Formspace vs Pipefy

Formspace8.4Visit Pipefy8.1Visit

Higher score Formspace #6 in Form Automation Software 8.4/10 Free plan · paid from $20/mo Free plan✓ 5 of 6 features Visit Formspace

vs

Pipefy #8 in Form Automation Software 8.1/10 Free plan Free plan✓ 0 of 6 features Visit Pipefy

• Formspace fits best

  Microsoft-centric approval workflows

• Pipefy fits best

  Teams needing integrations and workflow automation

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Side by side

Feature	Formspace 8.4/10 Visit ↗	Pipefy 8.1/10 Visit ↗
At a glance
Editor score	8.4	8.1
Ranking	#6 in Form Automation Software	#8 in Form Automation Software
Best for	Microsoft-centric approval workflows	Teams needing integrations and workflow automation
Pricing model	Free plan + paid	Free plan + paid
Starting price	$20/mo	Free plan
Free plan	✓	✓
Free trial	—	—
Deployment	Cloud	Cloud, Mobile
Platforms	Web	Web
Support	Email, Docs	Email, Live chat, Tickets, Community, Docs
Compliance	2FA	ISO 27001, GDPR, SSO/SAML, 2FA
Integrations	2 integrations	600+ integrations
Built for	Solo, Small business, Mid-market	Small business, Mid-market, Enterprise
Features Formspace 5/6 · Pipefy 0/6
Approval workflows	✓ (best)	Not checked yet
Conditional routing	✓ (best)	Not checked yet
Webhooks or API	✓ (best)	Not checked yet
E-signatures	✓ (best)	Not checked yet
Audit logs	✓ (best)	Not checked yet
Self-hosted option	Not checked yet	Not checked yet
Specs
Workflow runs	20 /mo	Not checked yet
Our review
Pros	Conditional approval routing with configurable approvers Microsoft Teams and Power Automate integrations Webhooks, signatures, exports, PDF records, and audit logs	Conditional logic supports tailored forms and workflows 600+ connectors plus API and webhook connectivity Dashboards, activity logs, and AI features support process oversight
Cons	Free plan allows 10 workflow runs per month Advanced capacity becomes expensive at $100 and $250 monthly tiers Available as a web platform rather than a native desktop product	Starter limits teams to 5 processes and 10 users Business uses per-user billing for unlimited users Business and Enterprise pricing requires contacting sales
Our verdict	Formspace is a web-based form builder for teams that create forms, collect responses, and manage recurring information workflows. It suits surveys, intake, HR, events, operations requests, applications, and support processes. AI-assisted… Read the review →	Pipefy is a cloud-based, no-code platform for designing, automating, integrating, and measuring business processes. It combines forms, portals, phases, cards, conditional logic, dashboards, metrics, activity logs, APIs, webhooks, and AI… Read the review →

Strengths and trade-offs

• Formspace — where it wins

  • Conditional approval routing with configurable approvers
  • Microsoft Teams and Power Automate integrations
  • Webhooks, signatures, exports, PDF records, and audit logs

  Where it doesn't

  • Free plan allows 10 workflow runs per month
  • Advanced capacity becomes expensive at $100 and $250 monthly tiers
  • Available as a web platform rather than a native desktop product

• Pipefy — where it wins

  • Conditional logic supports tailored forms and workflows
  • 600+ connectors plus API and webhook connectivity
  • Dashboards, activity logs, and AI features support process oversight

  Where it doesn't

  • Starter limits teams to 5 processes and 10 users
  • Business uses per-user billing for unlimited users
  • Business and Enterprise pricing requires contacting sales

• Formspace8.4/10 · Free plan · paid from $20/mo

  A Microsoft-focused form builder for conditional approvals, routing, and workflow records.

  Visit FormspaceFull verdict →
• Pipefy8.1/10 · Free plan

  A flexible no-code workflow platform for teams connecting forms, processes, and business systems.

  Visit PipefyFull verdict →