Microsoft Universal Print
Microsoft Universal Print: A strong fit for Microsoft environments that need centralized, secure cloud printing. Ranked #23 of 37 in Print Management Software by our editors (6.6/10); pricing: Paid; best for microsoft-centric cloud printing.
At a glance
- Editor score6.6 / 10
- PricingPaid
- Best forMicrosoft-centric cloud printing
- Free planNo
- Paid from$90/unit/mo
- Secure releaseYes
- Facts checked20 Sep 2026
Where it wins
- Centralized Azure printer management with location-based discovery
- Secure release, printer sharing, and permission-based access control
- PowerShell, Microsoft Graph, and detailed usage reporting
Where it doesn't
- No free plan
- Pricing is based on annual print-volume commitments
- Does not provide print quotas
Our verdict on Microsoft Universal Print
Microsoft Universal Print is a cloud-based print infrastructure service for organizations using Microsoft 365, Windows Enterprise, or eligible education and government subscriptions. It centralizes printer management through the Azure portal, supports driverless printing for supported Windows endpoints, and helps users find printers by location. It is suited to Microsoft-centric organizations that want cloud-managed printing across Windows, macOS, web browsers, supported mobile devices, and the Microsoft Graph API.
According to the published plans, pricing starts at $25 per 500 jobs per month with annual billing. The Universal Print volume add-on — 500 jobs costs $25, while Universal Print Additional Capacity — 10,000 jobs costs $300 per 10,000 jobs per month. Education pricing is $7.50 per 500 jobs or $90 per 10,000 jobs per month, each with annual billing. The paid tiers add print volume rather than a different feature set. Universal Print is also included with eligible Microsoft 365 and Windows subscriptions.
Its strongest fit is the Microsoft ecosystem: Microsoft Entra ID, Microsoft Graph, PowerShell, and the Universal Print connector support identity, administration, scripting, and compatibility with existing printers. Secure release can use QR codes and supported printer release methods, while per-user and per-printer reports provide usage visibility. Organizations seeking centralized cloud printing and Microsoft administration should consider it; those needing a free plan or print quotas should choose an alternative.
Your product? Our editors can test Microsoft Universal Print in depth and publish a review, labelled as paid · from $149/mo →
Microsoft Universal Print pricing
All 4 Microsoft Universal Print plans and prices →
Microsoft Universal Print fact sheet
| Free plan | No |
|---|---|
| Paid from | $90/unit/mo |
| Secure release | Yes |
| Print quotas | No |
| Print policy rules | Yes |
| Deployment | Cloud |
| Mobile printing | Yes |
| Reporting | Detailed |
| Supported platforms | Windows, macOS, web browsers, supported phones and tablets, Microsoft Graph API |
| Deployment | Cloud, Browser extension |
| Platforms | Web, Windows, macOS, iOS, Android |
| Support | Community, Docs |
| Built for | Small business, Mid-market, Enterprise (editorial estimate) |
| Integrations | 4 integrations: Microsoft Entra ID, Microsoft Graph, PowerShell, Universal Print connector See all → |
| Pricing | Paid (source) |
| Website | microsoft.com |
| Facts checked | 20 Sep 2026 |
Microsoft Universal Print integrations
Microsoft Universal Print lists 4 integrations on its own site.
- Microsoft Entra ID
- Microsoft Graph
- PowerShell
- Universal Print connector
See all Microsoft Universal Print integrations →
Alternatives to Microsoft Universal Print
- ApeosWare Management Suite 2Advanced print accounting and authenticated workflows for organizations managing networked devices.9.2
- Xerox Workplace SuiteA strong fit for organizations needing controlled, accountable printing on shared fleets.9.0
- PaperCut MFA mature choice for enterprises needing secure, policy-driven control across mixed print estates.8.8
See all Microsoft Universal Print alternatives →
Also Ranked In
Microsoft Universal Print is ranked in 2 of our directories.
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Reviewed by iTechGuides Editors · Editorial team · Updated Oct 2026
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