MaintainX vs Facilio

MaintainX8.8Visit Facilio8.5Visit

Higher score MaintainX #2 in Building Maintenance Software 8.8/10 Free plan Free plan✓ 2 of 7 features Visit MaintainX

vs

Facilio #5 in Building Maintenance Software 8.5/10 Pricing on request ✓ 3 of 7 features Visit Facilio

• MaintainX fits best

  Teams needing work orders and preventive maintenance

• Facilio fits best

  Multi-building teams managing vendors and spaces

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Side by side

Feature	MaintainX 8.8/10 Visit ↗	Facilio 8.5/10 Visit ↗
At a glance
Editor score	8.8	8.5
Ranking	#2 in Building Maintenance Software	#5 in Building Maintenance Software
Best for	Teams needing work orders and preventive maintenance	Multi-building teams managing vendors and spaces
Pricing model	Free plan + paid	Paid
Starting price	$20/user/mo	—
Free plan	✓ (best)	Not checked yet
Free trial	—	—
Deployment	Cloud, Mobile	Cloud, Mobile
Platforms	Web, iOS, Android	Web, iOS, Android
Integrations	9 integrations	7 integrations
Features MaintainX 2/7 · Facilio 3/7
Preventive maintenance	✓	✓
Work order management	Not checked yet	✓ (best)
Asset tracking	Not checked yet	Not checked yet
Inspection checklists	Not checked yet	✓ (best)
Mobile apps	Not checked yet	Not checked yet
Tenant request portal	Not checked yet	Not checked yet
API access	✓ (best)	Not checked yet
Our review
Pros	Basic includes unlimited work orders and procedures at no cost. Essential adds repeating work orders and preventive maintenance workflows. Premium adds parts, purchase orders, time tracking, and REST API access.	Combines work orders, preventive maintenance, inspections, and asset histories Offline mobile field updates include photos, QR scans, and notifications Adds vendor workflows, space tools, and portfolio-level reporting
Cons	Essential's $20 per-user monthly rate requires annual billing. Parts inventory and purchase order management start with Premium. Multi-site management and custom permissions are Enterprise features.	Pricing requires a custom quote, with annual named-user licenses Implementation and some integration fees are separate Published integration options are limited to a short named list
Our verdict	MaintainX brings preventive and reactive maintenance into a shared system for maintenance managers, technicians, operators, and other frontline teams. It covers work orders, assets, procedures, inspections, requests, parts, and reporting… Read the review →	Facilio brings maintenance and property operations together for facilities teams, real estate operators, and multi-site portfolios. Its Connected CMMS covers work orders, recurring preventive maintenance, inspections, asset lifecycle… Read the review →

Strengths and trade-offs

• MaintainX — where it wins

  • Basic includes unlimited work orders and procedures at no cost.
  • Essential adds repeating work orders and preventive maintenance workflows.
  • Premium adds parts, purchase orders, time tracking, and REST API access.

  Where it doesn't

  • Essential's $20 per-user monthly rate requires annual billing.
  • Parts inventory and purchase order management start with Premium.
  • Multi-site management and custom permissions are Enterprise features.

• Facilio — where it wins

  • Combines work orders, preventive maintenance, inspections, and asset histories
  • Offline mobile field updates include photos, QR scans, and notifications
  • Adds vendor workflows, space tools, and portfolio-level reporting

  Where it doesn't

  • Pricing requires a custom quote, with annual named-user licenses
  • Implementation and some integration fees are separate
  • Published integration options are limited to a short named list

• MaintainX8.8/10 · Free plan

  A broad maintenance toolkit with a free plan and paid tiers for deeper workflows.

  Visit MaintainXFull verdict →
• Facilio8.5/10 · Pricing on request

  A broad maintenance and space-management suite for teams coordinating multiple buildings.

  Visit FacilioFull verdict →