Substly
Substly: A focused SaaS management platform for discovery, usage visibility, renewals, and optimization. Ranked #12 of 24 in SaaS Management Platforms by our editors (7.8/10); pricing: 30-day trial; best for mid-sized teams focused on monitoring and optimization.
At a glance
- Editor score7.8 / 10
- Pricing30-day trial
- Best forMid-sized teams focused on monitoring and optimization
- Free planNo
- Paid from$105/mo
- App discoveryBoth
- Founded2018 · Sweden
- Facts checked23 Sep 2026
Where it wins
- Automatically discovers SaaS across Google Workspace, Microsoft Entra ID, and browsers
- Combines usage analytics, unused-license detection, and Microsoft 365 optimization
- Tracks contracts, costs, renewals, ownership, and employee offboarding
Where it doesn't
- No free plan is offered
- Monthly pricing is higher than annual billing
- Integrations center on Google Workspace, Microsoft Entra ID, Slack, and custom APIs
Our verdict on Substly
Substly is a SaaS management platform for small and medium-sized businesses that need visibility into software usage, licenses, costs, contracts, and renewals. It automatically discovers applications through Google Workspace, Microsoft Entra ID, and browser-based monitoring. The platform also includes shadow IT monitoring, usage and adoption analytics, team ownership controls, notifications, reporting, employee offboarding workflows, and Microsoft 365 license optimization. It is delivered through a web application, browser extensions, and an API.
Pricing is divided between Monitor and Optimize. Monitor costs $105 per month with annual billing or $130 per month with monthly billing, covering automated SaaS discovery, shadow IT monitoring, contract and cost management, and renewal alerts. Optimize costs $210 per month with annual billing or $260 per month with monthly billing. It adds individual usage data, unused-license detection, employee offboarding, and Microsoft 365 license optimization. Monitor typically includes a 30-day trial, while Optimize features can have a 60-day trial. The published plans show no free plan.
Substly’s strongest fit is for teams that want a concentrated set of controls around SaaS visibility and license efficiency rather than a broad ecosystem of integrations. Google Workspace, Microsoft Entra ID, Slack, and custom APIs support organizational data and collaboration workflows, while the browser extension contributes to application discovery. Choose Monitor when discovery, shadow IT, contracts, costs, and renewals are the priority; choose Optimize when usage-level analysis, license reclamation, offboarding, and Microsoft 365 optimization justify the higher price. Teams requiring integrations beyond the listed options should assess platform fit before selecting it.
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Substly pricing
All 3 Substly plans and prices →
Substly fact sheet
| Free plan | No |
|---|---|
| Paid from | $105/mo |
| App discovery | Both |
| License reclamation | Yes |
| Renewal tracking | Yes |
| Usage analytics | Yes |
| Access workflows | Yes |
| Managed-user limit | Not verified |
| Free trial | 30 days |
| Deployment | Cloud, Browser extension |
| Platforms | Web, Chrome extension |
| Compliance & security | GDPR, SSO/SAML, 2FA |
| Support | Live chat |
| Built for | Small business, Mid-market (editorial estimate) |
| Integrations | 3 integrations: Google Workspace, Microsoft Entra ID, Slack |
| Pricing | 30-day trial (source) |
| Website | substly.com |
| Facts checked | 23 Sep 2026 |
Substly integrations
Substly lists 3 integrations on its own site.
- Google Workspace
- Microsoft Entra ID
- Slack
Alternatives to Substly
- ManageEngine SaaS Manager PlusA web-based SaaS management platform with discovery, usage controls, renewals, and integrations.9.3
- ZluriA broad SaaS governance platform for discovery, optimization, and access control.8.9
- JosysA broad SaaS governance platform for organizations managing apps, identities, licenses, and devices.8.8
See all Substly alternatives →
Also Ranked In
Substly is ranked in 2 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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