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Head-to-head · Form Automation Software

Zoho Forms vs Formspace

  • Updated Oct 2026
  • Both researched from official sources
  • 6 checks side by side
Higher score Zoho Forms #2 in Form Automation Software 9.3/10 Free plan Free plan✓ 0 of 6 features Visit Zoho Forms
Formspace #6 in Form Automation Software 8.4/10 Free plan · paid from $20/mo Free plan✓ 5 of 6 features Visit Formspace

Zoho Forms leads on 0 checks, Formspace on 5, and 1 is even. Who comes out ahead on the 6 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreZoho Forms · 9.3/10
  • Free planboth
  • Most featuresFormspace · 5 of 6

Zoho Forms scores higher on our rubric for form automation software: 9.3 against 8.4 out of 10; our editors rank them #2 and #6.

Formspace offers approval workflows; Zoho Forms doesn't publish it. Formspace offers conditional routing; Zoho Forms doesn't publish it. Formspace offers webhooks or api; Zoho Forms doesn't publish it. Formspace offers e-signatures; Zoho Forms doesn't publish it. Formspace offers audit logs; Zoho Forms doesn't publish it.

Zoho Forms is the better fit for affordable forms with broad business integrations. Formspace is the better fit for microsoft-centric approval workflows.

  • Zoho Forms fits best

    Affordable forms with broad business integrations

  • Formspace fits best

    Microsoft-centric approval workflows

Advertiser disclosure: iTechGuides is reader-supported. Vendors can pay for top positions in our rankings and for a place on other products' pages, and we may earn a commission when you click some links. How we rank.

Side by side

Feature Zoho Forms 9.3/10 Visit ↗ Formspace 8.4/10 Visit ↗
At a glance
Editor score 9.3 8.4
Ranking #2 in Form Automation Software #6 in Form Automation Software
Best for Affordable forms with broad business integrations Microsoft-centric approval workflows
Pricing model Free plan + paid Free plan + paid
Starting price Not published $20/mo
Free plan ✓ ✓
Free trial — —
Deployment Cloud, Mobile Cloud
Platforms Web, iOS, Android Web
Support Email, Community, Docs Email, Docs
Compliance GDPR, HIPAA, ISO 27001 2FA
Integrations 25+ integrations 2 integrations
Built for Solo, Small business, Mid-market, Enterprise Solo, Small business, Mid-market
Features Zoho Forms 0/6 · Formspace 5/6
Approval workflows Not published ✓ (best)
Conditional routing Not published ✓ (best)
Webhooks or API Not published ✓ (best)
E-signatures Not published ✓ (best)
Audit logs Not published ✓ (best)
Self-hosted option Not published Not published
Specs
Workflow runs Not published 20 /mo
Our review
Pros
  • Free plan supports 3 forms and 500 submissions per month
  • 50+ field types, conditional logic, approvals, and payment workflows
  • Web, iOS, and Android apps support online and offline collection
  • Conditional approval routing with configurable approvers
  • Microsoft Teams and Power Automate integrations
  • Webhooks, signatures, exports, PDF records, and audit logs
Cons
  • The Free plan is limited to 1 user and 3 forms
  • Submission and storage limits vary substantially by plan
  • HIPAA compliance is available only on the Premium plan
  • Free plan allows 10 workflow runs per month
  • Advanced capacity becomes expensive at $100 and $250 monthly tiers
  • Available as a web platform rather than a native desktop product
Our verdict

Zoho Forms is a web-based form builder for businesses and individuals that need to collect, manage, and automate data. It supports registrations, applications, surveys, lead capture, order forms, and field data collection. Forms can be…

Read the review →

Formspace is a web-based form builder for teams that create forms, collect responses, and manage recurring information workflows. It suits surveys, intake, HR, events, operations requests, applications, and support processes. AI-assisted…

Read the review →
  1. Zoho FormsForm Automation Software 9.3Free plan
  2. FormspaceForm Automation Software 8.4Free plan · paid from $20/mo

Strengths and trade-offs

  • Zoho Forms — where it wins

    • Free plan supports 3 forms and 500 submissions per month
    • 50+ field types, conditional logic, approvals, and payment workflows
    • Web, iOS, and Android apps support online and offline collection

    Where it doesn't

    • The Free plan is limited to 1 user and 3 forms
    • Submission and storage limits vary substantially by plan
    • HIPAA compliance is available only on the Premium plan

  • Formspace — where it wins

    • Conditional approval routing with configurable approvers
    • Microsoft Teams and Power Automate integrations
    • Webhooks, signatures, exports, PDF records, and audit logs

    Where it doesn't

    • Free plan allows 10 workflow runs per month
    • Advanced capacity becomes expensive at $100 and $250 monthly tiers
    • Available as a web platform rather than a native desktop product

More comparisons

All form automation software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026

Last updated · How we research and update