delete those separately.
Best Value
- Compatible with Nintendo Switch 2’s new GameChat mode
- Be Your Best Self on Every Video Call: Full HD 1080p webcam resolution provides natural image quality, so you look like the real you on all meeting apps
- Auto Light Correction: RightLight 2 technology automatically compensates for poor video lighting conditions so you can be seen clearly
- Sound Like You: The mono noise reduction mic suppresses background sound so everyone on the call can hear you easily
- Spin for Instant Privacy: Spin the webcam privacy shutter to block the camera lens when you don’t need to be on screen
For Microsoft 365 Copilot Chat, Microsoft says prompts, retrieved data, and generated responses remain within the Microsoft 365 tenant under its stated commitments. This statement applies to Microsoft 365 Copilot Chat; it should not be generalized to consumer Copilot or to all Teams data.
Check retention for Teams messages and channel data
Teams chat and channel retention is organization-managed, and files shared in messages can be governed by separate policies. Meeting options do not show or override every tenant retention rule. Ask your organization’s administrator for the applicable schedule and whether compliance obligations apply.
Quick Recap
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
