Fleetio vs VAPTA

Fleetio7.1Visit VAPTA6.9Visit

Higher score Fleetio #6 in Fleet Maintenance Software 7.1/10 14-day trial ✓ 0 of 5 features Visit Fleetio

vs

VAPTA #8 in Fleet Maintenance Software 6.9/10 From £5/mo ✓ 5 of 5 features Visit VAPTA

• Fleetio fits best

  Connected fleets needing broad integrations

• VAPTA fits best

  UK fleets needing workshop and compliance workflows

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Side by side

Feature	Fleetio 7.1/10 Visit ↗	VAPTA 6.9/10 Visit ↗
At a glance
Editor score	7.1	6.9
Ranking	#6 in Fleet Maintenance Software	#8 in Fleet Maintenance Software
Best for	Connected fleets needing broad integrations	UK fleets needing workshop and compliance workflows
Pricing model	Paid	Paid
Starting price	Not published	Not published
Free plan	—	—
Free trial	—	—
Deployment	Cloud, Mobile	Cloud, Mobile
Platforms	Web, iOS, Android	Web, Windows, iOS, Android
Integrations	13 integrations	3 integrations
Features Fleetio 0/5 · VAPTA 5/5
Mobile app	Not published	✓ (best)
Parts inventory	Not published	✓ (best)
Custom inspections	Not published	✓ (best)
Fuel cost tracking	Not published	✓ (best)
API access	Not published	✓ (best)
Specs
Asset limit	Not published	Not published
Our review
Pros	Covers maintenance, work orders, DVIRs, fuel, parts and reporting Connects with Geotab, Samsara, Motive, accounting and fuel platforms Provides web, iOS, Android, API access and webhooks	Covers maintenance, MOT, tachograph, inspections and defects Workshop tools include job cards, scheduling, parts and invoicing Runs across web, Windows, iOS and Android with accounting integrations
Cons	Essential has limited maintenance management Advanced integrations and analytics require Premium Pricing varies by fleet size and billing term	Pricing is split across vehicle-based and user-based modules Workshop module prices are shown Ex VAT Its broad scope may exceed the needs of simple fleet operators
Our verdict	Fleetio is a cloud-based fleet management platform for organizations operating vehicles and equipment. It centralizes vehicle and asset records, preventive maintenance schedules, service reminders, inspections, electronic DVIR workflows,… Read the review →	VAPTA is a cloud-based fleet and workshop management platform for commercial vehicle operators, workshops, mobile repairers and multi-site fleet organisations. It brings together vehicle records, preventative maintenance, MOT and… Read the review →

Strengths and trade-offs

• Fleetio — where it wins

  • Covers maintenance, work orders, DVIRs, fuel, parts and reporting
  • Connects with Geotab, Samsara, Motive, accounting and fuel platforms
  • Provides web, iOS, Android, API access and webhooks

  Where it doesn't

  • Essential has limited maintenance management
  • Advanced integrations and analytics require Premium
  • Pricing varies by fleet size and billing term

• VAPTA — where it wins

  • Covers maintenance, MOT, tachograph, inspections and defects
  • Workshop tools include job cards, scheduling, parts and invoicing
  • Runs across web, Windows, iOS and Android with accounting integrations

  Where it doesn't

  • Pricing is split across vehicle-based and user-based modules
  • Workshop module prices are shown Ex VAT
  • Its broad scope may exceed the needs of simple fleet operators

• Fleetio7.1/10 · 14-day trial

  A connected fleet platform spanning maintenance, inspections, fuel, telematics and reporting.

  Visit FleetioFull verdict →
• VAPTA6.9/10 · From £5/mo

  A broad UK fleet and workshop platform with modular pricing and compliance workflows.

  Visit VAPTAFull verdict →