Workday Expenses

At a glance

• Editor score
  5.0 / 10
• Pricing
  Pricing on request
• Best for
  Organizations needing expense management, not quoting
• Founded
  2005 · Pleasanton, California, United States
• Facts checked
  20 Sep 2026

• Where it wins

  • Receipt capture, mobile submission, and approval workflows
  • Mileage, per diem, card activity, and reimbursement support
  • Web, iOS, and Android coverage with spend reporting

• Where it doesn't

  • Not designed for quote-management workflows
  • Pricing requires contacting sales
  • Some features depend on configuration and enabled modules

Our verdict on Workday Expenses

Workday Expenses is an enterprise expense management product for organizations that need to collect, review, approve, audit, and reimburse employee and other payee expenses. It supports receipt scanning, mobile expense submission, configurable approval workflows, corporate card transactions, travel data, mileage calculations, per diem rules, payment elections, and spend reporting. Its published positioning suits multinational and enterprise operations rather than teams searching for quoting tools.

Its platform and ecosystem fit are broad for expense operations. Workday Expenses supports web, iOS, and Android, and connects with Google Maps, Slack, Microsoft Teams, American Express, Mastercard, Visa, and travel booking providers. Corporate card transaction import, travel booking record import, and connections with Workday financial and workforce data help consolidate spending activity. Configurable single- and multi-level approvals, auditing, anomaly detection, and dashboards add administrative depth, while mobile coverage supports expense submission and approval away from a desktop.

The main limitation is category fit. Workday Expenses focuses on receipt capture, reimbursement, cards, mileage, per diem, auditing, and spend reporting, not quote creation, quote approval, or quote-to-cash workflows. Organizations that need expense control should consider it, particularly when Workday financial and workforce data are central to operations. Organizations selecting software specifically for preparing, managing, or approving customer quotes should choose a dedicated quote-management product instead. According to the vendor’s pricing approach, prospects must contact sales, and mobile features and reimbursement methods can depend on customer configuration and enabled Workday modules.

Workday Expenses pricing

Workday Expenses fact sheet

Workday Expenses integrations

Workday Expenses lists 7 integrations on its own site.

• Google Maps
• Slack
• Microsoft Teams
• American Express
• Mastercard
• Visa
• travel booking providers

Alternatives to Workday Expenses

• PandaDocA broad quote-to-signature workspace with documents, approvals, payments, CRM sync, and CPQ.9.3
• ProposifyA structured quote workspace with approvals, signatures, analytics, and CRM connections.8.3
• Better ProposalsAffordable branded proposals with pricing, signatures, payments, and client tracking.7.9

See all Workday Expenses alternatives →

Also listed in

• Expense Reimbursement Software
• Procure-to-Pay Software
• Revenue Recognition Software
• Mileage Tracking Software
• Research Administration Software

Featured on iTechGuides

Workday Expenses is listed in our Quote Management Software directory. Add the badge to your site — it links back to this page.

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Reviewed by iTechGuides Editors · Editorial team · Updated Sep 2026

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Last updated 28 Sep 2026 · How we research and update