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Head-to-head · Unified Workspaces Software

EGroupware vs ONLYOFFICE Workspace

  • Updated Sep 2026
  • Both researched from official sources
  • 4 checks side by side
EGroupware #5 in Unified Workspaces Software 6.0/10 Free plan · paid from €21.90/mo · 30-day trial Free plan✓ 0 of 3 features Visit EGroupware
Higher score ONLYOFFICE Workspace #6 in Unified Workspaces Software 7.8/10 Free plan Free plan✓ 3 of 3 features Visit ONLYOFFICE

EGroupware leads on 0 checks, ONLYOFFICE Workspace on 3, and 1 is even. Who comes out ahead on the 4 yes/no, price and count checks where we have data for both products. The editor score weighs everything else too.

Our verdict

  • Highest scoreONLYOFFICE Workspace · 7.8/10
  • Free planboth
  • Most featuresONLYOFFICE Workspace · 3 of 3

ONLYOFFICE Workspace scores higher on our rubric for unified workspaces software: 7.8 against 6.0 out of 10; our editors rank them #6 and #5.

ONLYOFFICE Workspace offers knowledge management; EGroupware doesn't publish it. ONLYOFFICE Workspace offers task management; EGroupware doesn't publish it. ONLYOFFICE Workspace offers mobile apps; EGroupware doesn't publish it.

EGroupware is the better fit for organizations seeking open-source groupware breadth. ONLYOFFICE Workspace is the better fit for small businesses needing affordable workspace basics.

  • EGroupware fits best

    Organizations seeking open-source groupware breadth

  • ONLYOFFICE Workspace fits best

    Small businesses needing affordable workspace basics

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Side by side

Feature EGroupware 6.0/10 Visit ↗ ONLYOFFICE Workspace 7.8/10 Visit ↗
At a glance
Editor score 6.0 7.8
Ranking #5 in Unified Workspaces Software #6 in Unified Workspaces Software
Best for Organizations seeking open-source groupware breadth Small businesses needing affordable workspace basics
Pricing model Free plan + paid Free plan + paid
Starting price Not published Not published
Free plan ✓ ✓
Free trial — —
Deployment Cloud, Self-hosted, Browser extension Cloud, Self-hosted, Mobile
Platforms Web, Linux, Windows, macOS Web, iOS, Android
Support Email, Phone, Tickets, Community, Docs Email, Community, Docs
Compliance GDPR, 2FA GDPR
Built for Small business, Mid-market, Enterprise Small business, Mid-market, Enterprise
Features EGroupware 0/3 · ONLYOFFICE Workspace 3/3
Knowledge management Not published ✓ (best)
Task management Not published ✓ (best)
Mobile apps Not published ✓ (best)
Specs
Workspace customization Not published Moderate
Communication tools Not published chat, forums, blogs
Listed integrations Not published Not published
Our review
Pros
  • Combines calendars, email, files, projects, CRM, and ticketing.
  • Supports self-hosting as well as cloud deployment.
  • Connects through CalDAV, ActiveSync, and Outlook synchronizer.
  • Combines document editing, file management, projects and CRM
  • Includes calendars, mail and community communication features
  • Offers cloud and self-hosted deployment with mobile apps
Cons
  • Community Edition is described as having basic functionality.
  • eCloud plans require a minimum of 2 concurrent users.
  • Displayed package prices exclude VAT and may not show the full charge.
  • Full collaboration modules are listed for Business plans
  • Enterprise deployment and licensing are a separate plan
  • Cloud prices and included limits can vary by region
Our verdict

EGroupware brings shared calendars, contacts, tasks, projects, email, file management, CRM, ticketing, workflows, chat, video meetings, and online document editing into one groupware platform. It is aimed at businesses, public…

Read the review →

ONLYOFFICE Workspace brings office editing and business collaboration tools together for organizations that want more than document storage in one workspace. It includes online document, spreadsheet and presentation editing, file…

Read the review →
  1. EGroupwareUnified Workspaces Software 6.0Free plan · paid from €21.90/mo · 30-day trial
  2. ONLYOFFICE WorkspaceUnified Workspaces Software 7.8Free plan

Strengths and trade-offs

  • EGroupware — where it wins

    • Combines calendars, email, files, projects, CRM, and ticketing.
    • Supports self-hosting as well as cloud deployment.
    • Connects through CalDAV, ActiveSync, and Outlook synchronizer.

    Where it doesn't

    • Community Edition is described as having basic functionality.
    • eCloud plans require a minimum of 2 concurrent users.
    • Displayed package prices exclude VAT and may not show the full charge.

  • ONLYOFFICE Workspace — where it wins

    • Combines document editing, file management, projects and CRM
    • Includes calendars, mail and community communication features
    • Offers cloud and self-hosted deployment with mobile apps

    Where it doesn't

    • Full collaboration modules are listed for Business plans
    • Enterprise deployment and licensing are a separate plan
    • Cloud prices and included limits can vary by region
  • EGroupware6.0/10 · Free plan · paid from €21.90/mo · 30-day trial

    A broad workspace for organizations that want cloud hosting or self-hosting.

    Visit EGroupwareFull verdict →
  • ONLYOFFICE Workspace7.8/10 · Free plan

    A broad workspace suite for teams that want office tools and business modules together.

    Visit ONLYOFFICEFull verdict →

More comparisons

All unified workspaces software comparisons → · Full ranking →

Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026